PWS_JICC_Furniture_Removal_Install_16_SEP_2019.pdf

Performance Work Statement for

Furniture Removal and Installation Services

1.0. Description of Services. The contractor shall provide all supplies, materials, tools, equipment, parts, transportation, personnel, labor, supervision, and management to perform removal of existing furniture and installation of new contractor-provided furniture, in support of on Davis-Monthan AFB, AZ (DMAFB).

1.1. Furniture Removal and Disposal. The contractor shall dismantle and remove the office furniture consoles to the designated Government recycling location upon contract award.

1.2. Power and Communication Links. The contractor shall verify all power and communication links for new consoles and layout. The contractor shall run new power cables, to include installation of new floor junction boxes, if needed. If new floor junction boxes are installed the contractor shall remove all old junction boxes to point of origin.

The estimated power required is designated for 3 computers, 4 monitors, 3 Kernal-based Virutal Machines (KVM's), 1 tablet (Radio Sys), 1 Secure Terminal Equipment (STE), and 1 Voice over Secure Internet Protocol (VoSIP); some consoles will have 1 extra computer.

The contractor shall allow for 2 spare power outlets. The contractor shall install new communication (ethernet, computer and fiber optic) cables and Kernal-based Virtual Machine’s (KVM's) and install/order new servers, if required, and install all wiring/cabling inside furniture.

The contractor shall ensure only 1 keyboard and 1 mouse per Ops workstation.

1.3. Furniture Installation. The contractor shall provide and install the new command consoles and office storage space; specifically, filing cabinet and/or drawers that accompany the new command consoles.

1.4. General Information

1.4.1. Contract Manager. The contractor shall designate a Project Manager (PM) who will be responsible for contract performance and quality. The Contract Manager’s name and phone number shall be submitted to the Contracting Officer in writing upon contract award.

The Contract Manager shall be available by telephone during normal business hours. The contract manager may be a contractor employee performing the services.

1.4.2. Project Schedule. Upon contract award, the contractor shall submit a project schedule to the Contracting Officer containing the strategy and milestones for completing the furniture removal and installation.

1.4.3. Equipment Delivery. Limited storage and staging space will be available during equipment installation and must be coordinated and approved in advance with the point of contact (POC). The Government will not accept drop shipments nor furnish storage and staging space without advance coordination and approval by the Government POC.

1.4.4. Contractor Employee Qualifications. All work shall be completed by manufacturer‐certified installation personnel that are U.S. citizens.

1.4.5. Equipment Condition. The newly installed equipment shall have the aesthetic cleanliness of the removed system (cable and wire management). All cables/wires shall be labeled and managed. All codes, passwords and technical information will become property of the Government and will be provided at no extra charge at the completion of the project.

1.4.6. System Testing. Upon completion of the project, the contractor shall perform a test of the equipment, in the presence of the Government POC, to ensure that all wiring/cabling inside furniture is functioning properly.

1.4.7. Operations and Maintenance Manuals. The contractor shall provide at least 2 copies of all manuals to the Government POC for all newly installed furniture and power and communication links.

1.4.8. System/Network Diagrams. The contractor shall provide the Government POC with a set of system/network diagrams for installed equipment. The drawings must completely identify all equipment installed, modifications to existing conditions, and depict the entire integration of the system installed.

1.4.9. Warranty. The contractor shall provide warranty documentation for all furniture, materials, wiring/cabling provided and installed, as part of this contract.

1.4.10. 612 AOC Point of Contact (POC). A Government POC will be designated, upon award, whose responsibilities will include, but are not limited to, the following:

1.4.10.1. Monitoring Delivery and Installation. Maintaining liaison and direct communications with the contractor during delivery and installation: written communications and documentation shall be furnished to the Contracting Officer.

Record and report to the Contracting Officer incidents of faulty or non‐conforming work, delays, or problems.

1.4.10.2. POC Restrictions. The Government POC is not authorized to award, agree to, or sign any contract, contract modification or in any other way obligate the payment of money by the Government. The Government POC shall not take any action which may affect contract or delivery order schedules, funds or scope.

All contractual agreements, commitments or modifications—which involve, price, quantity, quality, delivery schedules or other terms and conditions of the contract—shall be made by the Contacting Officer.

1.4.11. Work Hours. The contractor shall perform services between the hours of 7:30 a.m. to 4:30 p.m., Monday through Friday, excluding all Federal Holidays. Work outside of these duty hours will require prior coordination and approval .

