Statement of Work Intel Conference Room Upgrade update 9-2.pdf

Statement of Work (SOW) For

Classified and Unclassified Video Teleconference (VTC) Equipment Install For The

56 FW Intel Conference Room Bldg. 810 South.

(Updated 2 September 2026)

Purpose: Requirements to add an AF7 VTC and Lv5 systems to our facility (which currently does not exist anywhere else on base) and our current setup isn’t viable to accommodate the additional systems. Due to expanding training and the changing world events, these systems are required for preparing our warfighters for the future conflicts we are facing.

At the time of the original install, there were only four classification levels on Luke AFB to conduct pilot training. The system that was installed could handle those systems and a TS/SCI VTC. We are maxed out on available equipment ports and would not be able to expand in the future. To remedy this situation, we need a solution that would allow us to at least double our current capacity.

Requirements: The 56 FW requires a program level AF7 VTC and Level 5 systems to conduct operations at the required classification levels. The 56 FW also requires a system with the equipment and ports that can support expansion for future requirements, such as additional classification systems or networks.

Introduction: The Intel Secure VTC Studio supports the mission of the 56th FW, which is to train the world’s greatest fighter pilots and combat-ready Airmen. The 56th FW Intel Flight provides outstanding support to the 56 FW flying ops & pilot training. All equipment that is referenced is used for secure and non-secure video teleconferencing. It requires extra expertise, higher clearance for support workers. The new system must be fully integrated with Government provided/existing materials/equipment. Network configuration must meet requirement to pass inspection by Certified TEMPEST Technical Authority (CTTA) and the STIG (Video Services Policy STIG, Version 1, Release 8, 22 January 2016).

General: The contractor shall furnish all labor, tools, supplies, repair parts, filters, installation tools, cabling, and connectors, etc., to perform a timely and effective system.

Personnel: Employees performing equipment programming or installation functions must be certified by the manufacturer to perform such functions. Contractor shall make available to the Contracting Officer (CO) the status of any or all installation (s), repairs (s) and/or maintenance work progress upon request.

Specific Tasks

1. Site Survey- Due to the complexity of the existing system and the requirement to integrate new equipment, it is highly recommended that the contractor perform a site survey prior to submitting a bid proposal. A Site survey will be scheduled for either 2 September 2026. If you are interested in attending, please contact Greg McDonald at gregory.mcdonald.15@us.af.mil by 1 September 2026.

2. Facility Information and Period of Performance- The place of performance shall be at the 56 FW Intel, 14053 W. Shooting Star St, Bldg 810 South, Room 002 – Luke AFB, AZ 85309. The system install shall be in room 002. Normal hours of operation are 07:30AM to 16:30PM, Monday through Friday, excluding federal holidays. The contract work must be completed within 45 calendar days from the date of award. Further, the conference room may only be in an "Inoperable Condition" for no longer than five (5) consecutive business days. “Inoperable condition" means that the conference room and the associated equipment has no substantial potential use consistent with the usual function and includes having a missing or defective part that is necessary for normal operation of the systems. The period may be extended if the CO, Government Project Manager, and/or Government Technical Representative agrees.

Current Equipment of the Existing 56 FW AV system and Secure VTC conference room include the below:

Video Display Setup:

• A 2x2 video wall with 55" displays on the West Wall.

• Two 75" commercial displays on the South Wall.

• Capability to route single or individual sources to displays and create one large image across the video wall.

Cisco Webex Room Kit Integration:

• Integration of the Cisco Webex Room Kit into the control system.

• Extended microphones to the conference table.

• Capability to conduct JWICS VTCs using the touch panel.

Audio System:

• Wall-mounted speakers with volume control from the conference table.

• Push-to-talk microphones with mute capability for unclassified Teams meetings.

Control System:

• A VIS control system with four classification levels (NIPR, SIPR, JWICS, SAP).

• Touch panel interface for routing audio and video to displays, speakers, and the Webex Room Kit.

mailto:gregory.mcdonald.15@us.af.mil

Credenza:

• Credenza with VIS hardware, inter-rack cabling, and four PCs (Unclassified, Secret, TS/SCI, and SAP) with proper physical separation per TEMPEST standards.

Cable Management:

• Above-floor and under-table cable raceways for clean and organized wiring.

• Proper labeling and dressing of CAT 6, HDMI, and audio cables.

User-Friendly Features:

Capability to advance slides from a keyboard and mouse extended to the lectern.

Separate push-to-talk microphone for unclassified Teams meetings.

Compliance and Standards:

• Installation adheres to TEMPEST standards and the Buy American Act provision.

3. Engineering- All programming involving the AMX Extron control system must be coordinated with the Government Project Manager during the design phase, and approved by the Government Project Manager prior to final programming. These requirements must provide a minimum of two weeks prior to the commencement of any on premise work.

4. Drawings- The contractor shall provide the following drawings and diagrams to the customer once project is completed:

Line Drawings - Industry standard functional diagrams to include Video Teleconferencing Systems, Program Video/Audio, and Control Systems and Dial Isolation.

5. Preferred equipment, Use Case, and Functional Requirements: The 56FW requires support to expand integration of two additional SAP PCs (each with dual-screen functionality) and one additional secure VTC system into the existing AV environment.

These new devices must support dual-display output and integrate seamlessly with the in-room AV control and audio systems at the classification levels (TS/SCI/SAR/SAP)

SAP VTC AF7 Upgrade Requirements:

• Add 1 SAP VTC system (Govt Provided Codec and Camera), VTC System will provide its own microphone

• Integrate new SAP system with audio, video and AV control system

• Provide dual-screen functionality (Screen 1: Meeting Participants display, Screen 2:

Shared Content)

• Install new camera next to existing camera location, Cisco Room OS version and Cisco Camera Room Kit Type to be confirmed by customer, Ensure codec compatibility with existing AV control system.

SAP Network L5 Upgrade Requirements:

• Add 1 SAP L5 system

• Enable dual-display functionality for SCI/SAP operations (ensure SAP PC has dual display port/HDMI capability)

• Integrate new SAP system with audio, video and AV control system.

• Audio functionality is required for L5.

System upgrade requirements:

• Provide new matching credenza to house new SAP systems

• Provide New Secure KVM to accommodate additional input

• Provide new 15” Touch Panel to accommodate additional icons

• Scalable Architecture to support future expansion capability and flexibility to support additional networks, devices, display locations, or room configurations.