Attch 2. Performance Work Statement_25QA266.pdf

FA487725QA266

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Performance Work Statement for

Building Inspector Support Services

355th Civil Engineer Squadron

Review/Coordination:

Services Acquisition Lead

Quality Assurance Program Coordinator

Contracting Officer

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Performance Work Statement (PWS) for

Building Inspector Support Services

1.0. Description of Services. This Performance Work Statement (PWS) sets forth the performance requirements for the services required to provide Building Inspector Support

Services in support of the 355th Civil Engineering Squadron (355 CES) at Davis-Monthan AFB

(DMAFB), Tucson, AZ. The inspectors provided under this support services contract, hereafter, are referred to as inspector.

1.1.1. Background. The Government requires inspectors for design phase and through sustainment phase services support for projects executed by the 355 CES. Project description includes a full spectrum of program and project management support necessary to plan, design, evaluate, construct, sustain, maintain and dispose of assets pertaining to real property. Required services include a broad range of activities, including technical assistance to 355 CES, facility condition assessment and data analysis, risk management and analysis, and development of recommendations.

1.1.2. Contract Requirements. This requirement is for two (2) facility inspectors to be located at 355 CES on DMAFB, Tucson, AZ.

1.1.2.1. Contract Manager. The contractor must designate a primary Contract Manager (CM) and alternate CM who will be responsible for the supervision and performance of contractor provided services. The CM must have full authority to act for the contractor on all matters relating to the daily operation of the contract. The CM may be one of the inspector employees providing services in accordance with the contract. The contractor must designate this individual, in writing (name and phone number), to the Contracting Officer (CO) and the Government

Contracting Officer’s Representative (COR) before the contract start date. An alternate CM must be designated, and the primary CM must identify in advance when the alternate will act for the primary CM. The primary CM or alternate CM must be available by telephone during normal business hours to discuss any issues with the COR.

1.1.3. Inspector Qualifications. The contractor must provide technically competent and appropriately qualified personnel to be on-site for the period designated by this contract.

Personnel must be capable of meeting local security requirements as specified. The contractor employees assigned must have a minimum of an Associate’s Degree in Building Inspections from an accredited college or university and 5 years of field engineer experience, or a minimum of 5 years industrial facility inspection experience. Consideration will be made for training in any of the inspection categories listed herein. Accepted Associate’s Degrees in Building inspections are: Advanced Building Inspection, Electrical Inspection, Plumbing Inspection, Americans with Disabilities Act Building Requirements, Mechanical Code, and Energy

Regulations. Contractor employees may also have International Code Council (ICC) and State

Certification in place of inspection experience.

1.1.4. Tasks. The tasks detailed in PWS paragraphs 1.1.4. through 1.1.4.5. are the required

Page | 3 inspector tasks, but are not an all-inclusive list. Contractor personnel will be responsible for ancillary tasks associated with the tasks listed. Although contractor personnel will make recommendations, develop documentation or provide opinions, only Government employees will make decisions pertaining to the acceptability of work or contract interpretation on Government real property.

The inspector must provide inspection and data analysis services for several DMAFB facilities.

The inspector must aid in projects that require inspections and proper data analysis to ensure proper sustainment and maintenance. Facilities involved are used to carry out a variety of operations and/or used by several different activities.

Consistent with applicable legal requirements, this PWS requires that inspectors work with independence and autonomy to complete the tasks defined in the contract. Furthermore, the PWS requires that all official decision-making relating to the inspector’s work will be reserved to

Government employees and the inspector’s efforts will serve to conduct preliminary document preparation, make recommendations after review of data and inform the Government’s decision-making.

In performing the tasks described herein, the inspector must not make final decisions with respect to determining agency policy, approving contractual documents, determining what supplies or services are to be acquired or disposed of by the Government, or administering contracts.

1.1.4.1. Weekly Activity Report. The contractor must provide a weekly report which summarizes overall performance under this contract. The report must detail performance under each task of this PWS, addressing completed tasks and the status of ongoing tasks. For in-process tasks, the contractor must identify accomplishments for the week, identify planned accomplishments for the coming week and potential risks that might negatively impact performance and proposed mitigation plans. Weekly reports must identify current workload by tasks. Each individual task must have an individual status section with project number, title, status (i.e. in analysis/study, coordinated solution, programmed), pertinent narrative and open actions and issues. Reports must be submitted weekly before the close of business on the last working day of the week to the COR with a copy to the Contracting Officer. All deliverables must be submitted to the COR. The COR is responsible for tracking and acceptance.

