Attachment_1-_Performance_Work_Statement.pdf

Performance Work Statement for

Chemical Fire Suppression Systems Maintenance and Repair Services

1.0. Description of Services. The contractor shall furnish all labor, parts, tools, materials, equipment, transportation, personnel, management, and supervision necessary to inspect, maintain, and repair Dry Chemical and Wet Chemical fire suppression systems listed in Appendix 1 of this Performance Work Statement (PWS), at Davis-Monthan AFB (DMAFB), AZ.

1.1. Coordination of Work. The contractor shall contact the 355th Civil Engineer Squadron Quality Assurance Personnel (QAP) within one week after contract award to receive the bi-annual service schedule. The buildings with wet chemical and dry chemical fire suppression systems are in use and normal operations cannot be interrupted. Services shall be scheduled (days, nights, and weekends) by the Government, and the contractor shall accomplish work without interrupting normal operations at the work sites. The DMAFB Fire Prevention Office will provide technical advice, coordination with fire and alarms personnel, and inspections of alarmed facilities for the contractor’s work to insure system inspection and maintenance compliance. The contractor shall contact the QAP after all locations are completed.

1.2. Initial Status Review. The contractor, Fire Prevention Office, and QAP shall conduct a joint review of current inspection, test, and maintenance status of all wet-chemical, dry-chemical and CO2 fire suppression systems to be serviced upon contract award. A fire inspector will accompany the contractor during the initial review to provide any technical information if needed on history of suppression systems.

1.3. Inspections. The contractor shall inspect installed fire suppression systems in accordance with applicable National Fire Protection Association (NFPA) Standards, Unified Facilities Criteria (UFC) 3-601-02, Table 2-18 and 2-19, and manufacturer’s instructions. Minor discrepancies, parts or impairments to the installed fire suppression systems discovered during scheduled inspections, (i.e. fusible link replacement, battery replacement, cable or nozzle (movable) adjustments, missing nozzle metal caps, pin pull ring tamper glass rods), shall be corrected or replaced by the contractor on the spot at no additional cost to the Government. The contractor shall provide the QAP a list of items that cannot be repaired on the spot and provide an estimate for the deficiency within 14 calendar days after discovery of the deficiency.

Deficiencies (i.e. hydrostatic testing of cylinders, cylinder replacement, or repairs not considered minor) must be approved by the Contracting Officer in writing prior to the contractor taking corrective action.

1.4. System Testing. The contractor shall perform functional operation tests on all facets of installed fire suppression systems, in accordance with applicable NFPA Standard 17 and 17A, UFC 3-601-02 Table 2-18 and 2-19, and manufacturer’s instructions. Testing shall include the activation of facility alarms by manual pull station and simulated fusible link release, ensuring gas/electrical shut off valves are operational, and restoring all components (i.e. alarm system, electricity, gas service and pilot lighting) to normal operational status. Prior to testing each system, the contractor shall notify QAP of the day and time of testing at least 10 days in advance, so QAP can notify the appropriate facility managers and the Fire Alarm Communications Center (FACC) prior to any system testing.

1.5. Contractor Reports. The contractor shall provide a report to QAP on each installed fire suppression system listed in PWS Appendix 1. Each report shall include the inspection date, facility number, maintenance work, testing results, discrepancies, system impairments, and recommendations. Reports shall conform to National Fire Protection Association (NFPA) standards 17 Dry Chemical Systems and 17A Wet Chemical Systems and be submitted to the QAP within 14 calendar days after all inspections have been accomplished.

1.6. Routine Repairs. Routine repairs are hereby defined as any repair outside the normal bi-annual maintenance and/or emergency repairs. The contractor shall make recommendations, and provide quotes for routine services to repair/restore installed fire suppression systems as determined necessary by the government to an operational state. Routine repairs will not be priced on this contract. Quotes shall be broken out by labor and parts and provided to either the CO and/or QAP within 14 days after deficiencies are identified. Approved Quotes will be paid via Government Purchase Card (GPC).

1.7. Emergency Response & Repairs. Emergency response is defined as any condition that requires immediate action to eliminate life or serious injury hazards to personnel, prevent loss of or damage to Government property, or to restore essential services. Emergency response & repairs will not be priced on this contract. Emergency response and repair quotes shall be broken out by labor and parts and provided to either the CO and/or QAP within 24 hours of identified deficiencies. Approved Quotes will be paid via Government Purchase Card (GPC).

