2016_Luke_AFB_Open_House_and_Air_Show_TABLES_SOW.pdf

STATEMENT OF WORK

FA488716Q0003

PROJECT TITLE: Standardization of Tents and Accessories for the Air Show

Please provide a cost proposal for each of the different Tent Areas needed

a. Title: Standardization of Tents and Accessories for the Air Show

b. Work Request Number: N/A

c. Location: Multi

d. Scope of work: See Statement of Work.

e. Drawings and technical descriptions required: No

f. Material submittals required: No

g. Performance period: Thursday, March 31, 2016 through Sunday, April 3,

1.0 PURPOSE

1.1 The purpose of this statement of work is to standardize and outline the work necessary to ensure the areas at the Air Show that will be accommodating tents for special guests, media, and handicap visitors present a pristine image of Luke AFB.

2.0 SCOPE

2.1 This project includes but is not limited to the following work elements: all tent labor, equipment, materials and incidentals shall be furnished by the Contractor. No alterations, additions or deletions shall be made unless prior written approval is given by the Contracting Officer. The Contractor shall thoroughly review the request for constructability and advise of possible problem areas prior to submitting a cost proposal. Under no circumstances is the Contractor to begin any work on the project until a bonafide Notice to Proceed is issued through the Contracting office.

2.2 The contractor shall provide a superintendent for the full duration of the project and he/she must be on site at all times while work is being performed.

Contractor shall provide Quality Control (QC) person and shall inspect, test and perform duties consistent with the contractor submitted quality assurance program. This report shall show in detail the subcontractor's work performance on that day, as well as any findings by the QC on that particular day. Also, this report shall give the date and time safety meetings were held and what issues were discussed. Contractor shall submit a safety plan and quality control plan to the contracting officer. The contractor(s) QC and superintendent cannot be the same person, unless Contracting Officer (CO) has specified otherwise.

3.0 DESCRIPTION OF WORK

3.1 The following work will be performed on the areas outlined on the Air

Show map designated for the location of tents. The types and total number of tents and accessories required will be outlined in this statement of work (Bid Options). The equipment used to perform the work must not damage the airfield or taxiways. Any damage to the airfield or taxiways will be repaired at the expense of the contractor. It is the Contractor’s responsibility to ensure any and all items installed comprise a complete and usable system(s) for the duration of the air show.

3.2 SITE PREPARATIONS

3.2.1 The areas designated for the location of the tents will be graded and leveled prior to the beginning of the tent set up.

3.3 TENT SET-UP AND REMOVAL

3.3.1 The Contractor shall ensure completion of setting up and tearing down all tents, floors, tables, chairs, and fences by his hired staff.

3.3.2 Contractor shall deliver all equipment and may start the tent set-up no sooner than 1200 hours on Thursday, March 31, 2016. The set-up must be completed by 1600 hours on Friday, April 1, 2016. All of the tents and any associated parts of the initial set-up (chairs, fencing, tables, floors, etc.) must be removed from Luke AFB by 2000 hours on Sunday, April 3, 2016.

3.3.3 Contractors must provide any necessary lighting for tearing down the tent on Sunday night

3.3.4 Contractor shall provide all necessary equipment for setting up tents and tent accessories. Equipment should be up to code for both safety and maintenance of all workers in the area

3.3.5 Unless otherwise stated, tents shall be: white and include: sides, floors, and a white picket fence perimeter with one single entrance.

3.3.6 In order to ensure the picket fences are not knocked over by pedestrians or blown over by the wind; contractor will provide at least one worker that stays with the tents at all times. If a picket fence falls over, that designated person will be in charge of immediately returning the fence to its upright nature.