1.1.4.2. Program/Project Briefings or Technical Reports. The inspector must provide advice to in-house maintenance activities, staff engineers and other requesting organizations. Provide technical evaluation reports and data reports to the COR. Conduct and/or participate and present facility condition data in meetings and briefings. The contractor must be prepared to discuss preventative maintenance, data analysis, facility inspections, and technical reports required for facility and utility systems inspections.

1.1.4.3. Data Management. The inspector must support the tracking, reporting, and updating of data in the Government systems of record, TRIRIGA/BUILDER. The inspector is responsible for the timely and accurate reporting of data associated with the task management, work plans/elements/activities, and facility inspections. The inspector must identify, prevent, or

Page | 4 resolve any backlog of asset assessments. The inspector must report data quality to the COR no less than monthly and must assist the Government in managing the data.

1.1.4.4 Inspections. The inspector must support the tracking and reporting of Facility Condition

Assessments. The inspector will use data systems (TRIRIGA and BUILDER SMS) and available as-builts (or Record Drawings) provided by the Government when assessing the facilities. The inspector must determine the overall health of the facility by incorporating shop inputs, knowledge, and formal maintenance history from data systems.

1.1.4.5. Memoranda Reporting. The inspector must develop memoranda and other documents associated with the tasks listed, provide cursory review (quality control) of incoming memoranda and taskers, and route documents for review, approval and signature. The inspector must also assist management in special projects such as research, documentation, and data analysis as required.

1.2. Prohibited Tasks

1.2.1. Personal Services and Inherently Governmental Functions Prohibitions. This contract provides for the delivery of construction phase support services defined in the following provisions of this PWS. In accordance with applicable law and regulation, the Government is strictly prohibited from entering into a contract that provides for the performance of personal services or inherently governmental functions. A prohibited personal services contract is one that involves personnel rendering services that are subject to, either by the contract’s terms or by the manner of its administration, the supervision and control usually prevailing in relationships between the Government and its employees. Prohibited inherently governmental functions are defined as activities that are so intimately related to the public interest as to mandate performance by Federal employees. This includes functions that require either the exercise of discretion in applying Federal Government authority or the making of value judgements in making decisions for the Federal Government. In the context of federal contracts, contractor employees are prohibited from performing, but are not limited to, documents defining requirements, incentive plans, and evaluation criteria.

Contractor employees must refrain from performing personal services or inherently governmental functions during the performance of this contract. This includes a duty to remain vigilant to avoid seeking out or accepting the relatively continuous Government supervision and control, that of which is typical between a supervisor and his/her supervisees. In addition, contractor employees must not exercise final decision-making authority relating to the tasks defined in the PWS and must refer matters requiring an official decision to the COR. Contractor employees must ensure that matters are referred as quickly as the circumstances warrant to avoid an unreasonable disruption of the underlying inspector’s work.

In the event any inspector perceives in an inappropriate relationship or is being asked to perform an inherently governmental function the inspector employee will notify their Contract Manager who will then notify the Contracting Officer. The Contracting Officer is the final decision authority on whether an inappropriate relationship or performance of an inherently governmental function exists and will take appropriate measures to remedy the situation.

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2.0. Services Summary

Performance Objective PWS Para Performance Threshold

1. Activity reports 1.1.4.1.

0 major errors or 2 minor errors per month.

2. Program/Project

Briefings or Technical

Reports

1.1.4.2.

0 major errors or 2 minor errors per briefing/report.

3. Data Management 1.1.4.3.

0 major errors or 2 minor errors per review.

4. Inspections 1.1.4.4.

0 major errors or 2 minor errors per review.

5. Memoranda Reporting 1.1.4.5.

0 major errors or 2 minor errors per review

• “Major errors” are defined as engineering recommendations, designs, analysis, or technical evaluation that is in direct noncompliance with accepted/published code and other technical criteria identified in Paragraph 4.0.

• “Minor errors” are defined as administrative in nature or failure to meet established service deadlines without first re-establishing a mutually agreed upon deadline between the contractor and the COR.

3.0. General Information

3.1. Work Authorization. Contractor employees must not accept instructions issued by any person employed by the Government or otherwise, that may affect the terms and conditions of the contract substantially, other than the Contracting Officer. Any work performed by contractor employees without being properly directed to do so will be done at the contractor employee’s own risk.