The contractor shall provide emergency services within 8 hours after notification by CO or QAP to render safe the fire suppression systems as identified by the CO or QAP.

1.8. Contractor Disabled Systems. When the contractor is required to disable a suppression system for maintenance, the contractor must coordinate with the Fire Prevention Office or QAP before rendering any system inoperative. If the system is accidently discharged or rendered inoperable by the contractor, the contractor shall inform the Fire Prevention Office or QAP immediately and will also provide earliest possible repair date and repair to the system at no additional cost to the Government.

1.9. Parts. Industry standard items (i.e. fusible link replacement, battery replacement, missing nozzle metal caps, adjustments to wires/cables/movable nozzles, pin pull ring tamper glass rods), shall be provided by the contractor at no additional cost to the Government. Purchase of major parts must be approved in writing by the CO prior to the contractor taking corrective action. The contractor shall be required to submit a price list for common parts. Price lists will not be evaluated as part of the Total Evaluated Price. The price list must be valid for one year and shall be updated and re-approved by the CO for each subsequent option year. All parts purchased on or off the price list shall be invoiced separately, and will be paid by Government Purchase Card (GPC).

1.10. Contractor Technicians or Sub-Contractors. The suppression technician(s) performing the work must be trained with at least two years’ experience inspecting and maintaining chemical fire suppression systems. Employees performing electrical work on Davis-Monthan must have current license as required by local and state regulations.

1.2. General Information

1.2.1. Hours of Operation. The contractor shall perform maintenance and repair services per pre-agreed and approved time/days and be available (by phone, pager, cell phone, text message or fax) during the Government Program Office’s hours of 7:00 a.m. to 3:30 p.m., Monday through Friday, and for after-hours response for emergency calls. If the contractor’s work schedule conflicts with an Air Force mission requirement, the contractor will be notified by the CO or QAP and work will be rescheduled.

1.2.1.1. Gate Hours. The hours and seasonal periods of operation for Davis-Monthan AFB gates are subject to minor modifications. The Government will notify the contractor in advance, of any changes to the hours and seasonal periods of the gates. The normal hours of gate operations are as follows.

a. Swan Gate/ Inspections: Monday through Friday, 5:00 a.m. – 6:00 p.m.

b. Wilmot Gate North: Monday through Friday, 5:00 a.m. – 6:00 p.m.

c. Craycroft Gate: 24 Hours a day, 7 days a week.

d. 309 AMARG: Only accessible Monday through Friday, 5:30 a.m. – 4:30 p.m.

through the base at Picacho & Wilmot Roads. Closed all weekends/holidays.

1.2.2. Recognized Federal Holidays. The contractor is not required to perform routine services on the following federal holidays, or the day set aside for observance, but there may be federal holidays when the contractor is required to perform services, in emergency situations or to support specific mission needs.

New Year’s Day Labor Day Martin Luther King Jr’s Birthday Columbus Day Presidents Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.2.2.1. If a federal holiday falls on a Saturday, the preceding Friday will be observed. If a federal holiday falls on Sunday, the following Monday will be observed. If a federal holiday falls on a scheduled service day, the contractor will be responsible for rescheduling services for the first day after the holiday observance. The QAP will provide adequate notification, when possible, when work is required during a federal holiday.

1.2.2.2. Other Base Closures. Work scheduled but not accomplished because of base closure due to exercises or real-world events will be accomplished as soon as possible after base reopening.

1.2.3. Continuation of Essential DoD Contractor Services During a Crisis. In accordance with Department of Defense Federal Acquisition Regulation Supplement (DFARS), Subpart 237.76, Continuation of Essential Contractor Services, the Government has determined that contract services described in this PWS are not mission essential and do not require the contractor’s continued support during a crisis.

1.2.4. Contractor Personnel

1.2.4.1. Contract Manager. The contractor shall designate a primary, and at least one alternate, contract manager, who is responsible for contractor-performed services. The company shall be available twenty-four (24) hours a day, seven (7) days a week by telephone, for service calls and/or discussion of systems maintenance or repair issues with the QAP. The contractor shall designate these individuals and submit their names and phone numbers in writing, to the CO and QAP upon contract award.

