Attch 6. Q_A FA487725QA266 SOLICITATION.pdf

Q&A

FA487725QA266

CES Building Inspector Support Services

Q1. Is this a brand-new contract?

A: No, this is a re-compete

Q2. If not, what is the previous contract number?

A: The previous contract awarded via contract number: FA487720F0162

Q3. The solicitation, page 1, paragraph 5 provides a table for CLIN 0001 reflecting a Period of Performance of 14 Sept 2025 – 13 Sept 2026. Paragraph 7 on that same page provides the Dates of Delivery as 1 Dec 2025 to 30 Nov 2026 for the base period. Please provide the correct period of performance.

A: Paragraph #7 of the solicitation has been updated to include the correct Period of Performance for each year.

Q4. The solicitation, page 2, paragraph 10 states “Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services, with its offer. The solicitation, page 4, paragraph a. PRICE VOLUME indicates that offerors, by submission of a quote, are verifying their completed representations and certifications in the System for Award Management are current and they do not need to include a copy of the representations and certifications with the quote.

Please confirm that offerors having current representations and certifications in SAM do not need to provide them in their quote.

A: If an offeror has completed and the representations and certifications are current in SAM then they do not need to be provided with their quote.

Q5. Solicitation, page 3, paragraph TECHNICAL VOLUME, subparagraph ii, refers to PWS Section 1.4.4.5.

The PWS Section doesn’t exist; please confirm the correct reference should be Section 1.1.4.5.

A: Typo corrected in combo to reflect PWS Section 1.1.4 through 1.1.4.5.

Q6. Please provide the name(s) of any contractors performing this or any part of this requirement and the contract/task order numbers under which they are performing.

A: The current incumbent prime for the effort is Futron, Inc. and is being performed under contract FA487720F0162.

Q7. Reference: Attachment 1, Page 10, Section: FAR 52.212-1 (Instructions to Quoters – Commercial Items) Can the Government please confirm if there are any specific formatting requirements for the Technical Volume and Price Volume (e.g., font size, font type, line spacing, file naming convention, or required section headings)?

A: The reference is incorrect for this question. The location is Attach 1., page 3 (Technical Volume). The government did not add specific formatting requirements to the solicitation. Standard 10-12 pitch is the universal standard.

Q8. Reference: Attachment 1, Page 2, Section 13(c) – Submission Deadline; Should the quote be submitted in PDF format only, or are editable file formats (e.g., Word or Excel) also acceptable for any attachments, such as the Price Matrix?

A: Word, PDF or Excel is acceptable. As a reminder the Price Matrix included in the solicitation from the government should be utilized as part of the Price Volume.

Q9. Reference: Attachment 1, Page 2, Section 13(c) – Submission Deadline; Can the Government confirm the preferred method of submission (e.g., email submission only)?

A: There is no preferred method identified. Soft copy or Hard copies of quote submission are acceptable.

Q10. Reference: Attachment 2, PWS, Page 2, Section 1.1.3 – Inspector Qualifications; Is the minimum of 5 years of industrial facility inspection experience required for each individual inspector, or can the combined team experience be considered sufficient? Additionally, is prior military facility inspection experience considered equivalent?

A: Yes, the 5-year qualification is for each individual. Additionally, it is up to the contractor per the solicitation requirements to tie “like” experience to the position as part of their corporate experience identified in FAR 52.212-1 Addenda, paragraph ii.

Q11. Reference: Attachment 1, Page 11, Section: FAR 52.212-2 Addendum, Technical Acceptability; Please clarify how the 90% position fill rate requirement will be measured for evaluation. Is it measured per year, per month, or for the entire contract term? Additionally, does the offeror need to show a 90% fill rate across all contracts submitted as corporate experience, or just one?

A: The reference is incorrect for this question. The location is Attach 1., page 4 (Technical Acceptability). The fill rate is for the entire term of the contract. So, if the contract was for 5 years, it would be the overall fill rate for the entire term of the contract.

The contractor should include the fill rate for all efforts submitted in their quote for evaluation.

Q12. Reference: Attachment 2, PWS, Page 7, Section 3.8.1 – Place of Performance; Are contractor personnel expected to provide their own transportation for off-base inspections

(e.g., to the Titan Missile Museum or Mt. Lemmon)? If so, will mileage or travel costs be reimbursed or should they be built into the hourly rate?

A: Yes, the employee should expect to use their own transportation and should be included in the hourly rate. Overall, trips to off-base locations are negligible with 99% of workable hours occurring on Davis-Monthan AFB.

Q13. Attachment 1, RFP, “Price Evaluation”, offeror’s price quotes will be evaluated for completeness by confirming the quote has provided unit and total price for all CLINs by completing and submitting.; Attachment 1, Bullet 8 states “based on the lowest price technically acceptable quote (LPTA) after meeting technical acceptability”. How will the government evaluate price reasonableness when the cost elements of the unit/total price has not been requested. What will government basis to eliminate unreasonable price although lowest bidder.

A: Refer to 52.212-2 Addenda in the Combo solicitation under Price Evaluation “Reasonableness” the method has been listed.

Q14. Can the government confirm if this work is currently being performed by a contractor. If yes, who is the incumbent and what is their contract number.

A: See Answer to question Q6.

Q15. Reference: Atch 1 Combined Synopsis/Solicitation, TECHNICAL VOLUME section ii, “… exhibit experience in accomplishing Building Inspection Support as specified in the Performance Work Statement, Section 1.1.4 through 1.4.4.5. and Section 1.2.” However, Atch 2 PWS Section 1.1.4 ends with 1.1.4.5.

Please clarify the scope of example experience to be provided in the Technical Volume.

A: Please refer to the answer of Question #5.

Q16. Reference: Atch 1, Combined Synopsis/Solicitation, sections 13, 14, and 15.

Please clarify the process for delivering/submitting the proposal files.

A: Please refer to answers to Questions #7 & #8.

Q17. Reference: Atch 2, PWS section 3.23 Security Requirements and 4.0 Government Property and Services. Atch 3, Total Evaluation Price Matrix.

Does the government intend for the contractor to provide vehicles for the inspectors to perform their contracted duties? If yes, and if that cost is to be included in the proposed FFP price, please provide the estimated number of miles to be travelled per employee per contract year. Otherwise, please provide means for the contractor to submit requests for reimbursement of actual miles traveled at the current DoD mileage rates.

A: Please refer to the answer to Question #12.

Q18. Reference: Atch 2, PWS sections 1.1.1. Background, 1.1.4. Tasks, and 4.0 Government Property and Services.

Does the government intend for the contractor to provide cameras, tablets, or other field electronics to support facility condition assessment and data collection activities? If so, are there technical requirements for devices?

A: The government will allow the contractors to use government furnished equipment to support facility condition assessments and data collection activities due to the nature of the work being sensitive and having to connect to a restricted network, e.g. NIPR.

Q19. Reference: Atch 2, PWS sections 1.1.1. Background, 1.1.4. Tasks, 3.8.1. Place of Performance, and 3.24. Safety.

Will the inspectors be asked to access elevated areas, confined spaces, construction sites, or other locations that require specialized safety certifications or personal protective equipment?

A: No, specialized safety certifications are not needed for the inspectors to perform their duties. Refer to section 3.24. Safety, for information regarding personal protective equipment.