3.4 HISTORICAL/ARCHAEOLOGICAL ARTIFACTS

3.4.1 The Integrated Cultural Resources Management Plan (2007, page V) provides guidance on the discovery of historical or archaeological artifacts. If artifacts, features, or structural remains are discovered during, but not exclusive to, mission actions, personnel should implement the following:

3.4.1.1 Activities at the location should immediately cease and efforts should be taken to ensure protection until arrival of the Cultural Resources Manager

3.4.1.2 The site shall be marked to provide efficient relocation, while also taking efforts to minimize the types of signs that would attract personnel, thereby placing the location in additional danger;

3.4.1.3 It is illegal to collect or disturb archaeological materials under the Archaeological Protection Act, thus artifacts shall be left in place;

3.4.1.4 The Cultural Resources Manager shall be notified within 24 hours of discovery (56 CES/CEAN (623) 856-3832); and

3.4.1.5 Personnel should make efforts to be available to assist in the identifying the location.

4.0 ENVIRONMENTAL PROTECTION

4.1 All work and Contractor operations shall comply with the requirements imposed by all applicable Federal, State, local, and base regulations and permits concerning environmental protection. The contractor shall submit a copy of a dust control permit obtained from Maricopa County, Arizona, for landscaping, grading, and trenching via an AF3000 to the Contracting Office. The Contractor shall pay for and obtain all Federal, State, local, and Luke AFB permits required for the successful execution of the project. Project schedule shall reflect time required to acquire permits prior to work commencing.

5.0 STATEMENT OF BID OPTIONS

5.1 Contractor shall provide separate overall pricing for each CLIN and an overall price for all Tent Areas. Contractor shall also break down price based on cost per tent, per chair, per table, per flooring section, and per fence section.

CLIN 0001: Contractor shall provide a 40’x80’ white tent (Handicap Tent) with no sides, no floor, and no tables. The tent must include 300 chairs and enough white picket fencing to surround the tents with a 10’ gap between the fence and the tent on the back and sides. A 30’ gap will be required between the fence and the tent on the side facing the airfield. The fence shall include only one entrance and be held down by stakes.

CLIN 0002: Contractor shall provide a 40’x80’ white tent (Thunderbird Main Tent) with 3 sides, and Astroturf or similar flooring. There should also be a matching 20’x20’ tent 10’ to the left (facing the tents from the runway) of the 40’x80’ tent. Both of these tents will be enclosed in the same fencing area and must include a total of 250 chairs, 2 ea - 8’ rectangular tables, and enough white picket fencing to surround the tents with a 10’ gap between the fence and the tents on the back and sides. A 30’ gap will be required between the fence and the tent on the side facing the airfield. The fence shall include only one entrance and be held down by stakes.

CLIN 0003: Contractor shall provide a 40’x20’ white tent (Performer Tent) with 3 sides, and Astroturf or similar flooring. The tent must include 100 chairs, 2 8’ rectangular tables, and enough white picket fencing to surround the tents with a 10’ gap between the fence and the tent on the back and sides. A 30’ gap will be required between the fence and the tent on the side facing the airfield. The fence shall include only one entrance and be held down by stakes.

CLIN 0004: Contractor shall provide a one 20’x20’ white tent (Main Performer Tents) with 3 sides, and Astroturf or similar flooring. Each tent must include 100 chairs, 2 8’ rectangular tables, and enough white picket fencing to surround the tents with a 10’ gap between the fence and the tent on the back and sides. A 30’ gap will be required between the each fence and the tent on the sides facing the airfield. Each fence shall include only one entrance and be held down by stakes.

CLIN 0005: Contractor shall provide a 40’x60’ white tent (Volunteer Tent) with 3 sides, and Astroturf or similar flooring. The tent must include 50 chairs, 6 ea - 8’ rectangular tables, and enough white picket fencing to surround the tents with a 10’ gap between the fence and the tent on all sides. The fence shall include only one entrance and be held down by water barriers.

CLIN 0006: Contractor shall provide a one 20’x20’ white tent (Golden Knight’s Tent) with 3 sides, and Astroturf or similar flooring. Each tent must include 50 chairs, 2 ea - 8’ rectangular tables, and enough white picket fencing to surround the tents with a 10’ gap between the fence and the tent on the back and sides. A 30’ gap will be required between the each fence and the tent on the sides facing the airfield. Each fence shall include only one entrance and be held down by stakes.

CLIN 0007: Contractor shall provide, install,and remove 1 each 30’ x 40’ tent white festival (Food Service Tent) with 3 sides, 1 side offering a door, and Astroturf or similar flooring. Tent to be installed directly centered behind 2 ea - 40’ x 100’ tents.