1.2.4.2. Personnel. Contractor personnel shall present a neat appearance and shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

1.2.4.3. Employee Restrictions. The government is authorized to restrict employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

1.2.4.4. The Contracting Officer reserves the right of the Government to restrict the employment under the contract of any contractor employee or prospective contractor employee identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

1.2.4.5. Military Members. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military reservists and National Guard members are may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform services. The absence of these personnel at any time shall not constitute an excuse for nonperformance under this contract.

1.2.5. Safety. The contractor shall comply with all local, state and federal laws and safety regulations. Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the contractor’s obligation, and the Government will assume no liability or responsibility for the contractor’s compliance or non-compliance with such responsibilities. The contractor is responsible for providing contractor employees with all necessary/required personal protective clothing and equipment.

1.2.5.1. Safety Report. The contractor shall provide a verbal report to the CO and QAP as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. The contractor shall provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

1.2.5.2. Fire Prevention and Safety. Contractor employees shall comply with the Occupational Safety and Health Act (OSHA), DMAFB Fire Protection Program, Air Force Occupational Safety, and the Fire Prevention and Health Program.

1.2.5.3. Work Areas. The contractor shall, at all times, keep work areas free from accumulations of waste material, rubbish, tools, equipment, and materials. Upon completion of the job or when away from the work site, the contractor shall leave the work area and premises in a clean, neat, safe and workmanlike condition. The contractor may use Government designated waste receptacles for any non-hazardous materials. The contractor shall remove any hazardous materials from the installation and appropriately dispose of it.

1.2.5.4. Smoking in AF Facilities. Contractors are advised that the AF has placed restrictions on the smoking of tobacco products in Air Force facilities. AFI 40-102, Tobacco Use in the Air Force, outlines the procedures used by the commander to control smoking in our facilities.

Contractor employees and visitors are subject to the same restrictions as Government personnel. Smoking is permitted only in designated smoking areas.

1.2.6. Security Requirements

1.2.6.1. Listing of Employees. The contractor shall maintain a current listing of employees performing services on DMAFB. The list shall include employee's name, social security number, driver’s license number and state of issue, date of birth, and country of citizenship.

Foremen, supervisors, and superintendents must be identified on the list of employees. The contractor shall submit the list to the CO and QAP, prior to the contract start date, and submit an updated list when an employee's status or information changes, within 5 working days of the change. The name of any contractor employee that is terminated during the period of the contract must be reported to the Contracting Officer in writing within one workday of the employee’s termination.

1.2.6.2. Antiterrorism Awareness Training. Level I – Antiterrorism (AT) Awareness Training is available to all contractor employees. Non-Common Access Card (CAC) holders can accomplish Level 1 - AT Awareness Training at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf. Additionally, contractor employees may contact the Government sponsoring agency’s Unit Antiterrorism Representative (UATR) to request Antiterrorism Awareness Training material.

1.2.6.3. Physical Security. The contractor is responsible for safeguarding all Government property provided for contractor use. Areas controlled by contractor employees shall comply with base Operations Plans/instructions for THREATCON procedures, Random Antiterrorism Measures (RAMS) and local search/identification requirements. The contractor shall safeguard all Government property, including controlled forms, provided for contractor use. At the end of each work shift, the contractor shall secure all Government facilities, equipment, and materials.

1.2.6.4. Reporting Requirements. Contractor personnel shall immediately report to an appropriate Government authority any information or circumstances of which they are aware may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor personnel are required to review suspicious activity reporting procedures. Contact the Government sponsoring agency’s Unit Antiterrorism Representative (UATR) to request Suspicious Activity Reporting training material. Contact the Base Defense Operation Center (BDOC) to report actual suspicious activity at 520-228-3200.

1.2.6.5. Incident Notification. Contractor personnel with access to a government computer shall update their AtHoc profile with current contact information to ensure receipt of incident notification. Contractor personnel without computer access should be alert for notifications from the base public address system (i.e. Giant Voice). Additional notifications can be received via the Davis Monthan AFB Facebook Page. In the event of an incident, contractor personnel should adhere to the guidance provided in the Antiterrorism Awareness Training.

1.2.6.6. Pass and Identification Items. The contractor shall ensure that all necessary pass and identification items required for contract performance are obtained for contractor employees and non-Government owned vehicles.

