Performance Work Statement.pdf

Performance Work Statement For Traffic Control

Measures for Davis-Monthan Air Show 2025

1. Descrip on of Services

1.1. Due to the large number of vehicles transi ng the area for the 2025 Davis Monthan Air Force Base Air Show, Traffic control measures are required beyond the capability of Civil Engineering and Security Forces organic equipment.

1.2. Specific requirement is to safely transit vehicles to and from the Air Show, on and off the installa on and affected Traffic areas of the installa on. Contractor will be responsible for delivery, set-up and removal of all equipment.

1.3. The Contractor shall provide and all necessary Traffic control measures and equipment to accommodate the large volume of Traffic, including but not limited to, signage, barricades, and personnel, to facilitate implementa on of the required Traffic control plan, and shall have the capability to provide the necessary manpower and equipment to meet the demands of the project. Contractor is responsible for training, managing, and directing the Traffic Plan.

1.4. Upon receipt of award, the Contractor shall conduct a site survey of the air show venue to gather informa on necessary to develop an effec ve traffic control plan. The site survey shall include, but is not limited to, an assessment of the venue's layout, ingress and egress points, parking areas, and surrounding roadways. The survey shall also iden fy poten al traffic conges on points, pedestrian crossing areas, and other safety concerns that may impact traffic flow during the air show. The contractor shall develop and provide a comprehensive on and off base Traffic Plan for the air show on 22-23 March 2025, outlining all Traffic control measures, including but not limited to, road closures, detours, parking arrangements, manpower placement, and pedestrian Traffic management, which shall be approved by both the Government and the Department of Transporta on (DOT) at least 30 days prior to the event, and the Contractor shall obtain wri en confirma on of approval from both par es before commencing implementa on of the plan.

1.5. The Government shall provide approximately 200-300 augmentees to support Traffic control opera ons during the air show on 22-23 March 2025, and the Contractor shall be responsible for training, managing, and direc ng these augmentees in accordance with the approved Traffic control plan, ensuring they are aware of their roles and responsibili es to elec vely execute the plan during the specified event days.

1.6. The Contractor shall complete the "Special Event Permit Applica on Checklist"(A ached) and obtain all required permits from the Department of Transporta on (DOT) and other relevant authori es, ensuring compliance with all applicable regula ons and requirements, prior to the commencement of Traffic control opera ons for the air show on 22-23 March

1.7. The se2025. rvices described above will be required for 22 and 23 March 2025. Contractor shall have on-base traffic control measures set up by 20 March, 2025.

Amendment 0001 (All changes marked in red)

1.8. Security Forces and Civil Engineering are not responsible or equipped to provide any resources for the Traffic control measures.

1.9. Off Base Traffic control plan objec ve is for Craycro Gate (main gate) and Swan gate to be u lize in the most efficient method for inbound/outbound Traffic, for Davis Monthan Air Show general public spectators. N. Wilmont will be used for DoDID, and Emergency Services and shall use variable electronic Traffic signage and cones as such to mi gate non-DoDID/Emergency Services from trying to u lize this entrance. Use cones, barriers, and appropriate road signs to accomplish Traffic control going out bound from base. Sec on 1.9.1. – 1.9.4 is a descrip on of required Traffic control need. The contractor may interrupt in a manner to create a most efficient Traffic control plan.

1.9.1. a. Turn E. Ajo Way going East into two lanes, one lane going East, second lane turning south on to S. Alvernon Way.

b. Turn S. Alvernon Way going north bound into three lanes, two lanes going West on E. Ajo Way and one lane going East on E, Ajo Way.

c. Block all lanes at the northeast corner of E. Ajo Way.

1.9.2. a. Turn East bound Avia on Hwy into one lane before the overpass of S. Alvernon Way.

1.9.3. Turn all lanes (in and out bound) of Swan Gate go to North for exi ng the installa on

a. Lane 3 and lane 4 leaving Swan Gate go north bound, pass the intersec on of E.

Golf Links RD and S. Swan RD

b. Block o the East lanes of E. Golf Links RD.

c. Turn lane 1 and lane 2 to turn West on E. Golf Links RD.

d. Block o south lanes of Swan Rd at the intersec on.

