Draft_RFP_Sections_L_ _M_(8_Nov_13).docx

Section L - Instructions to Offerors

INSTRUCTIONS

L-1 SPECIAL NOTICE TO OFFERORS

L-1.1 This requirement is a Total Small Business Set-Aside. To submit a proposal the offeror shall meet the size standard of $35.5M under North American Industry Classification System (NAICS) 561210, Facilities Support Services.

L-1.2 The exclusive responsibility for this Forward Operating Location-Base Operations Support (FOL-BOS) source selection will reside with the Government. Each individual involved in this acquisition will execute a Non-Disclosure Agreement with ACC AMIC prior to having access to any proposals.

L-1.3 Proprietary information submitted in response to this solicitation shall be clearly marked as such and will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C.423) (hereinafter referred to as “the Act”) as implemented in the FAR. Any unmarked information, which may include proprietary information, will be considered releasable under the restrictions of the Freedom of Information Act.

L-1.4 Funds are not presently available for this effort. No award will be made until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

L-2 FORMAL COMMUNICATIONS, BIDDERS’ LIBRARY, PRE-PROPOSAL CONFERENCE

L-2.1 Any formal communication such as requests for clarification, discussions, and information concerning this solicitation shall be submitted in writing to the CO and Contract Manager (CM) at the e-mail addresses below:

ACC AMIC/PKB

ATTN: Jim Robinson/Christin Lockhart Reference: Solicitation No. FA4890-13-R-0117, FOL-BOS Recompete Phone: 757-225-7706/757-764-9154 E-mail: ACCAMIC.FOLBOS-02@langley.af.mil

L-2.2 Access To Bidders’ Library.

L-2.3 None of the forms, regulations, manuals, Technical Orders, or other publications referenced in the solicitation will be issued with the solicitation. Documents cited within PWS, Appendix C – Publications and Forms, annotated as being available electronically, with the exception of documents labeled "For Official Use Only (FOUO)" or "Communications Security (COMSEC)" in the title or publication description, are available via public domain at http://www.e-publishing.af.mil/. Documents cited as FOUO or COMSEC as well as other documents (i.e. manuals, workload data); will be made available in the bidder's library at the location listed below. The library is available by appointment only from XX XXX XX through the proposal closing date. E-mail the CO and CM at ACCAMIC.FOLBOS-02@langley.af.mil at least five (5) business days in advance to arrange access. Title the e-mail “Bidders Library Appointment – Company Name” (example: “Bidders Library Appointment – ABC Company”). Offerors will not be allowed to remove any documents from this area that are labeled FOUO or COMSEC. Hours of availability will be determined at the time of request. One computer will be available in the Bidders’ Library. Only one offeror with no more than two (2) representatives per offeror may use the library at any given time. The Bidders’ Library will be located at ACC AMIC (11817 Canon Blvd, SunTrust Bank Building, 5th Floor, Suite 510, Newport News, VA 23606).

L-3 SUBMISSION OF PROPOSALS

L-3.1 Proposals shall be sent or hand delivered to the issuing office listed in Block 7 of the Standard Form 33 on or before the date/time specified on the front page. Mark the front of the package with the following: “Proposal No. FA4890-13-R-0117, ATTN: Jim Robinson/Christin Lockhart, ACC AMIC/PKB, “DO NOT OPEN IN MAIL ROOM.” If proposals are hand delivered, offerors shall contact the CO or CM via the email listed above to schedule delivery. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. All Offeror and team member/subcontractor information must be incorporated into one (1) coherent proposal to be considered complete. Failure to furnish a complete proposal at the time of proposal submission may result in an unacceptable proposal that the Government eliminates from consideration for award. The Government will not accept any changes to Offerors’ proposals after the closing date of this solicitation (see FAR 15.208 for further information regarding late proposals).

L-3.2 Proposals in response to this solicitation will be valid for 300 calendar days. Block 12 of the SF 33 is completed to read 300 calendar days.

L-3.3 Contact Information. Offeror shall provide:

L-3.3.1 Names, titles, addresses, telephone and facsimile numbers, and email addresses of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation.

L-3.3.2 Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

L-4 DISPOSITION OF PROPOSALS. In compliance with FAR Subpart 4.8, the Government will retain one (1) copy of all unsuccessful proposals. Extra copies of unsuccessful proposals will be destroyed. No destruction certificate will be provided.

L-5 PROPOSAL PREPARATION INSTRUCTIONS

L-5.1 The instructions below prescribe the format of proposals, and describe the approach for the development and presentation of the proposed data. The proposal shall include all of the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation. A proposal that merely reiterates or promises to accomplish the requirements of the PWS will be considered unacceptable.

