SOW Renovate B465 For Admin D-B.doc

FA4887-10-?-00XX

NUEX 09-1448-7

Statement of Work for

NUEX 09-1448-7

Renovate B465 for Admin 26 May 2010

56CES/CEPM

Luke Air Force Base, AZ 85309

Table of Contents

1. Introduction

2. Purpose

3. Scope

4. Statement of Work

5. Contract Objectives

6. Specifications

7. Applicable Documents

8. Special Notifications

9. Attachments

1. Introduction: This Statement of Work (SOW) sets forth basic requirements for Project NUEX 09-1448-7, Renovate B465 for Admin. This construction project will require performance at Luke Air Force Base, Arizona. This SOW implements Design Build as a viable process for fulfilling the 56th Fighter Wing, Luke AFB, AZ, design and construction requirements. This project will be a renovation of Building 465 for administrative support. The Contractor shall conduct meetings with Contracting and Civil Engineering. The existing infrastructure and work scope will require inspection to identify the extent of the current deficiencies. It must be acknowledged by the contractor that the work scope includes complete review of the facility and preliminary documents, validation of the preliminary work and standards referenced, and identification of deficiencies against present day standards for an Air Force and DOD building. The renovation will include, but is not limited to: replacing the HVAC system and associated ductwork and registers; repairing the roof; demolition of wall coverings, floor coverings, and ceiling grids; the relocation of light fixtures, mechanical diffusers, and fire protection devices; and the installation of new wall textures, ceiling grids, paint, floor coverings, and cove base.

History: Luke Air Force Base, Arizona is a training base for the Air Education and Training Command (AETC) and is part of the general defense preparedness system of the United States Armed Forces. Building 465 must be renovated to accommodate administrative support staff. This facility site is located in the central part of the developed area of the base near the intersection of Fighter Country Avenue and Mustang Street.

2. Purpose: This project will renovate Building 465 on Luke Air Force Base by procuring design services, material, and construction to upgrade the facility. Under this contract, the contractor may be tasked with validating construction price/cost and scheduling. During the construction phase, the contractor will complete project design and construction, and will deliver and warrant the facility. The objective of this project is to deliver complete and usable repairs to the existing facility, such that it supports the present day mission and meets present day standards.

3. Design-Build: Essentially, Design-Build (D-B) is intended to facilitate the contractor’s long-term understanding of the Air Force’s project requirements, and will allow for independent surveys of existing conditions, collaborative participation, and resolution of building concerns prior to the start of construction. Given the contractor’s envisioned level of involvement, the contractor will serve as both the Architect of Record for the completed project, as well as the Contractor of Record. The contractor shall manage and perform D-B construction work as defined in this contract, to include completion of working drawings, permitting, construction, construction management, scheduling, inspection and testing, maintaining construction facilities and temporary controls, environmental protection, quality control, construction quality control, and project closeout.

A. Concept Definition: During the concept definition (CD) effort, the contractor will utilize a professional consultant, herein after referred to as the CD A/E. The provider of CD services is responsible for the development of the CD products from the information included in this SOW. Specifically, the effort will result in documents that are the basis for the design and construction efforts under this contract. This effort necessarily includes development of a design basis (to include applicable codes, standards, and guidance) and outline specifications.

B. Planning and Programming: The CD A/E (consultant) will provide investigative services, actively participate in constructability reviews of planning/programming documents, and prepare or assist with the preparation of the planning/programming documents. The results will be incorporated into the documentation. The project/program specific requirements are specified herein, and include, but are not limited to, site investigation, hazardous material surveys, topographical surveys, traffic studies, base comprehensive compliance surveys, utilities locating and surveying, maintainability and constructability reviews, programmed amount validation, construction permitting, environmental permitting, value engineering, site study and selection, requirements document development, project management plan development, DD Form 1391 preparation, and other project and/or program planning/programming activities required to satisfy higher authority requirements.

