Solicitation - 25QA490 - Gear Bags.pdf

SOLICITATION: RFQ

FA4877-25-Q-A490

Gear Bags

i. This is a solicita on for commercial items prepared in accordance with the format in FAR Part

13, as supplemented with addi onal informa on included in this no ce. This announcement cons tutes the only solicita on; quotes are being requested and a wri en solicita on will not be issued.

ii. Solicita on FA4877-25-Q-A490 is issued as a Request for Quota on (RFQ)

iii. This solicita on document incorporates provisions and clauses in effect through Federal Acquisi on Circular 2025-03 effec ve 17 January 2025, DFARS provisions and clauses in effect 01/17/2025, and DAFFARS provisions and clauses in effect 10/16/2024.

iv. This Brand Name or Equal requirement is being issued as a Woman Owned Small Business Set Aside. The North American Industry Classifica on System Code is 339999 with a size standard of 550 average annual employees.

v. The right to make mul ple or no award is reserved in the event it is advantageous to the Government to do so.

vi. Davis-Monthan Air Force Base intends to award a firm-fixed price contract for the following:

a. CLIN 0001: Hyperlite Elevate 22L Gear Bag/Pack (or equal)

b. CLIN 0002: Hyperlite Crux 40L Gear Bag/Pack (or equal)

c. CLIN 0003: Hyperlite Headwall 55L Gear Bag/Pack (or equal)

d. CLIN 0004: Hyperlite North Rim70L Gear Bag/Pack (or equal)

(For more informa on, please refer to the a ached salient characteris cs)

vii. The government will place an order with the offeror whose quote meets lowest price and technical acceptability. Technical acceptability is defined and referred to within this solicita on document as the offeror’s capability statement to meet the defined Salient Characteris cs of the products.

viii. Important Dates/Times (All Times are Eastern Time)

a. All ques ons must be submi ed by 28 July 2025 12:00 PM

b. All quotes must be submi ed via email by 29 July 2025 12:00 PM

ix. It is the responsibility of the offeror to review the pos ng for any changes or amendments that may occur concerning this RFQ. It is the responsibility of the offeror to ensure all quotes and/or ques ons are submi ed in a mely manner by specified due date.

x. Point of Contacts:

a. Primary: SSgt Edilberto Sampang Jr., edilberto.sampang@us.af.mil, 520-228-4967

b. Alternate: SrA Jonathan Turk, jonathan.turk@us.af.mil, 520-228-2213

xi. A achments

a. Salient Characteris cs

b. Provisions and Clauses

xii. 52.212-2 Evalua on-Commercial Products and Commercial Services (Nov 2021)

a. The Government will award a contract resul ng from this solicita on to the responsible offeror whose offer conforming to the solicita on will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) technical capability of the service offered to meet the Government requirement;

(ii) price;

The lowest priced offer will be evaluated for technical acceptability and best value to the Government. If found technically acceptable and found to be the best value award will be made without further considera on. If found technically unacceptable the government will evaluate the next lowest offer for technical acceptability un l award can be made to the lowest priced technically acceptable offeror. Past Performance will not be evaluated. Therefore, the offeror’s ini al offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contrac ng Officer to be necessary. Offers that fail to furnish required representa ons or informa on, or reject the terms and condi ons of the solicita on may be excluded from considera on.

b. Op ons. The Government will evaluate offers for award purposes by adding the total price for all op ons to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the op on prices are significantly unbalanced. Evalua on of op ons shall not obligate the Government to exercise the op on(s).

c. A wri en no ce of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the me for acceptance specified in the offer, shall result in a binding contract without further ac on by either party. Before the offer's specified expira on me, the Government may accept an offer (or part of an offer), whether or not there are nego a ons a er its receipt, unless a wri en no ce of withdrawal is received before award.

xiii. 5352.201-9101 ACC Ombudsman Oct 2019

a. An ombudsman has been appointed to hear and facilitate the resolu on of concerns from offerors, poten al offerors, and others for this acquisi on. When requested, the ombudsman will maintain strict confiden ality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contrac ng officer, or source selec on official. Further, the ombudsman does not par cipate in the evalua on of proposals, the source selec on process, or the adjudica on of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

b. Before consul ng with an ombudsman, interested par es must first address their concerns, issues, disagreements, and/or recommenda ons to the contrac ng officer for resolu on.

Consul ng an ombudsman does not alter or postpone the melines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employeeemployer ac ons, contests of OMB Circular A-76 compe on performance decisions).

c. If resolu on cannot be made by the contrac ng officer, the interested party may contact the ombudsman, Deputy Director of Contrac ng, AFICC /KC (OL-ACC), 114 Thompson Street, Bldg 586, Room 129, Langley AFB, VA 23665, telephone (757) 764-5372 (DSN 574- 5372) email: acc. a7k1@us.af.mil. Concerns, issues, disagreements, and recommenda ons that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further considera on to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contrac ng), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 2562431.

d. The ombudsman has no authority to render a decision that binds the agency.

e. Do not contact the ombudsman to request copies of the solicita on, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contrac ng officer.

(End of clause)

5352.223-9000 Elimina on of Use of Class I Ozone Deple ng Substances (ODS) As prescribed in DAFFARS 5323.804-90, insert the following clause in solicita ons and contracts:

ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS) (JUN 2024)

(a) Contractors shall not:

(1) Provide any service or product with any specifica on, standard, drawing, or other document that requires the use of a Class I ODS in the test, opera on, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specifica on, standard, drawing, or other document that establishes a test, opera on, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

(b) For the purposes of Departmet of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specifica on iden fied in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor cons tuents do not meet the Department of the Air Force defini on of a Class I ODS.]

(End of clause)

52.211-6 Brand Name or Equal.

As prescribed in 11.107(a), insert the following provision:

Brand Name or Equal (Aug 1999)

(a) If an item in this solicita on is iden fied as "brand name or equal," the purchase descrip on reflects the characteris cs and level of quality that will sa sfy the Government’s needs. The salient physical, func onal, or performance characteris cs that "equal" products must meet are specified in the solicita on.

(b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must-

(1) Meet the salient physical, func onal, or performance characteris c specified in this solicita on;

(2) Clearly iden fy the item by-

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descrip ve literature such as illustra ons, drawings, or a clear reference to previously furnished descrip ve data or informa on available to the Contrac ng Officer; and

(4) Clearly describe any modifica ons the offeror plans to make in a product to make it conform to the solicita on requirements. Mark any descrip ve material to clearly show the modifica ons.

(c) The Contrac ng Officer will evaluate "equal" products on the basis of informa on furnished by the offeror or iden fied in the offer and reasonably available to the Contrac ng Officer. The Contrac ng Officer is not responsible for loca ng or obtaining any informa on not iden fied in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicita on.

(End of provision)