1.4.11.1. Federal Holidays. The following federal holidays are observed at Davis- Monthan AFB. The contractor shall not perform services on federal holidays, or the day set-aside for observance or designated DMAFB Family days.

New Year’s Day Labor Day Martin Luther King’s Birthday Columbus Day Presidents’ Day Veterans’ Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.12. Security Requirements

1.4.12.1. Antiterrorism/Operations Security/Information Protection Requirements

1.4.12.2. Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Government POC. The contractor shall also provide all information required for background checks, to meet installation access requirements, which will be accomplished by the local installation’s Security Forces, Director of Emergency Services, or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy.

Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.12.3. Contractors that do not require Common Access Card (CAC) issuance, but require access to a DoD Facility and/or Installation, and all associated sub‐contractor employees, shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC‐III) and Terrorist Screening Database (TSDB) (AFI 31‐101 and AFI 10‐245), applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by government representative); or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.12.4. The contractor shall provide the information requested on the "Consent for Background Check" form for each employee accessing the installation. In reference to the objective intent of the Government and contractor, is implied that, any and all parties agree to a Criminal History Background Check once entered into any contract/task order. Any documents that are provided and found fraudulent, to include, but not limited to, driver’s licenses, contracting licenses, etc., will result in an arrest and potential termination of contract.

1.4.12.5. There will be areas on base which will require additional security measures. In these areas cellular telephones, pagers, two‐way radios, disguised USB devices or other portable wireless/personal electronic devices (laptops, iPod, iPad, etc.) are not allowed. Any contractor employee in possession of a camera phone within Air Force CLASSFIIED areas or exiting these CLASSIFIED areas will have the camera phone confiscated and delivered to Security Forces for disposition. These areas will be identified upon the initiation of the project.

1.4.12.6. Restricted Area Escorts. The worksite is located in a restricted area and contractor personnel will require a Government escort at all times while in the restricted area. The Government POC shall coordinate site entry and make arrangements for Government escorts.

Under no circumstances will contractor personnel be present at the worksite without a Government escort.

1.4.12.7. Worksite Evacuation. There may be occasions, due to Air Force mission requirements, when the contractor must discontinue work and vacate the worksite. If this is the case, contractor employees shall promptly vacate the worksite and the building.

Government personnel will inform the contractor when they may resume work.

1.4.12.8. Reporting Requirements. Contractor personnel shall immediately report to an appropriate Government authority any information or circumstances of which they are aware may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor personnel are required to review suspicious activity reporting procedures. Contact the Government sponsoring agency’s Unit Antiterrorism Representative (UATR) to request Suspicious Activity Reporting training material. Contact the Base Defense Operation Center (BDOC) to report actual suspicious activity at 520-228-3200.

1.4.12.9. Incident Notification. Contractor personnel that may need access to a government computer shall update their AtHoc profile with current contact information to ensure receipt of incident notification. Contractor personnel without computer access should be alert for notifications from the base public address system (i.e. Giant Voice). Additional notifications can be received via the Davis Monthan AFB Facebook Page. In the event of an incident, contractor personnel should adhere to the guidance provided in the Antiterrorism Awareness Training.

1.4.12.10. Pass and Identification Items. The contractor shall ensure that all necessary pass and identification items required for contract performance are obtained for contractor employees and non-Government owned vehicles.

1.4.12.11. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from contractor employees that depart for any reason before the contract expires (e.g. terminated for cause, retirement, etc.), and turn them in to the issuing office. Once contractor employees are no longer employed, the contractor shall immediately notify the issuing office of the termination.

1.4.12.12. Traffic Laws. Contractor employees shall comply with all base traffic regulations.

Contractor employees are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action. The use of seat belts is mandatory for all vehicle occupants. The use of cell phones is prohibited while driving on base, unless the phone is a hands-free cell phone.

1.4.12.13. Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

1.4.12.14. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor owned vehicle or privately owned vehicle while on Davis-Monthan AFB.

1.4.12.15. For Official Use Only (FOUO) Material. If the contractor determines that unauthorized personnel have access to For Official Use Only (FOUO) material, such as the Base map or CVC access, the contractor Site Manager will immediately notify the Contracting Officer and cooperate fully with any investigation. The contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program. This regulation establishes policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

1.4.12.16. Main Base Access. Current security access restrictions require all contractor vehicles to enter through the Swan Gate only. Contractor vehicles may be subject to search prior to gaining base entry. The contractor should plan and allow for 30 minute (average) delays as a result of increased and changing security procedures.