C. Project Definition: The CD A/E (consultant) will provide investigative services, actively participate in constructability reviews of concept definition products, review and validate estimated project costs against the construction cost limitation (CCL), and assist in the preparation of proposal documents for the renovation. It is the intent of the Government to require the contractor to build on the results of these studies and investigative services as part of its cost, scope, and standards validation efforts and again during the design and construction phases of the project. The results of all surveys, investigations and constructability reviews may be incorporated into the project’s final definition documents at the discretion of the Government. The details in this regard will be developed with Luke Engineering personnel.

D. Concept Definition/Design: The project/program specific requirements are specified herein. The emphasis during the concept definition activities is ensuring the development of a product that clearly defines the project requirements in terms of either performance, appearance, criteria and/or specification with enough detail that the contractor can provide a quote with reasonable performance, cost (within the Construction Cost Limitation) and schedule risk. Greater emphasis shall be placed on maintainability, constructability, construction cost validation, and satisfaction of customer requirements and needs.

E. Technical Services: The contractor is the “Architect of Record” and, as such, will sign and seal all completed designs. The contractor is accountable for all aspects of the final design under Federal, State and applicable local laws. For reference purposes, a “completed design” within the process includes, (1) the design which is developed within the design and review process following Concept Definition and (2) as-built drawings accurately reflecting any modifications to (1) above. Drawing and final records, to include O&M manuals, will be in both AutoCAD and PDF formats, as finalized with personnel in Engineering at Luke Air Force Base.

F. Summary Status Reports: The contractor shall provide weekly and monthly progress reports for this contract. All information will be maintained in an electronic database (compatible with Microsoft Office Professional, current version) to facilitate summary retrievals. Reports will be acceptable in contractor format.

G. Quality Control (QC) Oversight: The contractor shall review, plan and/or develop QC procedures for this contract, and submit the Quality Control Plan within 15 calendar days after award under this contract for government approval.

H. Hazardous Materials: Materials survey may include destructive testing as necessary to ensure adequate investigation for hazardous materials. Base Environmental personnel and standards will be consulted for approval in this regard. The contractor is also required to provide monthly reports to the base HAZMAT flight tracking the quantity of materials brought onto or removed from LAFB for any materials requiring an MSDS form.

I. Working Drawings, Construction, and Delivery & Warranty: Design completion, construction, and the delivery and warranting of the project/facility are requirements of this contract. The contractor is required to proceed with the results of studies and investigations conducted during the investigatory Phase.

J. Design: Prior to beginning onsite construction, the contractor will initiate the Construction Phase by completing project working drawings and the various plans and schedules, including a construction schedule, using PERT, CPM, or NAS scheduling tools, and obtaining submittal approvals and permits. Working drawings and specifications shall comply with codes, laws and the RFP. The working drawings shall be submitted for review, as directed in this statement of work. The contractor shall be responsible for implementation, coordination, and execution of all regulatory reviews, ensure technical adequacy of the final design, and provide quality control of all phases of the contract. Further details regarding design requirements will be provided by the 56 CES/CEPM project manager.

K. Construction: Upon the approval of the Contracting Officer, the contractor may commence onsite construction activities. Further details regarding construction management requirements, inspection and testing, construction facilities and temporary controls, environmental protection, quality control system, construction quality control, and project closeout will be provided by the 56 CES/CEPM project manager.

L. Contractor Responsibilities:

1.

Security: The contractor shall obtain and monitor security badges used by their own staff during the duration of this contract, in accordance with Clause L-727 of this contract entitled Contractor Access to Air Force Installations.

2.

On-Site Field Oversight: The contractor shall provide the manpower, equipment, material, services, and transportation necessary to ensure oversight services during the construction phase of this contract.

3.

Safety Requirements: The contractor shall conduct operations in accordance with FAR Part 52.236-13 and Alternate 1.

4.

Storage: The contractor shall conduct operations in accordance with FAR Part 52.236-10.

5.

Pre-Final Inspection: The contractor shall conduct a pre-final walkthrough inspection and publish the pre-final inspection findings in a pre-final inspection report.

6.

