Chemical_Toilets_PWS.pdf

Performance Work Statement For

Chemical Toilets Servicing and Relocation Services

1.0. DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1. Description Of Services. The contractor shall provide all equipment, tools, materials, transportation, personnel, labor, supervision, and management necessary to perform Chemical Toilets Servicing and Relocation services at Davis-Monthan Air Force Base (DMAFB), Arizona.

1.2. Scope. The contractor shall service a minimum of 36 Government-owned chemical toilets a week. Services shall be completed on the same day(s) of the week, preferably Wednesday of each week, at the site of each toilet between the hours of 7:00 a.m. to 3:30 p.m. If the contractor wants to perform services outside of these hours and day, the contractor must coordinate, at least one week in advance, with Government Contracting Officer’s Representative (COR).

Performance outside of these hours and days will be at no additional cost to the Government. If the scheduled service day is a holiday, the contractor shall service all units the workday prior to, or after the scheduled service day.

1.2.1. Scheduled Services. Scheduled services shall be accomplished weekly and shall include removal of waste, washing the units inside and outside, cleaning/sterilization of each in-service unit, restocking of tri-fold paper towel, a minimum of two rolls of toilet paper per unit, refilling of soap dispensers, refilling of the hand washing sink (if applicable) with clear fresh water, and applying chemically treated water to the toilet basin.

1.2.2. Emergency Services. The contractor shall perform unscheduled servicing to any unit that needs to be put into or taken out of service within 24 hours of notification by the COR, and includes unit placement to another location including storage. Services include all items in Performance Work Statement (PWS) paragraph 1.2.1., including relocation expenses.

1.2.3. Special Event Servicing/Out of Schedule Servicing. The contractor shall perform special event and additional out of schedule servicing as required by the COR and established within issued task orders (TO). Special events include, but are not limited to, holiday celebrations, DMAFB exercises, or sponsored events. Out of schedule service speaks to any additional cleanings required outside of the once weekly scheduled cleanings. These items will be invoiced for against their own CLIN, as outlined in the contract, will include all items in paragraph 1.2.1, and will not go against the maximum quantities associated with scheduled services.

1.2.4. Transport and Disposal of Waste. The contractor shall comply with all Federal, State, and local laws, regulations, and ordinances while transporting waste for disposal. The contractor shall dispose of all waste at an off-base permitted site.

1.2.5. Blown/Knocked Over Toilets. The contractor shall set upright any chemical toilet that has been blown over or knocked over, and perform services on the unit within 24 hours of notification by the COR, at no additional cost to the Government. The contractor shall thoroughly clean any spillage resulting from blown/knocked over toilets. The contractor shall provide any necessary personal protective clothing and equipment for contractor personnel.

1.3. Vandalism and Personal Injury. The contractor shall report, in writing, acts of vandalism, theft, or apparent willful act of damage of Government-owned toilets to the DMAFB Security Forces, Contracting Officer, and the COR. The contractor shall cooperate with Government personnel and provide a written statement of facts for the Security Forces, when requested.

1.4. 309th Aircraft Maintenance and Regeneration Group (309 AMARG) Specific Requirements. Each time the contractor must leave the paved road to perform services at the 309 AMARG, the contractor must first pick up a blue cone from 309 AMARG Job Control office in building 7615. The contractor shall place the blue cone on the contractor vehicle's top, hood, or dashboard in plain view the entire time the contractor is off of the paved road. Upon completing services, and prior to leaving the 309 AMARG area, the contractor shall return the blue cone to the Job Control office.

1.5. General Information

1.5.1. Contract Manager. Upon contract award, the contractor shall designate a primary, and at least one alternate Contract Manager (CM), who will be responsible for performance of services. The contractor shall submit the names and telephone numbers of the primary and alternate(s) CM, in writing, to the Contracting Officer (CO.) The contract manager or alternate(s) shall have full authority to act for the contractor on all matters relating to daily operation of the contract. The contract manager or alternate(s) shall be available within 60 minutes, either in person or by telephone, during normal business hours to discuss performance issues or problems with Government personnel.

1.5.1.1. Contract Manager Experience. The primary and alternate CM must have at least two years of experience performing services described in this PWS.

1.5.1.2. English Language. The primary and alternate CM must read, write, speak, and understand the English language fluently.

1.5.2. Contractor Employee Restrictions. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population.

1.5.2.1. Conflict of Interest. The contractor shall not employ any individual who is an employee of the United States Government if the employment of that individual would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval of the employment in accordance with Department of Defense Directive (DODD)

5500-7, Standards of Conduct. In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities.

1.5.2.2. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform. Their absence at anytime shall not constitute an excuse for non-performance under this contract.