L-5.2 A proposal that is orderly and sufficiently documented will enable the Government to easily understand and perform a thorough and fair evaluation. The Government may incorporate into this contract, by reference or full text, portions of the successful contractor’s proposal submitted in response to this solicitation as revised and supplemented through the final proposal revision.

L-5.3 A complete proposal consists of the three (3) separate volumes:

L-5.4 Proposal Format.

L-5.4.1 Page Format. The proposal text shall be printed single-sided. Type size for text shall not be smaller than Microsoft Word Times New Roman 12 point font, single column, normal proportional spacing and one inch (1”) margins (top, bottom, left and right). The text for charts, tables, graphs, and figures shall be no smaller than Microsoft Word, Times New Roman or Arial Narrow, 8 point font. Text lines and table lines of text shall be single-spaced. Page color for each page of the proposal submission shall be white or ivory stock only. Information submitted shall not exceed the page limits stated below for each volume.

L-5.4.2 What Counts as a Page. A page shall be an 8 ½” x 11” sheet of paper. Fold-outs shall not exceed 11” x 17” and shall count as two (2) pages. Fold-outs shall be kept at a minimum, and shall be used only where a table or other graphic cannot be accommodated by a single 8-1/2” x 11” page. All material shall be contained within the page limit identified for each volume, and all appendices, charts, graphs, diagrams, tables, photographs, drawings, etc., are included in the page count, with exception of items stated in L-5.4.3.

L-5.4.3 Pages Not Included in Page Count. The organizational chart and acronym list will not be included in the page count. Covers for volumes, tables of contents, indices, title pages, and section dividers/tables will not be included in the page count if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, e.g., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” and without any additional information will not be counted. Proposal overview is only required if the Offeror takes exception to any requirement in the solicitation; the overview section will not be included in the proposal page limitation stated in L-5.4.5.

L-5.4.4 Electronic Copies. Electronic copies of all proposal information for each volume shall be submitted on CD-ROM using Microsoft Office 2003 or 2007 or Portable Document Format (PDF) using Adobe Acrobat 9.0. Offerors shall not submit any documents in PDF that cannot be electronically searched. Offerors may use JPEG images for charts or screen shots. Volume III - Price shall be submitted in Microsoft Excel 2003 or 2007. Offerors shall name using standard naming conventions (e.g., Offeror name-volume name.docx). Each volume shall be in a single searchable file, with copy/paste capability, and stored in a folder that corresponds to the proposal volume it represents. Offerors shall insert the file name in the header of each document. All disks shall be virus checked prior to submission. Replacement disks/CD ROM will be required to update the final proposal resulting from any discussions should they occur. It is the Offeror’s responsibility to ensure that electronic copies and hard copies are an exact match. If there is a discrepancy between electronic copies and hard copies referenced in L-5.4.5 below, the hard copy submission will be used to conduct evaluation.

L-5.4.5 Organization/Copies/Page Limit. Information submitted shall not exceed the page limits stated below for each volume. Additionally, electronic copies of all of the proposal information for each volume are required. Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the pages in excess of the limit will be removed from the applicable volume and returned to the offeror. It will not be considered as part of the evaluation. Data submitted prior to the proposal submission due date will not be considered in the Government’s evaluation; therefore, such data should not be relied upon or incorporated in the proposal by reference. Copy requirements, page limitations, and submission dates are as follows:

4:30 PM EDT

4:30 PM EDT

4:30 PM EDT

NOTE: One original proposal, which includes a signature on the SF33 in Volume III Part C, shall be submitted.

L-5.4.6 Cross-Referencing. Offerors shall not cross reference between Volumes I, II, and III. Each Volume shall be written on a standalone basis so that its contents may be evaluated without cross-referencing to other Volumes of the proposal. Information required for proposal evaluation, which is not found in its designated Volume, will be assumed to have been omitted from the proposal.

L-6 EXCEPTIONS.

L-6.2 The Government reserved the right to award without discussions; therefore, offerors are advised that taking exception to any requirements specified in this solicitation may result in the Government finding the proposal unacceptable. Clarification of Government requirements shall be handled by submitting questions/recommendations prior to submission of proposals. If offerors still find it necessary to take exception to any of the requirements specified in this solicitations (Sections A-M, to include the PWS and Attachments), clearly identify each exception in the overview section of the appropriate volume along with a complete explanation of why the exception was taken and the resulting benefit to the Government. Exception to solicitation requirements may require the Government to amend the solicitation to reflect a changed requirement. The Government will consider the absence of a stated exception to mean the offeror takes no exception to the solicitation and the proposal will be evaluated as submitted.