1.2.6.7. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from contractor employees that depart for any reason before the contract expires (e.g. terminated for cause, retirement, etc.) and turn them in to the issuing office. Once contractor employees are no longer employed, the contractor shall notify the issuing office of the termination immediately.

1.2.6.8. Traffic Laws. Contractor employees shall comply with all base traffic regulations.

Contractor employees are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action. The use of seat belts is mandatory for all vehicle occupants. The use of cell phones is prohibited while driving on base, unless the phone is a hands-free cell phone.

1.2.6.9. Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

1.2.6.10. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor owned vehicle or privately owned vehicle while on Davis-Monthan AFB.

1.2.6.11. For Official Use Only (FOUO) Material. If the contractor determines that unauthorized personnel have access to For Official Use Only (FOUO) material, such as the Base map or CVC access, the contractor Site Manager will immediately notify the Contracting Officer and cooperate fully with any investigation. The contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program. This regulation establishes policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

1.2.6.12. Main Base Access. Current security access restrictions require all contractor vehicles to enter through the Swan Gate only. Contractor vehicles may be subject to search prior to gaining base entry, follow posted signs for the que. The Contractor should plan and allow for 60 minute (average) delays as a result of increased and ever-changing security procedures.

1.2.6.13. Contractor Travel on the Installation. Contractor employees shall not loiter in any working area before or after performing services. All contractor employees shall limit their travel on the installation only to the specific areas required for performance of services or in travel directly to and from these locations. Upon completion of contract work, contractor employees shall promptly depart the installation.

1.2.7. Environmental Protection Compliance

1.2.7.1. Adherence to the DMAFB Contractor Environmental Guide. Adherence to environmental guide is mandatory and will help increase the contractor’s awareness of the installation’s Environmental Management System (EMS) and environmental regulatory requirements that impact DMAFB. The guide covers the significant environmental aspects and impacts that contractors often influence at DMAFB. A list of these aspects can be found in Appendix F, Environmental Management System (EMS) Most Significant Environmental Aspects Awareness Form, of the guide. Upon contract award, the contractor shall complete Appendix F and submit it to the Contracting Officer. The environmental guide will be provided by the Contracting Officer.

1.2.7.2. Environmental Management System (EMS) Awareness Training. The contractor shall comply with the DMAFB Contractor Environmental Guide in completing the required EMS Awareness Training prior to start of work. The training is a requirement for project managers, on-site managers/supervisors, and contractor personnel who have a direct influence on the significant aspects identified in Appendix F of the guide. Training registration and login instructions can be found in Appendix E, EMS Awareness Level Training Login and Registration Instructions, of the Contractor Environmental Guide. The contractor shall submit a completed copy of the training certificate along with Appendix F to the Contracting Officer upon contract award to document completion of training

1.2.7.3. Environmental Laws and Regulations. The contractor shall comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations/requirements change during the term of the contract, the contractor shall comply with such law/regulation as changed. The contractor is responsible for any penalties, fines, etc. resulting from violations.

The contractor shall immediately notify the QAP when violations occur, and cooperate fully with fire department personnel and Government investigators.

1.2.7.4. Environmental Permits. Contractors shall comply with all regulatory requirements to include permits if applicable. Pima County Department of Environmental Quality (PDEQ) and Arizona Department of Environmental Quality (ADEQ) require permits for asbestos removal or demolition as well as projects that require earth-moving or soil disturbance. These requirements may include storm protections. The contractor shall treat areas subject to dust producing activities with liquid palliatives which will not harm regrowth of vegetation, or other methods of dust control. The contractor shall also ensure methods to protect native plants, birds and wildlife are included in projects where required. All permit costs shall be considered as having been included as a factor in the contractor's bid price.

1.2.7.5. Hazardous Materials/Waste. The contractor shall be responsible for the proper management of both hazardous and non-hazardous waste. The contractor shall segregate hazardous or regulated materials and non-hazardous or non-regulated materials and handle, transport, store, and dispose of those materials, in accordance with the Resource Conservation and Recovery Act, all applicable federal, state, and local statutes and regulations, and in accordance with Appendix C, Hazardous, PCB, and Universal Waste: Proper Management and Disposal, of the Contractor Environmental Guide. The contractor shall coordinate all hazardous shipments with the 355 Civil Engineer Squadron Hazardous Waste Program Manager (355 CES/CEIE) at 228-4840.