3.2. Confidentiality. Contractor employees must protect the confidentiality of all work accomplished under this PWS. If approached by the media or others not directly involved with the project, the inspector must refer them to the COR and the Contracting Officer. Quantity surveys and construction cost estimates must remain the sole property of the Government and must not be made available to others for any purpose. The release of information concerning quantities and costs to prospective bidders is prohibited. The contractor must comply with the

Federal Acquisition Regulation (FAR) clause 52.203-16, Preventing Personal Conflicts of

Interest.

3.3. Inspection, Acceptance, and Deficiencies. The Government will review and provide acceptance of all work delivered under this PWS. During the progress of work, all work and all

Page | 6 the inspectors engaged in the work must be subject to, and available for, inspection by the

Government. As soon as practicable after delivery of work in any installment, the Government will spot check for serious errors or an undue number of minor errors indicating mistakes or carelessness on the part of the inspector. The Government may forego a thorough inspection and return the entire deliverable for correction by the inspector. The contractor employees must correct the deficiencies and resubmit the documents or files required as soon as practical, or as directed by the COR.

3.4. Contractor Employees. The Contracting Officer reserves the right of the Government to restrict employment under the contract of any contractor employee or prospective contractor employee identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. The contactor must not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well- being or operational mission of the installation and its population.

Contractor employees must possess a valid United States driver’s license. Contractor employees must read, understand, speak, and write English fluently. Contractor employees must complete a

Tier 3 (T3) background investigation before being granted access to the local area network to perform contract work. The investigation is the Government’s responsibility.

3.5. Identification in the Government Workplace. When conversing with Government personnel during business meetings, over the telephone, or via electronic mail, the inspector must identify themselves as a contractor employee to avoid situations arising where sensitive topics might be better discussed solely between Government employees. The contractor must identify themselves on any attendance sheet or any coordination documents they may review. Electronic mail signatures must identify company affiliation. Contract employees must have the proper background check and obtain a Government issued Common Access Card for use as identification and for Government computer network access.

3.6. Transition and/or replacement. The contractor must begin performance within 30 days of contract award. The contractor must minimize the transition of on-site support and keep the

Government fully informed of status throughout the 30 day transition period to include replacement of contract personnel during the contract period of performance.

3.7. Conflict of Interest. The contractor must not employ any individual who is an employee of the United States Government if the employment of that individual would create a conflict of interest, nor must the contractor employ any person who is an employee of the Department of the

Air Force, either military or civilian, unless such person seeks and receives approval of the employment in accordance with DoDD 5500-7, Ethics and Standards of Conduct. In addition, the contractor must not employ any person who is an employee of the Department of the Air

Force if such employment would be contrary to the policies contained in AFI 64-106, Contractor

Labor Relations Activities.

The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military reservists and National Guard members are/may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform services.

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The absence of these personnel at any time must not constitute an excuse for nonperformance under this contract.

3.8. Normal Hours of Operation and Location.

3.8.1. Duty Hours. Contractor employees will typically work eight (8) hours per day and no more than forty (40) hours per week with a one-hour unpaid lunch break. Normal workdays for this facility are Monday through Friday, excluding US Federal Holidays. Normal work hours are between the hours of 7 a.m. and 5 p.m.

3.8.1. Place of Performance. Accomplishment of the efforts contained in this PWS will be primarily in building 4300, 5285 S. Fifth St, DMAFB. The inspector will primarily perform services in 355th Wing facilities on DMAFB and will also occasionally be required to travel to perform services to other 355th Wing assets located off-base, to include: Titan Missile Museum in Green Valley and the radio relay tower on Mt. Lemon.

The 355 CES provides the overall planning/programming, design and construction program management for the installation and its mission partners. Travel and telework may be authorized by the COR and CO on a situational basis as determined through coordination with the contractor’s

Contract Manager.

3.8.2. Recognized Federal Holidays. The Federal Government observes the following holidays.

(Note: If the holiday falls on a Saturday or Sunday, then the holiday will be observed as recognized by the Federal Government). The contractor will not normally be required to provide routine services on holidays, or the actual day set aside for observation.

3.8.3. Programmed Absences. The Contract Manager must notify the COR as early as possible of contractor employee programmed absences to allow for planning of service coverage.

Absences will be coordinated at least 48 hours in advance when possible. The inspector must notify the COR at least two weeks in advance, when possible, if the contractor will be absent for an entire day or more.

3.8.4. Medical and Emergency Absences. In the event a contractor employee cannot perform services due to medical reasons or an emergency, the Contract Manager must notify the COR as soon as possible. The contractor must provide an estimated return date for the contractor employee.