L-7 INSTRUCTIONS FOR VOLUME I, TECHNICAL (FACTOR 1)

L-7.1 To facilitate evaluation, the Technical Volume shall be specific, detailed, and complete to clearly and fully demonstrate that Offerors have a thorough understanding of FOL-BOS requirements. Statements that Offerors understand, can, or will comply with the PWS (including referenced documents, etc.); statements paraphrasing the PWS or parts thereof (including applicable AF publications, referenced documents, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used” or “work will continue as it has in the past” will be considered “Unacceptable.” Offerors should note that data submitted prior to the proposal submission will not be considered in the Government’s evaluation; therefore, such data should not be relied upon or incorporated in the Technical proposal by reference.

L-7.2 Technical Factor Cross-Reference Matrix (Attachment 4). As part of offerors’ proposals, a separate cross-reference matrix shall be completed and submitted with Volume I - Technical. See Attachment 4 for the format. All referenced paragraphs include all subsequent subparagraphs (for example, 5.0 includes 5.1, 5.2, 5.2.1, etc.). This is only a tool to assist in the proposal preparation process. Offerors are ultimately responsible for ensuring that their proposal fully addresses all areas and that all requested information is completed in accordance with Sections L and M of this solicitation. Offerors shall complete the last column of Attachment 4 with paragraph number references from their Technical Volume. Offerors may provide additional references to the other columns as deemed necessary.

L-7.3 Acronym List. An acronym list shall be provided as an attachment within the Technical Volume

L-7.4 Technical Factor. The purpose of this section is to set forth, in the most comprehensive manner, the Offerors' understanding of the program requirements and to demonstrate their ability to meet the evaluation requirements of Section M, Factor 1, Technical. This section shall present a clear, concise description of how Offerors plan to meet award requirements. This section shall not contain any pricing data.

L-7.4.1. SUBFACTOR A: PROGRAM MANAGEMENT

L-7.4.1.1 Aspect I: Management and Integration. Describe your proposed manning levels and skill mix by position (define your skill mix terminology), and explain how the manning levels, cross utilization and skill mix are sufficient to execute the requirements to include Appendix G estimated workload. Explain your staffing approach for each labor category, including internal and external sources. Provide your proposed organizational structure and the staffing processes and procedures necessary to ensure all required personnel resources are provided to successfully accomplish program requirements. Identify responsibilities and functional relationships. Show lines of authority and chain of command to include teaming partners and subcontractors. Include a descriptive narrative of the proposed organization explaining its relationship to the rest of the company including affiliates, divisions, etc. Provide a flowchart or other illustrative tool to show how your management approach and organization will respond to internally and externally driven existing and/or new requirements to meet mission parameters. Describe your approach to create a quality culture to effectively integrate all aspects of the Quality Management System (QMS) into corporate management, maintenance, and routine business processes. Describe your approach to meet or exceed ANSI/ISO/ASQ 9001:2008 requirements and Appendix D of the PWS. Include your approach to create and sustain compliance with contractual requirements, regulatory guidance, technical data, and all other technical guidance. Describe your approach for scheduling and system of controls to successfully provide quality/timely services or products that safely fulfill mission requirements.

L-7.4.1.2 Aspect II: Human Resources. Provide your integrated approach for hiring, training, and retaining qualified personnel. Provide your approach for limiting and mitigating employee turnover and vacancies for personnel filling positions identified in Appendix M, as well as contractor identified key personnel. Submit a summary identifying your key personnel positions, qualifications, certifications, and credentials. Explain why these personnel positions were selected and how they will contribute to successfully executing the requirements of the program. Provide any additional requirements to the summary of minimum qualifications, certifications, and credentials for functions identified in Appendix M. Include your approach for maintaining currency of certifications and credentials. Specify if more than one language is required for position and how proficiency in both languages will be identified and maintained. At a minimum, include the following in your summary:

- Position/Title

- Work Experience (management, supervision, technical)

- Education

- Clearance (secret, national agency check, host nation clearance)

- Certifications

- Language capabilities (bi-lingual, English, etc.)

L-7.4.1.3 Aspect III: Transition Plan. Provide a transition plan for establishing required management processes that will result in continuity of mission support and contract performance; and efficiently transitioning/phasing-in resources and personnel onto the contract. At a minimum, include the following:

i. Milestone chart that reflects key phase-in tasks to execute your proposed approach during transition and beyond. Include an explanation for transitioning the incumbent's Program Management Office functions and resources into your approach

ii. Organizational chart detailing team structure, functional responsibilities, and staffing

iii. Approach for hiring incumbent employees and contingency plan(s) in the event incumbent employees cannot be hired. Include an explanation of what functional area(s) you plan to assign any current employees. Address any personnel security clearance issues and how they will be mitigated

iv. Approach for interfacing with the incumbent contractor in support of transition tasks

v. Approach for obtaining the ITAR licensing required to execute the program

vi. Approach for requisitioning that addresses PWS 4.1.4.2 requirements (including MICAP requisitions)

vii. Approach for phasing-in all existing work from the incumbent

viii. Processes and procedures for integrating open actions (work orders, requisitions etc.) with all data accumulated during performance of the contract

ix. Approach for establishing transient lodging which complies with Appendix H and mitigation plan if factors outside or within your control cause lodging to not be ready at contract start.

x. Approach for overall vehicle fleet conversion (GPV/SPV to CFV), including a GPV/SPV to CFV fleet conversion listing, IAW PWS Para. 4.1.6.5 at contract start and throughout the life of the contract to support all FOL-BOS contract requirements. Use the columns O & P in the excel GFE Listing in Appendix K for the vehicle conversion listing.