Final Inspection: The contractor shall conduct a final inspection and publish the findings in a Final Inspection Report in accordance with the format specified at the pre-construction conference. The inspection shall concentrate on the items identified at the pre-final inspection and recorded in the pre-final report. The final inspection report shall also certify that all items of the design have been implemented and that the construction is complete. The final inspection report shall also include a record of “signed and sealed” design drawings and as-built drawings and specifications verifying that all development standards have been met. At the final inspection, the contractor shall present a completed DD Form 1354, Transfer and Acceptance of Real Property to the Base Civil Engineer (BCE) for signature and acceptance.

7.

Delivery/Warranty: The contractor shall complete all inspection and commissioning requirements prior to final inspection. Following final inspection, the contractor shall deliver to the Government the as-built drawings in the format and media as required by this contract. Further details regarding project closeout will be provided by the 56 CES/CEPM project manager. The warranty shall be issued in accordance with FAR 52.246-21. Extended warranties offered by the contractor and its subcontractors or suppliers may be accepted by the Government at its discretion.

4. Scope: The work will include the following, with a performance period of 179 calendar days after issuance of a written Notice to Proceed.

A. The contractor will complete the design and concept development working from this 10% concept document, and documents incorporated by reference below.

B. The contractor will procure material and provide labor as necessary to complete the renovation of Building 465.

C. The contractor is responsible for construction quality on the project. The contractor is required to make their own field investigations to verify dimensions and other information shown on Government furnished reference drawings. Coordination between the (A-E) design disciplines in production of the contract drawings is the contractor's responsibility.

D. The contractor shall visit the job site to re-verify location, conditions, quantities and dimensions previously determined during the design portion of the project as part of his construction proposal preparation. The contractor shall coordinate with the Contracting Officer prior to the visit to the job site.

E.

The contractor shall confine construction operations at the site to areas permitted by law, ordinances, permits, and the contract documents and shall not encumber the site with any materials or equipment without prior written authorization. Subject to prior written approval of exact location, appearance, and color of each, the contractor may be permitted to set-up an office trailer/portable building, a similar job tool trailer, and a waste dumpster in a location designated and approved by the Contracting Officer. The contractor shall store his other materials and equipment at the site designated by the Contracting Officer at the end of each workday. Base appearance is a priority at LAFB. Staging areas are not allowed on the main base without prior permission. There is a contractor yard west of the 1300 area buildings for storage of supplies and equipment.

F.

The contractor shall coordinate all of his operations with and secure written approval from the Contracting Officer before using any portion of the site.

G.

The contractor shall be responsible for any cutting, fitting, or patching required to complete the work to ensure all parts fit properly.

H.

The contractor shall take positive actions to prevent work-generated refuse from entering the base sewage or storm drainage systems. Actions may include installation of temporary plugs, dikes, screens, strainers, or similar measures to prevent entry into the systems or other actions as required.

I.

The contractor shall be responsible for assuring that the existing adjacent site features are not damaged, and remain in their original condition at the completion of the contract work. If the contractor fails to clean up at the completion of the work, the Government may do so as required, and the cost thereof shall be charged to the contractor.

J.

All contractor-generated refuse and waste shall be hauled from the building construction area and deposited in his waste dumpster, or such waste shall be removed from the site daily to a disposal area to be selected by the contractor, and located outside the physical boundaries of the installation. This refuse and waste material shall be hauled in trucks with tight-fitting covers to prevent spillage on roadways. The construction site shall be kept neat, orderly, and safe for workmen at all times.

K.

During the performance of the work within the requirements of this contract, and until final completion and acceptance thereof, the contractor shall exercise the utmost care to avoid accident or injury to persons or property. He shall place and maintain all necessary barriers and safeguards, including watchmen, if necessary, about the work site for the prevention of accidents and shall take all precautions required to protect personnel and property to include the general public and properties adjacent to the work site.

L.

The contractor will provide complete testing of applicable equipment to serve as a basis for acceptance of the repaired installation.

M.