3.8.5. Departing Personnel. Unless there are unforeseen circumstances, the same contractor employees must remain in place during the period of performance. If unforeseen circumstances

New Year's Day Labor Day

Martin Luther King Jr's Birthday Columbus Day

Presidents Day Veterans Day

Memorial Day Thanksgiving Day

Juneteenth National Independence Day Christmas Day

Independence Day

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3.9. Restricted Area Badge. Contractor employees must display Government-issued restricted area badges (RAB) on their outer clothing above the waist and visible at all times when security/building requirements require them to do so. To obtain a RAB, contractor employees must follow established guidelines and submit the proper documents to the COR.

3.10. For Official Use Only (FOUO). The contractor shall create and maintain FOUO material in accordance with DoD Manual 5400.07, DoD Freedom of Information Act (FOIA) Program;

and Department of the Air Force Manual (DAFMAN) 17-1301, Computer Security. Safeguard all sensitive data in accordance with DoD Manual 5400.07, DoD Freedom of Information Act

(FOIA) Program.

3.11. Contractor Employee Appearance. Contractor employees must present a professional, conservative, and neat appearance. Contractor personnel must report for duty in appropriate attire befitting the work environment and having complied with socially acceptable standards of personal hygiene. While performing services, contractor employees must be neat and clean (free of visible dirt and stains), well-groomed and appropriately dressed. The contractor employee’s clothing must fit correctly to provide a professional, modest appearance, in keeping with normally accepted commercial standards of dress for the work being performed.

3.12. Communication. Contractor employees must maintain open, professional, and respectful communication with Government personnel (military and civilian) and other contractor employees. Valid complaints will be reported in writing to the Contracting Officer for action.

Valid complaints will be considered a performance failure. The contractor must resolve all substantiated complaints immediately upon notification of the complaint.

3.13. Continuation of Essential DoD Contractor Services During Crises. In accordance with

Department of Defense Federal Acquisition Regulation Supplement (DFARS), Subpart 237.76, Continuation of Essential Contractor Services, the Government has determined that contract services described in this Performance Work Statement (PWS) are not mission essential and do not require the contractor’s continued support during a crisis.

3.14. Training. The contractor must provide trained and qualified individuals to support the contract. The Government will provide additional ancillary training that cannot be obtained outside of the Government to satisfy Air Force and local requirements.

3.15. Privacy Act. The contractor must create and maintain Privacy Act data in accordance with

DAFMAN 17-302-O, Communications Security (COMSEC) Operations, AFI 33-332, Air Force

Privacy and Civil Liberties Program, and Privacy Act systems of records notice(s)

(http://www.defenselink.mil/privacy/notices/usaf). The contractor must not create or maintain a

Privacy Act system of records prior to public notice. If the contractor receives a Privacy Act request, the contractor must search for the records and provide those records to a Government official who, as the authorized official, will decide on releasing the Government records.

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3.16. Possession of Deliverables. Some of the contractor deliverables will be For Official Use

Only (FOUO) and must be delivered to the COR no later than the designated suspense date for each deliverable. The contractor must submit deliverables in the required format as provided by the COR.

3.17. Documents Distribution. Based on the security principle of “need to know,” contractor employees must provide documents only to those individuals designated by the COR and must not provide documents outside of “operational channels.”

3.18. Records/Data. The Government, for itself and such others as it deems appropriate, will have unlimited rights under this contract to all information and materials developed under this contract and furnished to the Government and documentation thereof, reports, and listings, and all other items pertaining to the work and services pursuant to this agreement including any copyright.

Unlimited rights under this contract are rights to use, duplicate, or disclose text, data, drawings, and information, in whole or in part in any manner and for any purpose whatsoever without compensation to, or approval from the contractor firm. The Government has the right to inspect the work and will have access to and the right to make copies of the above-mentioned items. All text, digital files, data, and other products generated under this contract must become the property of the Government.

3.19. Proprietary Materials. The contractor must treat all deliverables, documents, and records/data as Government proprietary information. The contractor must only use the deliverables, documents, and records/data in support of the official mission. The contractor must not share any of the deliverables, documents, and records/data, other than with those individuals designated by the COR who have a need to know. At least ten (10) days before the contract ends, the contractor must turn in all copies of Government deliverables, documents and records/data

(hard copies and electronic copies) in the contractor’s possession to the COR. The contractor must not re-create, use, or share any of the Government deliverables, documents, and records/data for any purpose after contract completion.