L-7.4.2 Subfactor B: Maintenance and Data Management

L-7.4.2.1 Aspect I: Maintenance Management Program. Explain your procedures and processes for prioritizing and controlling your maintenance management program across all disciplines. Explain how your program will integrate maintenance with logistics status/data and provide all users timely, responsive updates for facility and equipment status. Describe your approach to acquire and utilize the required technical resources to achieve your proposed maintenance objectives. Describe your approach to life-cycle serviceability/corrosion control in a severe marine environment.

L-7.4.2.2 Aspect II: Data Management System. Describe your Data Management System and how it will accomplish program requirements IAW PWS, Section A, Paragraph 2.10. Include a diagram of your proposed solution, which models the relationships between key data fields from the input phase through output phase. For example, for your maintenance management program, illustrate your process(es) from identification of an equipment deficiency to correction of the deficiency. Provide your approach for sustaining your DMS for the life of the contract. Explain your approach to maintain data integrity, preservation, timeliness, control, recovery, and continuous access by the Government.

L-7.4.3 Subfactor C: Airfield Support

L-7.4.3.1 Aspect I: Airfield Operations. Describe your approach for providing airfield operations support to include airfield services, flight safety, fire protection/prevention and coordination with Hato IAP to provide safe and effective flying operations.

L-7.4.3.2 Aspect II: Airfield Infrastructure. Describe, within the framework of your maintenance management program in Subfactor B, the planning and process to integrate airfield infrastructure described in PWS Paragraphs 4.2.1.4 and 4.2.1.6 while supporting on-going flight operations.

L-8 INSTRUCTIONS FOR VOLUME II, PAST PERFORMANCE (FACTOR 2)

L-8.1 Offerors shall submit a Past Performance Volume containing the following:

1. Table of Contents: Not to exceed one (1) page

2. Past Performance Summary: Not to exceed two (2) pages, See paragraph L-8.1.1

3. Past Performance Information (PPI) Contract Reference Sheet: Contents of PPI Reference Sheet is limited to five (5) pages. See paragraph L-8.1.2 and Section L, Attachment 1

4. Subcontractor/Teaming Partner Consent Letter: See paragraph L-8.1.3

5. Organization Structure Change History: Not to exceed two (2) pages (bullet format, narrative not required). See paragraph L-8.1.4

L-8.1.1 Summary. Describe the roles of the references submitted for the Offeror, subcontractors, teaming partners, and/or joint venture partners in relation to proposed performance for the subject requirement. Include a detailed matrix that depicts how each PPI meets the relevancy criteria defined in paragraph M-3.2.2. Also include a detailed explanation of how the combination of all submitted references meets the relevancy criteria.

L-8.1.2 Past Performance Information (PPI) Reference Sheets (Attachment 1). Submit a separate PPI sheet for each reference with a minimum of 6 months of active performance preceding the FOL-BOS final solicitation issuance date. Submit a minimum of two (2) and a maximum of five (5) references; two (2) of the references provided shall be on the Offeror (prime). The remaining three (3) references may be provided for subcontractors, teaming partners, and/or joint venture partners considered critical to successful performance of the requirement. If the PPI reference is an overarching Indefinite Delivery/Indefinite Quantity (ID/IQ) or Blanket Purchase Agreement (BPA), the Government will only assess performance at the ID/IQ level and not performance on each individual underlying task/delivery order. If Offerors would like assessment of an individual task/call/delivery/purchase order, the Offeror shall submit that as a separate PPI reference.

L-8.1.2.1 PPI Reference Sheets will be treated as source selection information in accordance with FAR Part 2.101 and 3.104.

L-8.1.3 Subcontractor/Teaming Partner Consent Letter (Attachment 2). PPI references concerning subcontractor and teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming partner’s consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner PPI reference information to the Prime during exchanges. These letters are only required for subcontractors and teaming/joint venture partners for which the Offeror submits past performance information as part of the Past Performance Volume. Completed consent forms shall be submitted as part of the Past Performance Volume.

