COMBO Rotary Wing Airlift Amendment 1.pdf

COMBINED SYNOPSIS/SOLICITATION ‘COMBO’:

Amendment 1

FA487725QA479

Rotary-Wing Airlift Support Services

Davis-Monthan AFB, Tucson, AZ

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format of the Federal Acquisition Regulation (FAR) Subpart 12.6, as well as the acquisition procedures of FAR

13.106. This announcement constitutes the only written solicitation and shall be utilized as a combined synopsis and solicitation.

The Request for Quote (RFQ) number FA487725QA479, Rotary-Wing Airlift Support Services, shall be used to reference any written quote provided under this RFQ.

The RFQ, incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2025-05; effective 7 August 2025.

This solicitation is being solicited as a small business set aside. NAICS code 481211 with a small business size standard of 1500 employees. All prospective offerors shall be registered in the System for Award Management (SAM) at www.sam.gov. A lack of a current SAM registration shall make an offeror ineligible for award.

The contractor shall provide all the necessary tools, supplies, equipment, transportation, labor, supervision, and management required to provide airlift support services at approved locations per the Performance of Work Statement (PWS). The USAF intends to award an IDIQ contract for Rotary-Wing Airlift Support Services. The USAF intends to award this IDIQ contract without discussions, however, the Contracting Officer reserves the right to engage in discussions if the Contracting Officer determines it is in the best interest of the USAF to have discussions.

Notice to Contractors/Vendors:

a. The USAF reserves the right to cancel this RFQ, at any time before or after the closing date of the solicitation. In the event that the USAF cancels this RFQ, the USAF has no obligation to reimburse a contractor for any costs.

b. The USAF requests that all quotes are good for 90 days from the date of submissions. This request shall be acknowledged explicitly within all submissions.

c. The contractor can expect the period of performance for the first task order to occur 3-6 November, 2025. Expected location will be Davis-Monthan AFB and Lake Roosevelt, AZ requiring 12 hours of rotary-wing airlift support. Please note that this requirement may be subject to change.

The contractor shall provide a quote for the following items listed in the attached Summary and Pricing Sheet.

Quotes shall be submitted no later than 7 October 2025 by 12:00 PM Arizona Standard Time Offerors shall be responsible for verifying the receipt of their quotes to this office before the quote due date and time.

The quotes shall be emailed to andrew.ramey@us.af.mil and michael.orchowski@us.af.mil.

Note: .ZIP files are not accepted within the Air Force network and will not be received through the emailing system.

All questions regarding this RFQ shall be submitted via email to andrew.ramey@us.af.mil and michael.orchowski@us.af.mil by 29 Sept 2025 12:00 PM Arizona Standard Time

The USAF shall not provide contract financing for this acquisition. Upon successful award and satisfactory performance, payment shall be submitted via invoice through the Wide Area Workflow website. The provision FAR 52.212-1 is tailored as follows:

FAR 52.212-1, INSTRUCTIONS TO OFFERORS- COMMERCIAL ITEMS (JUL 2015)

To ensure timely and equitable evaluation of the quote, the offeror must follow the instructions contained herein. The quote shall be complete, self-sufficient, and respond directly to the requirements of this solicitation.

Offerors must be currently registered in the System for Award Management (https://sam.gov) and agree to remain registered while performing services in the support of Davis-Monthan AFB, AZ. The offerors response shall consist of:

Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. Offers must be submitted electronically by email. As a minimum, offers must show—

(1)The solicitation number;

(2)The time specified in the solicitation for receipt of offers;

(3)The name, address, and telephone number of the offeror;

(4)A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5)The summary pricing sheet must be fully completed for all ordering periods

If an offeror has completed the annual representations and certifications via the System for Award Management (SAM) website, and after reviewing the SAM database information, the offeror verifies by submissions of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer, then the offeror does not need to include a copy of the representations and certifications with the quote.

(End of Provision)

52.212-2 Evaluation—Commercial Products and Commercial Services.

As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation provides the lowest price technically acceptable:

Technical Acceptability and Price

1. Technical Acceptability: Offerors shall provide the necessary and requested information found herein this solicitation in order to fully demonstrate their technical capability in fulfilling this requirement. The award will only be made to an offeror that is evaluated by the Commercial Airlift Review Board (CARB) and listed on the DoD Approved Carrier and Paratroop Operator Listing.

2. Pricing: Offerors shall provide pricing for all Line Items. The extended amount for each Line Item must equal the unit price multiplied by the number of units. It is imperative the mathematical calculations are correct. Numeric rounding shall be limited to two decimal places. Offerors shall clearly state any discount terms are offered. The government will accept and evaluate incomplete quotes to determine if a subsequent award to the offeror is in the best interest of the government.

(End of provision)

GENERAL INSTRUCTIONS & OTHER INFORMATION

1. Agreement with terms and conditions:

Submission of an offer indicates agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

2. Multiple Offers:

The Government will only accept one (1) quote per offeror. Multiple offers will not be accepted.

3. Late submissions, modifications, revisions, and withdrawals of offers:

(a) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation.

(b) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(1) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(2) In the case that this solicitation is a request for quotes and it was the only quote received.

(i) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(c) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of government personnel.

(d) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(e) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

Solicitation Attachments:

Rotary Wing Airlift PWS Final

Rotary Wing Provisions and Clauses

Summary Pricing Sheet FA487725QA479