3.20. Materials. All materials purchased through the work/suggestions of the contractor for the use or ownership of the Federal Government, become the property of the Federal Government.

The contractor must document the transfer of any materials via their monthly activity report.

3.21. Applicable Documents. Contractor services must be provided in accordance with security rules, regulations, and directives, as well as in accordance with standard industry system security practices. The Government will provide access to all documents required for contractor performance, including Government directives, formal specifications, and other documents cited.

3.22. Section 508. All electronic and information technology procured through this contract must meet the applicable accessibility standards at 36 CFR 1194, Information and Communications

Technology Standards and Guidelines, unless an agency exception to this requirement exists. 36

CFR 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at http://www.access-board.gov/508.htm.

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3.23. Security Requirements. The work conducted on this contract will be for Official Use

Only (FOUO) with appropriate markings on all documents produced in support of this PWS. The contractor must comply with U.S. Air Force administrative, physical and technically security controls to ensure that the Government’s security requirements are met.

3.23.1. Listing of Employees. The contractor must maintain a current list of employees performing services on DMAFB. The list must include employee's name, social security number, driver’s license number and state of issue, date of birth, and country of citizenship. The contractor must submit the list to the Contracting Officer and the COR prior to the contract start date and submit an updated list when an employee's status or information changes, within 5 working days of the change. The name of any contractor employee that is terminated during the period of the contract must be reported to the Contracting Officer in writing within one workday of the employee’s termination.

3.23.2. Security Training. All contract employees must receive initial and recurring security training from the 355 CES Security Manager. Training must be conducted in accordance with

DoDM5200.01V3_AFMAN16-1404V3, “Information Security Program: Protection of

Classified Information.” and DoDM 8140.03, “Cyberspace Workforce Qualification and

Management Program”. Contractor personnel who work in Air Force controlled/restricted areas must be trained in accordance with DAFI 31-101, Base Defense Operations. Specific course title and training format will be provided.

3.23.3. Antiterrorism Awareness Training. Level I – Antiterrorism (AT) Awareness Training is available to all contractor employees. Non-Common Access Card (CAC) holders can accomplish Level 1 – AT Awareness Training at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf. Additionally, contractor employees may contact the 355 CES Antiterrorism Representative (UATR) to request Antiterrorism Awareness

Training material.

3.23.4. Reporting Requirements. Contractor personnel must immediately report to an appropriate Government authority any information or circumstances of which they are aware may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor personnel are required to review suspicious activity reporting procedures. Contact the 355 CES Unit Antiterrorism

Representative (UATR) to request Suspicious Activity Reporting training material. Contact the

Base Defense Operation Center (BDOC) to report actual suspicious activity at (520)-228-3200.

3.23.5. Incident Notification. Contractor personnel with access to a Government computer must update their AtHoc profile with current contact information to ensure receipt of incident notification. Contractor personnel without computer access should be alert for notifications from the base public address system (i.e. Giant Voice). Additional notifications can be received via the

DMAFB Facebook Page. In the event of an incident, contractor personnel should adhere to the guidance provided in the Antiterrorism Awareness Training.

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3.23.6. Pass and Identification Items. The contractor must ensure that all necessary pass and identification items required for contract performance are obtained for contractor employees and non-Government owned vehicles.

3.23.6.1. Real ID Requirement. Beginning May 7, 2025, Davis Monthan Air Force Base will require all visitors seeking base access to possess a REAL ID in accordance with the REAL ID

Act of 2005 and DoD Manual 5200.08 Vol 3, Physical Security Program: Access: to DoD

Installations.

Federal installations, including Davis-Monthan AFB, will no longer accept non-marked state-issued identification cards after May 6, 2025. As mandated by the Department of Homeland

Security (DHS), state-issued licenses and identification cards must include a REAL ID-compliant marking–star markings, “Enhanced” verbiage, etc.—indicating adherence to federal standards. Enhanced Driver’s Licenses (EDLs) issued by Washington, Michigan, Minnesota, New York and Vermont are also acceptable for federal purposes. Although most EDLs do not contain the REAL ID star marking, they meet DHS criteria for access.

To obtain a REAL ID, individuals must visit their state’s driver licensing agency website for documentation requirements. At a minimum, applicants must provide proof of full legal name, date of birth, Social Security number, two proofs of address and lawful status. States may impose additional requirements. Minors under 18 years of age are not required to present REAL ID-compliant credentials for travel or base access, but their accompanying adult must be compliant.