CLIN 0008: Install and remove (2) Force Support Squadron (FSS) owned 40’ x 100’ white tents with 4 walls separating the individual Corporate chalets from each other 25’ apart (preferably pipe and drape walls), 1 wall separating the chalets from the Thunder Club (hospitality tent) (2nd 40’ x 100’ tent). Front side of tents to remain open towards the flight line. The back of tents walled in with opening for door on each (4) Corporate chalet and (1) Thunder Club hospitality tent.

CLIN 0009: Provide, install, and remove tent safety packages (illuminated exit signs, emergency lighting, fire extinguishers, no smoking signs) for the (2) 40’ x 100’ tents, (1) 30’ x 40’ tent.

CLIN 0010: Provide, install, and remove white picket fence 4’ high x 8’ long to go along the front (west-side) of (2) 40’ x 100’ tents and divide into five separate seating sections approximately 24’ long x 5 sections.

CLIN 0011: Provide, install, and remove Astroturf or similar for the (2)-40’ x 100’ tents, (1) 30’ x 40’ Food Service Tent, (1) 80’ x 6’ walkway to the chalets

CLIN 0012 Provide, install, and remove (24) Tall boy cocktail tables to be placed as follows; (8) in Thunder Club hospitality tent, (4) in each (4) Corporate Chalets.

CLIN 0013: Provide, install, and remove (24) tables 8’ for buffet lines in (4) Corporate Chalet *note 4 tables in each Chalet, (1) Thunder Club Hospitality tent *note 4 tables in Hospitality tent (1) Food service tent *note 4 tables in FSS tent.

CLIN 0014: Provide, install, and remove (102) - 90” round tables to be placed as follows: (50) Thunder Club Hospitality tent, (13) Black Corporate chalet, (13) Green Corporate chalet, (13) Blue Corporate chalet, (13) Red Corporate chalet.

CLIN 0015: Provide, install, and remove (1600) chairs to be placed as follows: 8 chairs around each table. (400) each inside Thunder Club Hospitality Tent around the tables, (400) each in rows in front of the opening in tent facing Flight line, (104) inside each (4) Corporate chalets around the tables, (100) in rows in front of each Chalet opening in tent facing Flight line.

CLIN 0016: Provide, install, and remove tablecloths; White 108” round (100 each) to be placed each morning and removed each night of the event on the 50 tables in the Thunder Club Hospitality tent.

CLIN 0017: Provide, install, and remove tablecloths; Black 108” round (26 each) to be placed each morning and removed each night of the event on the 13 tables in the Black Tablecloth Corporate Chalet Tent.

CLIN 0018: Provide, install, and remove tablecloths; Green 108” round (26 each) to be placed each morning and removed each night of the event on the 13 tables in the Green Tablecloth Corporate Chalet Tent.

CLIN 0019: Provide, install, and remove tablecloths; Blue 108” round (26 each) to be placed each morning and removed each night of the event on the 13 tables in the Blue Tablecloth Corporate Chalet Tent.

CLIN 0020: Provide, install, and remove tablecloths; Red 108” round (26 each) to be placed each morning and removed each night of the event on the 13 tables in the Red Tablecloth Corporate Chalet Tent.

GOVERNMENT FURNISHED REFERENCE MATERIAL(S)

5.2 Reference Materials: Air Field layout and tent locations

5.3 It is the contractor's responsibility to ensure the safety and security of all materials and equipment left on Luke AFB at all times. The government accepts no responsibility for policing or theft of materials/equipment.

5.4 The contractor will be allowed the use of water and electrical free of charge for the duration of the project.

7.0 GOVERNMENT POINTS OF CONTACT (POC)

7.1 Civil Engineering POC: Capt Benjamin

Carlson Office phone number: 623-856-3636 Email address: benjamin.carlson@us.af.mil

7.2 Contracting Officer: Mike Foster

Office phone number: 623-856-7197

Email address: michael.foster.27@us.af.mil

7.3 Contract Administrator: SrA Justin Mroz

Office phone number: 623-856-2730 Email address: justin.mroz@us.af.mil