Pre-Proposal Conference Site Visit Meeting Minutes.doc

UNITED STATES AIR FORCE (USAF)

AIR COMBAT COMMAND ACQUISITION MANAGEMENT AND INTEGRATION CENTER (ACC AMIC)

LANGLEY AFB, VIRGINIA

SOLICITATION NO. FA4890-12-R-0002

57th WING WEAPONS SCHOOL CONTRACT AIRCREW TRAINING AND COURSEWARE DEVELOPMENT

RECORD OF PRE-PROPOSAL CONFERENCE AND SITE VISIT

1.

The pre-proposal conference and site visit was held at Nellis AFB, Nevada on

Wednesday, 28 Mar 12, at 9:00 a.m.

The following government personnel from the Air Combat Command (ACC) at Langley AFB, Virginia and the 57th Wing Weapons School at Nellis AFB, Nevada were present at the pre-proposal conference and site visit:

Mr. Druie “Doug” Barnard SSEB Chairperson

ACC Training Resource and Support Squadron (ACC TRSS) Mr. Stephen Satava

Program Manager

ACC Training Resource and Support Squadron (ACC TRSS)

1st Lt Timothy Cabana

Contract Manager

ACC Acquisition Management and Integration Center (ACC AMIC)

Ms. Helen Vaughn

Contracting Officer

ACC Acquisition Management and Integration Center (ACC AMIC)

Maj Candice Sperry

Chief of Academics

United States Air Force Weapons School Lt Col Ryan Krietsch

Commander

ACC Detachment 8 ACC Training Resource and Support Squadron (ACC TRSS) Lt Col Michael Harper

Deputy Commandant

United States Air Force Weapons School Attached is a list of company representatives that attended the pre-proposal conference and site visit (Atch 1).

2.

The pre-proposal conference was held in the main conference room of the USAF Weapons School at Nellis AFB, Nevada. The agenda schedule on the attached slides (Atch 2), was followed with the times being approximate. Mr. Barnard opened the conference by welcoming the attendees and introducing all government personnel. He presented an overview of the 57th Wing Weapons School Contract Aircrew Training and Courseware Development Program history, the requirement, and all other information noted on the attached slides. Lt Cabana continued the presentation pertaining to Contracting matters such as the point of contact for inquiries about the solicitation, proposal requirements, and the evaluation of proposals. Mr. Barnard concluded this part of the pre-proposal conference by allowing contractors to view some of the course syllabi and provided them the opportunity to submit additional questions.

3. Mr. Martinez, site manager of the incumbent contractor (CBD Training, Inc.), provided a short tour of the Weapons School facilities.

4.

Maj Sperry provided a demonstration of the current Academic Database in use.

5.

During the pre-proposal conference, the company representatives were provided with note cards on which they were invited to submit additional questions. Representatives were advised that all answers to these questions will be posted on FedBizOpps. The questions submitted are attached as Atch 3 to these minutes. Advanced questions and answers already posted in Fedbizopps were reviewed by Mr. Barnard with all the attendees to ensure mutual understanding.

6.

Mr. Barnard concluded the pre-proposal conference and site visit by expressing his appreciation to all representatives for their attendance and interest in doing business with the Federal government. He considered the pre-proposal conference and site visit to be a success and that the government looks forward in receiving their proposals on subject acquisition. The meeting adjourned at approximately 3:00 p.m.

//Signed/hv/5 Apr 12//

HELEN VAUGHN

Contracting Officer Attachments:

1. List of Pre-Proposal Conference Attendees

2. Pre-Proposal Conference Slides

3. Questions Submitted During Pre-Proposal Conference and Site Visit