Individuals issued a “LIMITED-TERM” REAL ID—commonly non-citizens with documentation such as a Permanent Resident Card, visa, or employment authorization—must present the same documentation when requesting access to DMAFB.

Common REAL ID-compliant credentials include U.S. passports, permanent resident cards and other identification approved under DODM5200.08v3. Current Defense Biometric Identification System

(DBIDS) badges are not impacted by this change. However, new or replacement DBIDS badges will only be issued upon presentation of REAL ID-compliant credentials. When screening visitors for DBIDS Contractor Badges and EAL sponsorship visitation requests, it is the direct responsibility of the DoD-affiliated sponsor to verify that the personnel they are requesting badging or visitation for are REAL ID compliant.

For DBIDS contractors, Visitor Control Center badging personnel will confirm contractors’

REAL ID compliance when they come to receive their DBIDS badge. Security Forces personnel will verify visitors’ driver’s licenses and identification cards to ensure REAL ID compliance is met. Non-compliance will result in immediate denial to the installation until REAL ID compliance is met.

Security Forces entry controllers will verify REAL ID compliance of visitors when verifying their credentials with Entry Authorization Lists. Non-compliance will result in immediate denial to the installation until REAL ID compliance is met.

For more information on REAL ID compliance and requirements, visit www.dhs.gov/real-id.

For questions regarding access to Davis-Monthan AFB, contact the 355th Security Forces

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Squadron Pass and Badge Office at 520-228-3224.

3.23.7. Retrieving Identification Media. The contractor must retrieve all identification media, including vehicle passes from contractor employees that depart for any reason before the contract expires (e.g. terminated for cause, retirement, etc.) and turn them in to the issuing office. Once contractor employees are no longer employed, the contractor must notify the issuing office of the termination immediately.

3.23.8. Contractor Personnel Travel on the Installation. All contractor personnel will limit their travel on the installation only to specific areas required for performance of services, specified break and meal areas, or travel directly to and from these locations.

3.23.8.1. Traffic Laws. Contractor employees must comply with all base traffic regulations.

Contractor employees are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action. The use of seat belts is mandatory for all vehicle occupants. The use of cell phones is prohibited while driving on base, unless the phone is a handsfree cell phone.

3.23.8.2. Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

3.23.9. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor owned vehicle or privately owned vehicle while on DMAFB.

3.23.10. For Official Use Only (FOUO). The contractor must comply with DoDM 5400.07, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

3.23.11. Physical Security. Contractor employees must safeguard all Government property and controlled forms provided for contractor use. At the end of each work period, the contractor must secure all Government facilities, equipment, and materials. The contractor must establish and implement methods of ensuring all Government lock combinations are not lost, misplaced, or used by unauthorized persons. The contractor must prohibit the use of lock combinations, issued by the Government, by any persons other than the contractor’s employees. The contractor must also prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

3.23.12. Key Control. The contractor must establish and implement methods of making sure all keys/combinations issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor must not duplicate any keys issued by the

Government. The contractor must immediately report to the COR any occurrences of lost or

Page | 13 duplicated keys. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the Contracting Officer, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, the

Government must replace all locks and keys for that system, and the total cost will be deducted from the monthly payment due the contractor.

3.23.13. Controlled Unclassified Information. Controlled Unclassified Information (CUI) is unclassified information requiring safeguarding and dissemination controls, consistent with applicable law, regulation, or government-wide policy. In accordance with

DoDI5200.48_DAFI16-1403, Controlled Unclassified Information (CUI), the contractor must protect CUI, regardless of its form, always in a manner that minimizes the risk of unauthorized disclosure while allowing for access by authorized holders. Contractor personnel working with

CUI must be careful not to expose CUI to unauthorized users or others who do not have a lawful government purpose to see it. When not under continuous monitoring or physical control, the contractor will store hardcopy CUI documents in a locked desk, file cabinet, or similar means, where only authorized personnel have access. The following are examples of CUI:

• Personally Identifiable Information (PII)

• Sensitive Personally Identifiable Information (SPII)

• Proprietary Business Information (PBI)

• Unclassified Controlled Technical Information (UCTI)

• Operational or Financial Information

• Protected Health Information (PHI)

• Sensitive but Unclassified (SBU) Information

3.23.13.1. Protection of Personally Identifiable Information. Personally Identifiable

Information (PII) refers to information that can be used to distinguish or trace an individual’s identity either alone or when combined with other information that is linked or linkable to a specific individual. PII may range from common data elements such as names, addresses, dates of birth, and places of employment, to identity documents, Social Security numbers (SSN) or other Government- issued identity, precise location information, medical history, and biometrics.