L-8.1.4 Organizational Structure Change History. Many companies have acquired, have been acquired by, or have otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate the Government’s past performance evaluation, Offerors shall include in this proposal volume a detailed "roadmap" describing all such organizational changes (if applicable), to include specific name(s), dates, DUNS numbers, and CAGE codes.

L-8.2 Past Performance Questionnaires (PPQ) (Attachment 3). The Government will use the attached PPQ as a tool for conducting Past Performance telephonic or email interviews only on PPI’s that do not have a CPAR. The PPQ is provided as a point of information to offerors and is for Government use only. In the event a PPQ is used, it will be treated as source selection information in accordance with FAR Part 3.104. Offerors shall not complete and submit the PPQ; it shall be submitted directly to the Government POC. Any PPQs submitted by offerors will not be considered as part of the evaluation.

L-8.3 Recency Determination. Each PPI reference shall have performance (minimum of 6 months) that was/were performed during the last three (3) years preceding the FOL-BOS final solicitation issuance date. This includes contracts that were awarded prior to this period, but still had performance (minimum of 6 months) during the last three (3) years.

L-8.4 Relevant Contracts. Offerors shall submit information on contracts deemed relevant in demonstrating the ability to perform the full range of FOL-BOS Support capabilities in accordance with (IAW) PWS requirements, and explain how/why the referenced contracts are relevant IAW the relevancy definitions at M-3.2.2. Relevancy shall be detailed in each PPI Reference Sheet (Attachment 1). The Government is not bound by the Offeror’s opinion of relevancy.

L-8.5 Other Sources. The Government may utilize references other than those identified by the Offerors in evaluation of the Offerors’ Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant PPI references that demonstrate the ability to perform this requirement rests with each Offeror.

L-8.6 Responsibility Determination. Even though the assessment of Past Performance is separate and distinct from the Determination of Responsibility required by FAR Part 9.1, PPI references contained herein may be used to support the Determination of Responsibility for the successful Offeror.

L-9 INSTRUCTIONS FOR VOLUME III, PRICE (FACTOR 3)

L-9.1 Part A – Pricing.

L-9.1.1 The offeror shall complete Schedule B of the solicitation (Schedule of Supplies and Services (CLINS)) by inserting the price elements (unit price and extended amount) for all Firm Fixed Price (FFP) contract line item numbers (CLINS), including Transition, Base, and all Option years. For ease of administration, all pricing should be rounded to whole dollar amounts. Cost Reimbursable Utilities/Travel/Services/Parts and Freight CLINs: A Not to Exceed (NTE) amount has been pre-established for these CLINs. These pre-established amounts are to be included in the offerors proposal with the application of indirect rates added to the pre-established amounts. Offerors are required to insert their rates to be applied towards cost reimbursable CLINS in the description of the CLIN. Offerors shall not change the pre-established NTE amounts for the CLIN. A plug figure will also be provided for the Special Projects CLIN.

L-9.1.1.1 Offerors may propose ceilings for its indirect rates. If ceiling rates are proposed, the Government will not be obligated to pay any additional amount should the final indirect cost rate exceed the ceiling rate.

L-9.1.2 Supporting Price Backup Data. Certified cost or pricing data is not required. The Government reserves the right to request additional pricing information after receipt and evaluation of proposals. However, Offerors should provide support for all indirect rates proposed based on offerors accounting system and any applicable Forward Pricing Rate Agreements. Offerors should also provide their profit rate for FFP CLINS X001 –X003. Offerors must also provide enough data for the Contractor Furnished Vehicle CLINS X004 to show the methodology in which CLIN pricing was derived. Offerors can present this in any format they chose.

L-9.2 Part B - Proposal Documentation. Offerors shall provide the following:

L-9.2.1 Response to the solicitation Sections A through K as follows:

L-9.2.1.1 Section A. Complete in its entirety the “Offeror” portion of the SF 33; an official having the authority to bind your company contractually must sign the SF 33 IAW FAR 4.102. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP Sections A through K. These sections constitute the model contract. One copy of the SF 33 must bear an original signature.

L-9.2.1.2 Sections C through K. Complete the necessary fill-ins and certifications, and provide any information requested in Sections C through K. For Sections C through I, the offeror shall submit only those pages that require a fill-in. For Section K: complete Section K, Representations, Certifications and Other Statements of Offerors, or provide a copy of completed Online Representations and Certifications (ORCA) located at https://orca.bpn.gov.

L-9.2.1.3 Amendments. Offerors shall acknowledge any and all amendments per the directions on the amendment cover page (Standard Form 30). Failure to acknowledge any amendments to the solicitation may result in the offeror being deemed nonresponsive. Award CANNOT be made to a nonresponsive offeror.

L-9.2.1.4 Description of any exceptions and deviations to the RFP. See paragraph L-6.