1.4.12.17. Contractor Travel on the Installation. Contractor employees shall not loiter in any working area before or after performing services. All contractor employees shall limit their travel on the installation only to the specific areas required for performance of services or in travel directly to and from these locations. Upon completion of contract work, contractor employees shall promptly depart the installation.

1.4.13. Safety. Accident/Incident Reporting and Investigation. The contractor shall record and report all available facts relating to each instance of injury to either contractor or Government personnel to the Base Safety Office unless otherwise stated. The contractor shall secure the scene of any accident and wreckage until released by the accident investigative authority through the Base Safety Office. If the Government elects to conduct an investigation of the incident, the contractor shall cooperate fully and assist Government personnel until completion of the investigation.

1.4.14. Clean‐Up and Disposal of Debris and Materials. The contractor shall clean up the work area and ensure that all trash and debris resulting from the operations are removed from the work area. Disposal of debris shall be made at the contractor’s expense and shall be delivered to a State approved disposal site located off Base.

1.4.15. Permits. The contractor shall coordinate and secure all necessary permits required.

1.4.16. Coordination with Government Activities. If it becomes necessary for the contractor to interrupt work activities in buildings and/or areas for work purposes, permission to do so shall be requested in writing to the POC no less than two (2) working days prior to commencing work on the planned interruption.

2.0. Government Provided Services

2.1. Utilities. A source of electricity will be available for the contractor’s use.

2.2. Emergency Services. The Government will provide security forces services (call 228-4444, for emergencies only), and fire protection services (call 228-3333). There are no emergency medical services available on Davis-Monthan AFB, therefore the contractor must dial 911 for emergency medical services.

3.0. APPENDIX

3.1. Appendix 1 –Console Furniture Specification

3.1.1. The JICC and CTP Areas of the require (27) fixed height console positions and all associated design, project management and installation services for completion of project.

The differences between JICC, JICC MX, CTP and AOC console types are outlined below.

3.1.2. The position quantity and outline shall be as follows:

JICC Consoles

(11) Total ((3) at 5’W and (8) at 4’W)

(4) 21” 4x3 Flat Panel Monitors

(1) AValue RITY102 touch screen radio tablet

(1) KVM Switch (+/- 10”D x 17”W x 2”H)

(1) Mouse & Keyboard

(3) Phones (STE, VIPER and VOISP), of the (3), (2) classified, (1) unclassified NIPR PC – Midtower – Unclassified SIPR PC – Midtower – Classified JICC Systems PC (2) – Small Form Factor – Classified

JICC MX Console

(1) at 6’W

(4) 21” 4x3 Flat Panel Monitors

(1) AValue RITY102 touch screen radio tablet

(1) KVM Switch (+/- 10”D x 17”W x 2”H)

(1) Mouse & Keyboard

(3) Phones (STE, VIPER and VOISP), of the (3), (2) classified, (1) unclassified NIPR 1 PC – Midtower – Unclassified NIPR 2 PC – Small Form Factor – Unclassified FAA PC – Midtower – Unclassified SIPR 1 PC – Midtower – Classified SIPR 2 PC – Small Form Factor – Classified

CTP Consoles

(8) Total ((2) at 5’W and (6) at 4’W)

(4) 21” 4x3 Flat Panel Monitors

(1) AValue RITY102 touch screen radio tablet

(1) KVM Switch (+/- 10”D x 17”W x 2”H)

(1) Mouse & Keyboard

(3) Phones (STE, VIPER and VOISP), of the (3), (2) classified, (1) unclassified NIPR PC – Midtower – Unclassified AMOSS PC – Small Form Factor – Unclassified ETMS PC – Midtower – Unclassified

AOC Consoles

(7) Total ((2) at 5’W, (5) at 4’W

(2) 21” 4x3 Flat Panel Monitors

(1) AValue RITY102 touch screen radio tablet

(1) KVM Switch (+/- 10”D x 17”W x 2”H)

(1) Mouse & Keyboard

(3) Phones (STE, VIPER and VOISP), of the (3), (2) classified, (1) unclassified NIPR PC – Midtower – Unclassified

3.2 All technology shall be fully integrated and enclosed into the console furniture solution. At every console position there shall be perforated steel construction PC cabinets, providing, at a minimum, the capacity to enclose and properly separate the PCs stated above for JICC, JICC MX, CTP and AOC consoles types. There shall be no exposed equipment or cables. The proposed design must accommodate all equipment while maintaining TEMPEST Black/Red separation requirements of 18” clear space between classified and unclassified equipment.