Contractor personnel shall protect all PII encountered in the performance of services in accordance with Department of Defense Directive 5400.11, Department of Defense Privacy

Program, and DOD 5400.11-R, Department of Defense Privacy Program. If a PII breach results from the contractor's violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who's PII has been compromised.”

3.23.13.2. Operations Security (OPSEC). The contractor will adhere to the following minimum

OPSEC requirements.

• Contractor personnel will not discuss government operations in public or over unprotected or unencrypted communications. Official business and controlled unclassified information may only be transmitted as directed in the PWS.

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• The contractor will not post to company websites, publications, newsletters, or other media any images, data or information that reveal sensitive government operations, personnel, equipment, and/or classified or controlled unclassified information. When in doubt, company press releases related to this contract must be coordinated through the

Contracting Officer Representative (COR) or Contracting Officer, as applicable.

• Observation of events, operations, physical changes, etc. may reveal National Security information, therefore specific restrictions are required to preclude unintentional release of information to unauthorized parties. (Unauthorized disclosure and transfer of

National Security Information is punishable under 18 USC § 793.) Therefore, contractor personnel will not disclose to unauthorized third parties, post to unofficial sites (including Social Networking sites) any images, data, or information, or observed events that reveal sensitive Government operations, personnel, equipment, including, but not limited to the following.

• Tactics, techniques and procedures, production or work schedules, any visible or concealed modifications, upgrades, increases, change, or decreases in work/deployment frequency or government personnel, vehicle, aircraft movements; specialized equipment orders, deliveries, shipments, etc., The contractor will immediately report unauthorized disclosures and/or attempts to solicit this type of information by unauthorized third parties or others not affiliated with this contract to the COR or

Contracting Officer.

• Government issued badges, identification must be removed and/or concealed from plain sight when off base and must not be left in vehicles or unprotected. Badges and passes may not be duplicated, copied, or loaned to others. Lost or stolen identification badges, vehicle passes etc. will be immediately reported to the COR, Contracting

Officer, and/or installation Security Office.

• The contractor will practice OPSEC and implement countermeasures to protect critical information (CI) and other sensitive unclassified information, if applicable. Protection of CI includes the adherence to and execution of countermeasures which the contractor initiates or as provided by the COR/CO, for CI on or related to this PWS.

• Where a contract requires long-term access to on-base facilities or other Government facilities, such as embedded contractors or participates in operations, they must complete applicable training and awareness familiarization, as required by the 355 CES

OPSEC Coordinator.

• Initial training may be provided by computer-based training, live training or a combination of both.

• Completion of OPSEC training is required for contractor personnel initially within 30 days of assignment.

• The contractor is required to maintain individual training records for compliance purposes.

3.23.14. Contractor Background Investigation (BI)

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a. The contractor must comply with the U.S. Air Force administrative, physical, and technical security controls to ensure the federal Government's security requirements are met.

b. Contractors personnel who need access to the base unclassified network or physical access to the installation will require a T1 background investigation & fingerprints with favorable results. All T1 background investigations/Trusted Associate Sponsorship

System (TASS) applications for contractors will be processed by 355 CES/Security

Manager. In accordance with DoDM5220.22V2_AFMAN16-1406V2, “National

Industrial Security Program: Industrial Security Procedures for Government Activities”.

c. Contractors hired for work within the United States or its territories and possessions, and who require access to the Davis-Monthan Air Force Base owned or controlled facilities, information systems, security items, or products and/or sensitive but unclassified information must be U.S. Citizens and must live within the United States or its territories.

d. The contractor must run a preliminary criminal background check on candidates prior to being referred for Government Client. Only candidates who pass the preliminary criminal background check performed by the contractor will perform work under this PWS.

e. All contractors hired for work must pass a criminal background check, which will be performed by 355th Fighter Wing, Information Protection (IP) prior to being allowed full access to Government systems. Failure to pass a criminal background check or a thorough background investigation completed by the 355 FW/IP, is grounds for removal from working under this PWS.

f. The contractor must submit within ten (10) working days after contract award, a list containing the full name, and date of birth of these candidates who have successfully passed the preliminary background investigation (BI). Failure of any contractor personnel to pass a BI means that the contractor has failed to satisfy the requirement to provide cleared personnel.

g. The continuing failure to meet the requirement to provide cleared personnel is grounds for termination of the contract, unless cleared personnel are timely provided as replacements. The contractor must provide a qualified replacement capable of passing a

BI for any person who fails to successfully pass a BI. This policy applies to any personnel hired as replacements.

h. Completion of the investigation may be as brief as 90 days or as long as 1 year.