The contractor will provide training, and a complete operations and maintenance package, for the future operation of the renovated area (if necessary).

N.

The contractor will coordinate and schedule final turn-over and provide complete as-built documentation.

5. Statement of Work: This project work will include all, design services, demolition, disposal, material, labor, construction, and testing to deliver complete, operational, and usable systems. An outline of the work follows and the outline is not presented in any particular order for accomplishment of total work. The work will include but not necessarily be limited to:

A. Replace the HVAC system: The contractor shall replace the existing HVAC system with a new properly installed and balanced system. This will include removing the suspended ceiling as necessary for access.

B. Repair/Replace Roofing System: The contractor will inspect the existing roof to determine the areas requiring work and repair to match existing.

C. Replace tiles in the suspended grid ceiling system: The contractor shall replace water damaged and warped tiles in the existing grid-style suspended ceiling with new to match existing.

D. Replace floor covering: The contractor shall replace the existing carpeting throughout the entire facility with ceramic tile, to include cove bases. Please note, the existing floor tile adhesive (under the carpet) contains asbestos.

E. Remove existing wall coverings (wallpaper, chair rail, paneling), prepare walls, and apply textured wall finish.

F. The contractor shall repair any affected work areas to original condition if altered during the construction.

G. Restore work area cleanliness and order, and dispose of construction debris.

6. Contract Objectives: It is the Government’s intention to award a contract to complete the design and to construct, deliver, and warrant the project.

A. The contractor’s administration shall include the following:

1.

Full time site superintendence.

2.

Submission for approval of: A schedule of values, construction schedule(s) (Microsoft Project), material cut sheets, shop drawings.

3.

Submission for approval of: Dig permits, open flame permits, confined workspace permits (if applicable), utility outage requests, and invoices for partial payment(s).

4.

General work products should be in Microsoft Office format. Drawings, O&M manuals and final submittals are discussed in Section 3.E. Technical Services.

B. After the issuance of this contract, the contractor shall attend all meetings/teleconferences at the location specified by the Contracting Officer’s Technical Representative (COTR).

C. The contractor shall prepare and publish all meeting minutes following PCO approval, track all action items assigned, and shall document all items discussed at a meeting, as well as each meeting’s attendees.

7. Specifications: The division zero general requirements shall be included as part of this requirement and specify minimum requirements that shall be used in developing the final design and construction of this project. Final specifications shall be prepared incorporating these requirements into the complete specification requirements for this project using CSI standard format and the Luke AFB Master specifications. A copy of the master specifications shall be provided.

8. Applicable Documents: Base specific documents are identified below. In addition, the contractor shall comply with all applicable (1) Federal, state, local, DOD, Air Force, and agency laws; statutes, ordinances, instructions, manuals, handbooks, regulations, guidance, policy letters and rules (inclusive of changes and amendments), (2) Presidential Executive Orders in effect on the date of issuance of this contract. It must be acknowledged by the contractor that the work scope includes complete review of the facility and preliminary documents, validation of the development of the design basis, and provision of the final design basis against present day standards for an Air Force and DOD airfield. Referenced documents may be obtained from the following URLs: http://www.afcesa.af.mil/library/ and/or http://www.ccb.org/.

A. Documents hereby incorporated by reference:

1.1 UFC 1-200-07a Design Build Technical Requirements

2.1 UFC 1-300-09 DD 1354 Guide

9. Special Notification: The contractor shall immediately report to the PCO, via telephone, any data or results generated during investigations pursuant to this contract which may indicate any potential imminent health risk to contracted or federal personnel, or to the public at large. Following this telephone notification, the contractor shall prepare a written notice with supporting documentation and deliver it to the COTR within three (3) working days. The contractor shall provide written notification in the form of a signed letter scanned into Adobe Acrobat Portable Document Format (*.pdf) and send it to the Contracting Officer via email. Upon request of the COTR, the contractor shall provide pertinent raw laboratory data within three (3) weeks of the telephone notification.

10. Attachments:

A. Luke AFB Division Zero Specifications.