L-9.2.1.5 Adequate Accounting System. Offeror shall provide evidence of an adequate accounting system (certified or compliant) to adequately track, segregate, accumulate and report incurred costs for each CLIN as applicable. Offerors shall provide the name and address of the cognizant Defense Contract Audit Agency (DCAA) and any point of contact at that office if applicable. Offerors shall provide any information that pertains to a recent Defense Contract Management Agency (DCMA) or DCAA financial capability statement if applicable.

L-9.2.1.6 Offerors shall provide a written statement that they comply with Host Nation (HN) laws.

L-9.2.1.7 Provide your previous three (3) fiscal year-end financial statements for use in the Government determining the apparent low offeror's responsibility IAW FAR 9.104-1. Also include documentation to show capability to access credit markets if necessary.

L-9.2.1.8 Department of Labor Equal Employment Opportunity (EEO) Clearance. In accordance with FAR Part 22.805, the CO must request pre-award clearance on Prime contractors or Teaming Partners (not subcontractors) from the appropriate Office of Federal Contract Compliance Programs (OFCCP) regional office. If an offeror is listed in OFCCP’s National Pre-award Registry (http://www.dol-esa.gov/preaward/pa_reg.html), offerors shall provide the CO a copy of the database registration for Government verification as part of the proposal submission. If an offeror is not listed in the registry, the CO will request an EEO clearance review.

L-10 DEBRIEFING OF OFFERORS. Successful or unsuccessful offerors may request debriefings by providing a written request to the Procuring CO. Debriefings shall be conducted in accordance with FAR 15.505 for pre-award debriefings and FAR 15.506 for post-award debriefings.

L-11 CHANGES RESULTING FROM DISCUSSIONS. In the event any adjustment of price becomes necessary to reflect changes made to technical proposals resulting from discussions, if discussions are held, a complete traceable trail shall be provided to show how the changes took place.

SECTION L, ATTACHMENT 1

PAST PERFORMANCE INFORMATION (PPI) CONTRACT REFERENCE SHEET

Provide the information requested in this form for each contract/program being described. Provide frank, concise comments regarding your performance on the contracts you identify. Provide a separate completed form for each contract/program submitted. Limit the number of past efforts submitted and the length of each submission to the limitations set forth at paragraph L-8.1.

A. Offeror Name (Company/Division):

B. Brief Description of Effort as: __Prime or __Subcontractor

Provide a brief description of the service provided and actual work performed under this contract reference. If submitting a reference for a subcontractor, teaming partner, joint venture, or a corporate division related to the offeror, describe the nature and portion (percentage) of the work to be performed on FOL-BOS by the company referenced on the PPI sheet, and clearly define the relationship. Indicate place(s) of performance:

- State if performance was in multiple locations. If so, specify locations.

- State if performance was CONUS, OCONUS or both, and provide details.

- State if performance serviced state or federal government, and provide details.

- State if performance serviced the Department of Defense, and provide details.

C. Contracting Agency/Customer Points of Contact: (For government contracts provide current information on all three individuals).

D. Explain how your experience and the experience of the contract references provided for your teaming partners, joint ventures, major or critical subcontractors is relevant in accordance with the relevancy criteria provided at M-3.2.2.

E. Describe relevant information concerning your compliance with FAR 52.219-8, Utilization of Small Business Concerns, on the contract you are submitting.

F. Identify whether a subcontracting plan was required by the contract you are submitting. If one was required, identify, in percentage terms, the planned versus achieved goals during contract performance. If goals were not met, please explain.

G. In accordance with FAR 15.305(a)(2)(iii), relevant experience from key personnel may be evaluated. If you wish to include the past performance of individual key personnel, include names of key personnel and their contractual roles in those acquisitions. If relying on experience of key personnel, clearly explain “whose” past performance, and “how” the past performance is relevant to the proposed effort. If you are relying on past performance of key personnel, explain how you will ensure the same experience and qualification levels will be met if a substitution is required.

SECTION L, ATTACHMENT 2

SAMPLE SUBCONTRACTOR/TEAMING PARTNER CONSENT LETTER

Date

SUBJECT: Consent Letter to Release Past Performance Information

We are currently participating as a (subcontractor/teaming partner) with (prime contractor) in response to the Department of the Air Force solicitation number FA4890-13-R-0117, Request for Proposal for the Forward Operating Location-Base Operations Support Contract.

We understand that the Government is placing increased emphasis on Past Performance in order to obtain best value in source selections. In order to facilitate the Past Performance evaluation process, we are signing this consent form to allow you to discuss our past performance information with the Prime Contractor during the source selection process.