1.9.4 Turn all (in and out bound) of Main Gate (Craycro Rd) on S. Craycro Rd to go North for exi ng the installa on.

a. Lane 1 and 2 go north bound through the intersec on of E. Golf Links and S. Craycro

RD.

b. Lane 3 and lane 4 to turn East bound on E. Golf Links RD.

c. Block all lanes west bound at the at the intersec on of E. Golf Links RD. and S.

Craycro . Block all lanes going west bound from east from the intersec on of E. Golf Links RD and S. Craycro .

d. Reduce one lane going south bound on S. Craycro Rd, through E. 29th St, E. 30th St, and E. 32nd St.

e. (Located at the Craycro Rd Gate) the contractor shall ensure the right-most lane is maintained as a clear and unobstructed route, reserved exclusively for emergency vehicles to exit the installa on at all mes.

f. Block all west bound lanes on E. Golf Links a er S. Sahuara Ave.

g. Block S. Sahuara Ave Traffic from entering E. Golf Links.

h. Block S. Rook Ave Traffic from entering E. Golf Links.

i. Block West bound Traffic at the intersec on of E. Golf Links and S. Wilmot Rd.

j. Block S. Wilmot heading south west bound turning lane

k. Block S. Wilmot heading north west bound turning lane

l. Have west bound E. Golf Links to turn north or south on S. Wilmot Rd.

2. Logis cs Plan Requirements

2.1. Contractor shall be able to meet all requirements listed in the Special Events

Applica on Checklist (see a achment 1)

2.2. The contractor will provide equipment, services, manpower, Traffic control plan and items requested to execute the requirements listed above. (see a achment 2 for items)

2.3. Service provider will provide an es mate price to execute the proposed plan.

2.4. In bound Traffic plan descrip on (sec on 1.9 to 1.9.4) hours are from 0800 to 1100.

The inbound Traffic plan must in place no later than 0800.

2.5. Reverse in bound Traffic plan to outbound Traffic plan descrip on (sec on 1.9 to 1.9.9) from 1400 to 1800. The out bound Traffic plan must be in place no later than 1400, 22 March 2025.

3. General Informa on

3.1. Traffic Laws. The contractor and employees shall comply with DMAFB Traffic regula ons. Contractor employees are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installa on may suer loss of base driving privileges and debarment from the base. The use of cell phones is prohibited while driving on DMAFB, unless the phone is hands free. Seatbelt use in mandatory for all vehicle occupants.

3.2. Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges and debarment from the base.

3.3. Weapons, Firearms, and Ammuni on. Contractor employees are prohibited from possessing weapons, firearms, or ammuni on, on themselves or within their contractor-owned vehicle or privately owned vehicle while on DMAFB.

1.10. On-Base Traffic Plan Flow Management:

a. In addition to the off-base traffic control measures, the Contractor shall develop, implement and manage a comprehensive on-base traffic plan. This plan will incorporate trained augmentees to efficiently funnel and direct vehicle traffic from designated entry control points to the designated parking lots allocated for the air show, as outlined in the provided Parking Lot Map (Attachment 3). The Contractor will be responsible for training augmentees on traffic flow procedures and directing them to designated areas, utilizing entry control points in conjunction with the off-base traffic control plan. This plan should clearly delineate traffic flow patterns, utilize appropriate signage and personnel to direct vehicles, and ensure smooth and timely access to parking areas while minimizing congestion.

3.4. Repor ng Requirements. Contractor personnel shall immediately report to an appropriate Government authority any informa on or circumstances of which they aware may pose a threat to the security of Department of Defense personnel, contractor employees, resources, and classified or unclassified defense informa on.

3.5. For Official Use Only (FOUO). The contractor shall comply with DoD 54007-R, Chapter 4, DoD Freedom of Informa on ACT (FOIA) Program requirements. This regula on sets policy and procedures for disclosure of records to the public for marking, handling, transmi ng, and safeguarding FOUO material.

3.6. Safety Requirements and Reports. The contractor shall perform work in a safe manner as required by Occupa onal Safety and Health Act (OSHA) Safety and Health Requirements. The contractor shall provide a verbal report to the Contrac ng Officer as soon as possible of each occurrence of damage to Government property or an accident resul ng in death, injury, occupa onal disease, or adverse environmental impact. The contractor shall also provide a completed copy of required Accident Inves ga on Reports to the Contrac ng Oice within five calendar days of each occurrence.

List of A achments:

1. Special Event Permit Applica on Checklist

2. Satellite Images of O-Base Roads Requiring Traffic

Control

3. On Base Parking Lot Maps

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