FINAL Pre-Proposal Conference and Site Visit Letter to Industry.docx

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS AIR COMBAT COMMAND

ACQUISITION MANAGEMENT AND INTEGRATION CENTER

LANGLEY AIR FORCE BASE, VIRGINIA

30 October 2009

MEMORANDUM FOR POTENTIAL OFFERORS

FROM: ACC AMIC/PKC

SUBJECT: Solicitation FA4890-09-R-0019, Multi-Command Precision Measurement Equipment Laboratory (PMEL) Pre-Proposal Conference/Site Visit

1. A pre-proposal conference will be held on Thursday, 19 Nov 09, at Whiteman AFB, MO to explain the requirements of this solicitation and to respond to questions raised by offerors. In conjunction with the pre-proposal conference we will conduct two site visits. The first site visit will be conducted immediately following the pre-proposal conference at Whiteman AFB. The second site visit will take place at RAF Lakenheath, United Kingdom, 2 Dec 09. Offerors are encouraged to attend; however, in order to minimize mission impact offerors are limited to no more than three (3) representatives per offeror. Attendees must pre-registered in order to attend; no walk ins or last minute additions will be considered the registration cut-off date is Friday, 6 Nov 09. To register, contact the following:

Joanna Vallas or Stephen Newport Reference: Solicitation FA4890-09-R-0019, Preproposal Conference and Site Visit E-Mail Addresses: Joanna.Vallas@langley.af.mil and Stephen.Newport@langley.af.mil

To expedite the entry control process at Whiteman, the following information must be provided:

Full Name Social Security Number Drivers License Number and State of Issue Indicate whether the individual is retired military or has a valid DOD Common Access Card (CAC)

2. All offeror representatives attending the Pre-Proposal Conference/Site Visit must also have Site Visit notices accomplished within the Joint Personnel Adjudication System (JPAS).

JPAS site information:

Whiteman AFB

RAF Lakenheath

3. Further instructions (meeting time/location/agenda) will only be provided to registered attendees.

4. Offerors are requested to submit questions regarding the solicitation in writing via e-mail to Joanna Vallas or Stephen Newport at the e-mail addresses above by 13 Nov 09 to allow their inclusion in the agenda. Questions will be considered at any time prior to or during the conference, however, official answers will be provided only to written questions.

5. The Government is not liable for expenses incurred by offerors prior to contract award.

6. Offerors are cautioned that remarks and explanations provided at the conference/site visit shall not change the terms of this solicitation unless the solicitation is amended in writing.

7. Direct any questions to Mr. Stephen Newport at Stephen.Newport@langley.af.mil or (757) 764-0657 or the undersigned at Joanna.Vallas@langley.af.mil or (757) 225-3369.

//Signed//

JOANNA T. VALLAS

Contracting Officer image1.png