Offeror Name:

Company (Teaming Partner/Subcontractor) Name:

Address:

CAGE Code:

Phone Number and FAX:

Insert signature and title of individual with authority to sign for and legally bind the company

SECTION L, ATTACHMENT 3

PAST PERFORMANCE QUESTIONNAIRE (PPQ)

The Government may use the attached PPQ as a tool for conducting Past Performance telephonic or e-mail interviews. The PPQ is provided as a point of information to Offerors and is for Government use only. In the event a PPQ is used, it will be treated as source selection information in accordance with FAR Part 2.101 and 3.104. Offerors shall not complete and submit the PPQ. Any PPQs submitted by Offerors will not be considered as part of the evaluation.

SECTION 1: CONTRACT IDENTIFICATION:

A. Contractor

B. Contractor Cage Code

C. Role (check): Prime Subcontractor Teaming Partner Joint Venture Partner Other (specify)

If subcontractor, partner or other, who is the Prime?

D. Contract Number

Task/Delivery Order Number

E. Contract Type (FFP, CPFF, ID/IQ (include types), LH, etc.)

F. Period of Performance

G. Place(s) of Performance:

Multiple locations? Yes No If yes, specify locations:

CONUS OCONUS Both Provide details:

State Federal DOD Other Provide details:

H. Total Contract or Task/Call/Delivery/Purchase Order $ Value (including options)

I. Has a CPAR (or more than one CPAR) been completed for this contract? Yes No If Yes, provide dates covered by CPARs:

J. Was this contract partially or completely terminated for default or convenience or is there any pending termination actions? (Place an “X” by all that apply.)

Yes No Default Convenience Pending Terminations

If yes, please explain (e.g., inability to meet cost, performance, or delivery schedules, etc.).

K. Would you have any reservations about having this Contractor perform again on one of your critical and demanding programs? Yes No

If no, please explain

SECTION 2: DESRIPTION OF SERVICE(S) RECIEVED

Please provide a detailed description of the services performed including type of work, location(s) worked, and organizations serviced, to include Department of Defense, Government, or federal work.

Was the work performed by the Contractor relevant in the following categories: BOS services; OCONUS/CONUS; state or federal; DoD; multiple locations; cross functional ).

SECTION 3: EVALUATION OF CONTRACTOR PERFORMANCE

Please indicate your satisfaction with the Contractor’s performance by placing an “X” in the appropriate rating to the right of each of the six (6) categories below. Provide an explanation below each category to support your ratings of E (Exceptional), M (Marginal) or U (Unsatisfactory); use additional pages as necessary. Ratings are defined as:

PERFORMANCE RATING DEFINITIONS

Ability of Contractor to provide accurate deliverables/reports; meet service specifications of the contract; provide timely proposals; respond to short notice requirements; provide and adhere to quality control/management plan (when required)

Explanation:

Ability of Contractor to provide deliverables/reports required by the contract on time with minimum rewrites

Explanation:

Ability of Contractor to provide accurate contract costs/estimates; track and control costs; meet and perform within negotiated costs; provide current, accurate and complete invoices/billing; submit cost reporting information in a timely manner

Explanation:

Ability of Contractor to maintain effective relationship between key Contractor personnel and key Government personnel; manage, resolve problems and respond to and/or integrate changes in mission-related requirements

Explanation:

Ability of Contractor to attract, recruit, hire, train and retain qualified management and technical personnel to accomplish mission requirements; manage subcontractors to include identification and resolution of subcontractor problems; ensure continuation of services during personnel absences or vacancies; replace/fill vacancies within timeframe specified; maintain training/certification currency

Explanation:

Ability of Contractor to comply with Small Business Subcontracting Plan (Large Businesses only); meet Small Business subcontracting goal as stated in the contract (Large Businesses only); meet the Limitations on Subcontracting in accordance with FAR 52.219-14

Explanation:

SECTION 4: CUSTOMER OR AGENCY IDENTIFICATION

A. Customer or Agency Name

B. Customer or Agency Description

SECTION 5: EVALUATOR IDENTIFICATION

A. Name

B. Title

C. Phone/Fax

D. E-mail

E. Years worked on subject contract

Government Evaluator’s Signature Date

SECTION L, ATTACHMENT 4

Technical Factor Cross-Reference Matrix

As part of offerors’ proposals, a separate cross-reference matrix shall be completed and submitted with Volume I - Technical. All referenced paragraphs include all subsequent subparagraphs (for example, 5.0 includes 5.1, 5.2, 5.2.1, etc.). This is only a tool to assist in the proposal preparation process. Offerors are ultimately responsible for ensuring that their proposal fully addresses all areas and that all requested information is completed in accordance with Sections L and M of this solicitation. Offerors shall complete the last column of this attachment with paragraph number references from their Technical Volume. Offerors may provide additional references to the other columns as deemed necessary.