3.24. Safety. The contractor must comply with all local, state and federal laws and safety regulations. Compliance with Occupational Safety and Health Act (OSHA) and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor, and the Government will assume no liability or responsibility for the contractor’s compliance or noncompliance with such responsibilities. The contractor is responsible for providing contractor personnel with necessary personal protective clothing and equipment.

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3.25. Fire Prevention and Safety. Contractor employees must comply with the OSHA, Davis-

Monthan AFB Fire Protection Program, Air Force Occupational Safety, and the Fire Prevention and Health Program.

3.26. Smoking in AF Facilities. Contractors are advised that the Air Force has placed restrictions on the smoking of tobacco products in Air Force facilities. AFI 48-104, Tobacco

Free Living, outlines the procedures used by the commander to control smoking in our facilities.

Contractor employees and visitors are subject to the same restrictions as Government personnel.

Smoking is permitted only in designated smoking areas.

3.27. Illegal Substances. Illegal substance possession and/or use will not be tolerated on any military installation, including DMAFB. This includes the use, possession, distribution, or purchasing of marijuana, even if it was medically prescribed. The contractor must ensure contractor employees who have base access do not possess and/or use illegal substances. All contractors and subcontractors are required to adhere to all local, state and federal laws concerning possession and/or use of illegal substances. Contractors found to be in possession of illegal substances will be barred from the installation, and subject to arrest and prosecution by local authorities.

4.0. GOVERNMENT PROPERTY AND SERVICES

4.1. Facilities, Supplies and Services. The Government will provide office space, desk, office chair, supplies, computers, and shared use of office machines (e.g. copiers, printers, fax machines, etc.).

4.1.1. Informational Sources. The Government will provide the authority to access all information required to perform services. This includes e-mail, data and accounting systems, Internet, Microsoft office products, typically provided via the Government network (Non-Secure

Internet Protocol Router Network (NIPRNET).

The table below lists the software products the Government uses for work products produced through general-purpose office software:

File Type: Software Publisher

Portable Document Format (*.pdf) Acrobat Adobe

Hypertext transfer protocol (http) Microsoft Edge Microsoft

Word Processing (*.docx) WORD Microsoft

Spreadsheets (*.xlsx) EXCEL Microsoft

Slideshow presentations (*.pptx) POWERPOINT Microsoft

Email client (*.msg) RMS

4.2. Documentation. The Government will provide access to all documentation required to perform contractor-provided services.

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4.3. Telephone Services. The Government will provide the use of telephones for the transmission of official Government information only, including local, CONUS-wide and overseas calls through standard Government assets via Digital Switching Network (DSN) and access to Enterprise Infrastructure Solutions (EIT), for official use only. The contractor must not use Government telephones to transact personal business. The Government is not responsible for charges for collect calls accepted by contractor employees. Telephone calls are subject to the standard monitoring requirements of the Government telephone network. The use of Government phones by the contractor constitutes consent to monitoring. Contract employees are required to identify themselves as a contractor at all times while on the job, (e.g., in the workplace, when attending meetings, when answering government telephones, in emails, or when making phone calls on behalf of the government).

4.4. Government E-Mail Access. The Government will provide the contractor with Government e-mail access through the Local Area Network (LAN). The contractor must use e- mail "for official use only" and in accordance with AFI 17-130, Cybersecurity Program Management.

The contractor must not access any other e-mail system on Government computers. The contractor is advised that e-mail use is subject to monitoring.

4.5. Emergency Services. The Government will provide security forces services (call 228-4444 for emergencies only), and fire protection services (call 228-3333). There are no emergency medical services available on DMAFB; therefore, the contractor must call 228-3333 for emergency medical services.

4.6. Recycling Program. The Government will provide recycling services, and the contractor must participate in the base-recycling program.

4.7. Applicable Regulations. All products must follow DMAFB Technical Design Guidelines, as well as Technical Criteria, Standards/Specifications, General Requirements and Government

Furnished Information (Use Latest Editions Unless Otherwise Noted). This must include all applicable Building Codes, National Fire Protection Association (NFPA) Regulations, applicable

Unified Facility Criteria (UFCs) Documents, and all current and relevant Air Force Instructions

(AFIs), and Engineering Technical Letters (ETLs).