1.5.2.3. Illegal Aliens. IAW ACC supplement to AFI 31-101, The Air Force Installation Security Program (FOUO), illegal aliens without a valid work permit, are unauthorized on DMAFB. The contractor shall not hire illegal aliens to perform contract services on DMAFB, nor attempt to bring illegal aliens on the installation. Corrective/punitive action will be taken against the contractor and the illegal alien if the contractor hires illegal aliens to perform contract services on DMAFB.

1.5.2.4. Contractor Travel on DMAFB. Contractor employees shall not loiter in any working area before or after performing services. All contractor employees shall limit their travel on DMAFB only to the specific areas required for performance of services or in travel directly to and from these locations. Upon completion of contract work, contractor employees shall promptly depart DMAFB.

1.5.2.5. Contractor Employee Conduct. The Government reserves the right to require removal from the installation any contractor employee who endangers persons or property, whose actions are inconsistent with professional conduct, whose continued employment is inconsistent with the interest of military security or who is found to be incapacitated or under the influence of alcohol, drugs, or other substances. Removal of employees for any reason does not relieve the contractor of the requirement to perform services specified herein.

1.5.3. Federal Holidays. DMAFB recognizes the following Federal Holidays. The contractor is not required to perform services on the following Federal Holidays, or the day set aside for observation.

New Year’s Day Labor Day Martin Luther King Jr’s Birthday Columbus Day Presidents Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.5.4. DMAFB Official Hours of Operation. The official hours for DMAFB are from 7:00 a.m. to 3:30 p.m., Monday-Friday, excluding federal holidays.

1.5.4.1. Normal Duty Hours. The normal duty hours for 355th Civil Engineer Squadron (355 CES) are from 7:00 a.m. to 3:30 p.m., Monday-Friday, excluding federal holidays. COR’s are usually available during these times.

1.5.5. Cooperation with Other Contractor Personnel. The Government may award other contracts for additional work. The contractor shall fully cooperate with other contractors and Government employees and fit its own work to such other work as may be directed by the CO. The contractor shall not interfere with the performance of work by any other contractor or Government employee.

1.5.6. Records. The contractor is responsible for creating, maintaining, and disposing of Government records if specifically cited in this PWS. When requested by the Government, the contractor shall provide the original record, or a reproducible copy of any such record within 5 working days of receipt of the request.

1.5.7. Contractor Vehicles. All contractor vehicles shall be properly registered and meet all local, state, and federal safety and emissions requirements. Each contractor vehicle shall have the contractor’s logo neatly exhibited on each side of the cab, and the name of the contractor’s business. The letters in the name must be at least 2 inches high. Vehicles shall be in satisfactory mechanical condition and present a neat and clean appearance. Any vehicle(s) not so maintained may be ordered removed from the base by and at the sole discretion of, the CO until satisfactory repairs are made. The contractor shall operate vehicles to comply with base traffic regulations. Vehicle-mounted communication equipment shall conform to all applicable base and federal frequency regulations and avoid conflict with existing frequencies.

1.5.7.1. Driving on the Flightline. All contractor personnel requiring access to the flightline to perform services shall complete flightline drivers training prior to operating vehicles on the flightline. Upon successful completion of flightline drivers training, contractor employees will be issued an AF Form 483, Competency Card (flightline driver’s license). Contractor employees must have the AF Form 483 in their possession at all times while on the flightline.

The contractor shall coordinate all activities on the flightline by contacting Airfield Management. All contractor vehicles must have a valid privately owned vehicle (POV) pass issued by Airfield Management prior to driving on the flightline. An escort may be required, as directed by Base Operations. The contractor shall not leave any equipment unattended while working in these areas. The contractor shall ensure all foreign objects and debris produced by the contractor is cleared off of all taxiways, runways, and aircraft parking aprons.

1.5.8. Safety. The contractor shall comply with all applicable laws and safety regulations. Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor, and the Government will assume no liability or responsibility for the contractor’s compliance or non-compliance with such responsibilities. The contractor shall provide all personal protective clothing and equipment for contractor employees.

1.5.8.1. Fire Prevention and Safety Standards. Contractor employees shall comply with the Occupational Safety and Health Act (OSHA), Davis-Monthan AFB Fire Protection Program, Air Force Occupational Safety, and the Fire Prevention and Health Program.

1.5.8.2. Material Data Safety Sheet. Upon contract award, the contractor shall submit a Material Data and Safety Sheet (MSDS) to the Contracting Officer and COR, for all chemicals used in servicing and/or servicing the portable toilets.

1.5.9. Smoking In AF Facilities. Contractors are advised that the Air Force has placed restrictions on the smoking of tobacco products in Air Force facilities. AFI 40-102, Tobacco Use in the Air Force, outlines the procedures used by the commander to control smoking in our facilities. Contractor employees and visitors are subject to the same restrictions as COR.