TECHNICAL FACTOR CROSS REFERENCE MATRIX EXAMPLE

Program Management

PWS Section C Para. 5.0;

Appendix D

PWS Section D, Para. 2.0;

Appendix D;

Appendix M

PWS Section D, Para. 1.0;

Appendix D;

Appendix K

Maintenance and Data Management

Appendix D;

Appendix I

Appendix D;

Appendix I

Airfield Support

Appendix D

Appendix D

Attachment 3- Section M Excerpts from Section M - Evaluation Factors for Award

Section M - Evaluation Criteria

EVALUATION

M-1 BASIS FOR CONTRACT AWARD

M-1.1 This competitive best value source selection will be conducted using the Lowest Price Technically Acceptable (LPTA) source selection process in accordance with (IAW) Federal Acquisition Regulation (FAR) Part 15, Contracting by Negotiation, Department of Defense (DoD) Source Selection Procedures effective 1 July 2011 and Air Force Federal Acquisition Regulation (AFFARS) Mandatory Procedures (MP) 5315.3 for Source Selection as revised 27 Mar 2013. Award will be made to the Offeror deemed responsible in accordance with FAR Part 9.1, whose proposal conforms to the solicitation requirements, is the lowest evaluated price with an “Acceptable” rating in all technical subfactors and past performance. If an offeror fails to meet all solicitation requirements, the Government may not make an award to that offeror.

M-1.2 The Government contemplates award of one contract resulting from this solicitation under NAICS code 561210, Facility Support Services. However, the Government reserves the right not to award a contract, depending on the quality of proposal(s) submitted and the availability of funds. Evaluation will be conducted as outlined in M-3.

M-1.3 The Government reserves the right to award without discussions, but may conduct discussions if the Government determines it is necessary. If the Government elects to open discussions, the competitive range may include proposals rated as “Unacceptable” at the sole discretion of the Government (i.e., minor revisions to technical subfactor aspect(s)). If required, the competitive range may be further reduced for purposes of efficiency pursuant to FAR 15.306(c)(2). The Government may make a final determination as to whether the Offeror’s proposal is acceptable or unacceptable solely on the basis of the initial proposal submitted. Therefore, Offerors are advised to submit proposals that are fully and clearly acceptable without additional information.

M-2 FINAL PROPOSAL REVISION

M-2.1 The Government reserves the right to award without discussions and make an award based on acceptable proposals; however, discussions or negotiations may be held and result in a requirement for a Final Proposal Revision (FPR). Formal responses to discussion items and final proposal revisions will be considered in making the award decision. Offerors should be aware that a complete understanding as to price, technical, past performance, and all terms and conditions of the proposed contract must exist between the offeror and the Government at the conclusion of discussions, if held. All Offeror and team member/subcontractor information must be incorporated into one coherent proposal to be considered complete.

M-2.2 Any revision or non-concurrence to contract terms and conditions submitted in the FPR may not be subject to further discussion or negotiation, and may render the offer unacceptable to the Government. This provision is not intended to restrict the offeror’s opportunity to revise figures (e.g., prices, discounts, percentages, rates, etc.); rather, it is intended to preclude any misunderstandings by the Government, which could result if new or revised terms and conditions are submitted in the FPR that have not been fully disclosed, discussed and understood during discussions or negotiations. Hence, such new or revised terms and conditions are not solicited and, if submitted in the FPR, may render the offer unacceptable to the Government.

M-3 EVALUATION FACTORS. Proposals will be evaluated using three (3) evaluation factors: (1) Technical, (2) Past Performance, and (3) Price.

M-3.1 Factor 1: Technical. Offerors’ proposals shall demonstrate a comprehensive understanding of the nature and scope of work required. The focus of the Technical Rating is on the offeror’s ability to meet the minimum requirements of the PWS. The Government will not search for data to cure problems or address inconsistencies in an Offeror’s proposal. This factor will be evaluated “Acceptable/Unacceptable” at the Subfactor level. A finding of “Unacceptable” in any subfactor will render the proposal Technically Unacceptable. An overall factor-level rating will not be assigned. Technical proposals will be assessed a rating of "Acceptable" or "Unacceptable" at the subfactor level IAW Table A-1 of the DoD Source Selection Procedures effective 1 July 2011, as revised below:

To be eligible for award, an “Acceptable” rating for all technical subfactors is required. Some technical subfactors contain aspects. Each aspect will be assigned a rating of “Acceptable” or “Unacceptable” based on whether the proposal meets the basic PWS requirements and standards, and satisfactorily addresses the evaluation criteria identified within the aspect. Any aspect rating of “Unacceptable” will result in a subfactor rating of “Unacceptable”. In assessing the acceptability of each subfactor, any weakness or deficiency will be noted in accordance with the definitions located in paragraph 3.4.3 and Chapter 5 of the DoD Source Selection Procedures. Proposals that receive deficiencies or weaknesses in a subfactor will receive an “Unacceptable” rating.