1.2.7.6. Hazardous Material (HAZMAT) Handling. The contractor shall have approval from Hazardous Waste Program Manager (355 CES/CEIE) at 228-4840, in accordance with the Contractor Environmental Guide, prior to handling, using, and storing any chemicals, solvents, lubricants, and other products that require Safety Data Sheet (SDS) or Material Safety Data Sheet (MSDS) on the installation. The contractor shall plan, fill out, and submit a HAZMAT worksheet to the COR prior to bringing HAZMAT on the base - see Appendix A, Guidance For Submission Of Safety Data Sheets For Hazardous Material (HAZMAT) and Reporting of Hazmat Usage, and Attachment(s) A-1 to A-3 of the Contractor Environmental Guide for details. The contractor shall maintain one copy of the MSDS’s for each HAZMAT line item used within the work center.

1.2.7.7. Prohibited Substances/Chemicals. The contractor shall not use products that are, or contain Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio-accumulative and Toxic (PBT) chemicals. Any HAZMAT containing one of these banned substances will not be allowed on base. Contact the DMAFB Environmental Office (355 CES/CEIE) at 228-7201 if you have any questions on materials.

1.2.7.8. Hazardous Materials/Waste Spills. The contractor shall take every reasonable precaution to prevent spills of HAZMAT, and immediately report any HAZMAT spills to the QAP and base fire department by calling 228-3333, in accordance with Appendix J, HAZMAT Incident Response Procedures, of the DMAFB Spill Prevention, Control, and Countermeasure (SPCC) Plan. The contractor shall comply with this plan when handling and storing all oils and fuels. The Government Project Manager will provide the SPCC Plan to the contractor, upon contract award. The contractor shall clean and dispose of all HAZMAT spills in accordance with local, state, and federal laws and regulations and the Contractor Environmental Guide. The contractor shall bear full financial obligation incurred from cleaning and disposing of HAZMAT spills, or release of HAZMAT within the confines of DMAFB by contractor employees.

1.2.7.9. Spill Containment Kits. The contractor shall ensure that all vehicles used for transport of HAZMAT on DMAFB, carry a spill containment kit capable of containing a spill, until first responders arrive. The contractor shall make spill containment kits available for inspection by Government personnel, upon request.

2.0. GOVERNMENT PROVIDED PROPERTY AND SERVICES

2.1. Emergency Services. The Government will provide security forces services (call 228- 4444, for emergencies only), and fire protection services (call 228-3333). There are no emergency medical services available on DMAFB, therefore the contractor must dial 911 for emergency medical services. If the contractor calls 911 from a base telephone, the caller must tell the 911 operator that they are calling from DMAFB.

2.2. Welding. The contractor shall contact Government QAP to obtain a welding permit before welding, grinding, or brazing on DMAFB.

3.0. Appendix

3.1. Appendix 1 – Facilities and Frequency of Services

3.1.1. Dry Chemical Fire Suppression Systems

Facility System Quantity

Annual Frequency

Bldg. 5258, Outside Small Paint Booth 1 2 309 AMARG Hydrazine Storage – Conex storage 1 2

Total 2

3.1.2. Wet Chemical Fire Suppression Systems

Facility System Quantity

Annual Frequency

Bldg 189, Alert Facility - Hood 1 2 Bldg 1713, Fire Station #2 - Hood 1 2 Bldg 2050, Ironwood Club - Hood 3 2 Bldg 2521, Burger King - Hood 1 2 Bldg 2527, Base Exchange – Charlie’s - Hood 1 2 Bldg 2527, Base Exchange – Popeye’s - Hood 1 2 Bldg 2527, Base Exchange - QDOBA - Hood 1 2 Bldg 2612, Child Development Center (Finley) - Hood 1 2 Bldg 2614, Child Development Center (DM) - Hood 1 2 Bldg 3203, Bowling Center - Hood 1 2 Bldg 4100, Desert Inn Dining Facility - Hood 4 2 Bldg 4838, Fire Station #1 - Hood 1 2 Bldg 5303, Training Classroom - Hood 1 2 Bldg 6000, Youth Center – Hood 1 2 Bldg 6006, School Age Program - Hood 1 2 Bldg 7818, Defense Logistics Agency - Hood 1 2

Total 20