Smoking is permitted only in designated smoking areas.

1.5.10. Illegal Substances. Illegal substance possession, use, and/or distribution will not be tolerated on any military installation, including medical marijuana. The contractor shall ensure that contractor employees who have base access do not possess, use and/or distribute illegal substances. All contractors and subcontractors are required to adhere to all local, state and federal laws concerning possession, use and/or distribution of illegal substances. Contractors found to be in possession of illegal substances will be barred from the installation, and subject to arrest and prosecution by local authorities.

1.5.11. Continuation of Essential DoD Contractor Services During Crises. In accordance with Department of Defense Federal Acquisition Regulation Supplement (DFARS), Subpart 237.76, Continuation of Essential Contractor Services, the Government has determined that contract services described in this PWS are not mission essential and do not require the contractor’s continued support during a crisis.

1.5.12. Security Requirements

1.5.12.1. List of Contractor Employees. The contractor shall maintain a current listing of all contractor employees performing services on DMAFB. The list shall include employee’s names, date of birth, social security numbers, drivers license number and state of issue. The contractor shall submit the list to the CO and COR prior to the contract start date, and submit updated listings when information on the listing changes.

1.5.12.2. Security Training. The contractor shall ensure all contractor employees receive initial and recurring security education training from the sponsoring agency’s Security Manager.

Training must be conducted IAW DOD 5200.1-R, Information Security Program Regulation, and AFI 31-401, Information Security Program Management. Contractor personnel who work in Air Force controlled/restricted areas must be trained IAW AFI 31-101, The Air Force Installation Security Program.

1.5.12.3. Pass And Identification Items. The contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non- Government owned vehicles.

1.5.12.4. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc. The contractor shall notify the Contracting Officer in writing when an employee departs, and return the employee’s identification to the office that issued it.

1.5.12.5. Traffic Laws. Contractor employees shall comply with all Davis-Monthan AFB traffic regulations and state traffic laws. Contractor employees are subject to random vehicle speed control checks. Failure to adhere to base traffic regulations may result in the loss of base driving privileges, debarment from the base, or other administrative action. The use of cell phones is strictly prohibited while driving on Davis-Monthan AFB, unless the phone is hands free. Seat belt use is mandatory for all drivers and passengers of vehicles.

1.5.12.6. Random Personnel and Vehicle Searches. Contractor employees are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

1.5.12.7. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within their contractor owned vehicle or privately owned vehicle while on Davis-Monthan AFB.

1.5.12.8. For Official Use Only (FOUO). The contractor shall comply with DoDD 5400.07, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material. FOUO or FOIA material discovered by the contractor or contractor employees shall not be retained by the contractor and surrendered immediately to an appropriate Government authority.

1.5.12.9. Reporting Requirements. Contractor employees shall immediately report to an appropriate Government authority any information or circumstances of which they are aware that may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information.

1.5.12.10. Physical Security. Contractor employees are responsible for safeguarding all Government property and controlled forms provided for the contractor’s use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

1.5.12.11. Restricted Areas Access. Strict security and personnel access control is maintained in restricted areas. To gain entry into restricted areas, contractor personnel must be listed on an Entry Authorization List (EAL), have proper identification (two forms of ID, one of which must have a photograph), be identified by Government escort personnel, and be physically escorted on site by authorized escort personnel. Every effort will be made to coordinate these requirements in advance; however, there may be delays of up to 15-30 minutes when escorts are required, and this delay will be part of the job. The following paragraphs provide specific access requirements.

1.5.12.11.1. Five days prior to the initial commencement of work, the contractor must submit a list to the COR, containing the names and Social Security Numbers of all employees who will perform services in restricted areas. The COR will then prepare an EAL for approval. After the initial list has been submitted, all changes must be submitted 48 hours in advance of the added person’s required access to the site. The requested changes will be submitted to the COR in writing.

1.5.12.11.3. For entry into controlled areas; the contractor shall contact the owner agency to arrange for an escort and to coordinate the work time. The COR will provide a points of contact and phone number of personnel in controlled access areas. Attempts to enter controlled areas unannounced will be considered a security violation.

1.5.12.11.3. Contractor personnel shall avoid restricted and controlled areas unless work is to be accomplished and the necessary coordination has been made.

2.0. GOVERNMENT PROVIDED AND SERVICES

2.1. Emergency Services. The Government will provide security forces services (call 228- 4444 for emergencies only), and fire protection services (call 228-3333). There are no emergency medical services available on DMAFB, therefore the contractor shall call 911 in case of medical emergencies.

3.0. APPENDIXES

3.1. Appendix 1 - Location of Chemical Toilets.

A Map of the Chemical Toilet locations will be provided upon contract award.

NOTE: The contractor is advised that location of chemical toilets are subject to change at any time.