Questions_and_Answers.pdf

NOTE: MANY QUESTIONS RECEIVED REFERENCE THE PWS FOR THE SYNOPSIS NOT THE PWS POSTED

WITH THE SOLICITATION. PLEASE ENSURE YOU ARE UTILIZING THE CORRECT PWS.

RFP Reference Discussion / Question Answers

General Q1 – Is there an incumbent or incumbents performing this contract work?

Q2 – If yes, what is the contractor name and contract number they are performing under?

Q3 -- How many current FTEs are there completing this work in both locations?

Q4 – Can the government extend the proposal due date to 23 August?

Q1. Yes, there is an incumbent CSCS at each location currently.

Q2. 304: Greg Hovey, FA6643-15-P0008; 306:

Ilen Bell, FA6643-15-P-0008 Q3. One CSCS only at each location.

Q4. No.

PWS para 1.3.8.2 Requirement is to assess 50% within 6 months and 90% within 12 months.

Q1 – How many assessments at 50% will be required?

Q1. Requirement is for Initial assessment of at least 50% of available operators within the first 6 months, 90% within the first 12 months.

50% initial assessments in the first 6 months will be around 35 evaluations, but could be more or less based on operator availability as it’s written in the PWS para. 1.3.8.2.

PWS para 2.1 Q1 – Are the CM and alternate required to be on-site at either DMAFB and/or PANG or is this a corporate management resource?

Q2 – Can the CM and/or the alternate be performing personnel on the contract?

Q1. Yes, the CM and alternate will be on-site at each location.

Q2. Yes, the function of CM may be performed by contracted personnel.

PWS para 2.8.1b PWS states the Clinical Social Worker shall have a FINAL Secret clearance before performing work on the contract.

Q1 – Can the Gov’t confirm the security clearance requirement for the Clinical Social Worker?

Q2 – If required, does the Clinical Social Worker at both DMAFB and PANG require the Final clearance?

Q3 – If required, will the Gov’t be providing the DD254?

Q1. Yes, the LCSW is required to be able to obtain and maintain a SECRET security clearance at both the 304 and 306 locations.

Q2. Yes, both locations have the same requirement for the LCSW to obtain and maintain a SECRET security clearance.

Q3. Yes, the Gov’t will provide a DD254 with what security requirements, and classification guidance that will be necessary for the LCSW to perform his/her contractual duties.

PWS Athletic Trainer (Certified) Qualifications, para 1.3

PWS “requires” the ATC to have either CSCS credentials or certification as a Sports Performance Coach through

USAWA.

Q1 – Can the Gov’t confirm it is requiring vs. preferring the ATC possess either CSCS credentials or certification as a Sports Performance Coach through USAWA because it is not common for an ATC to have these certifications?

Q2 – If required, can the ATC obtain this certification within the first 6 months of performance?

Q1. The ATC is preferred to have either CSCS credentials or certification as a Sports Performance Coach through USAWA at the start of services with the unit.

Q2. Yes. However, it is preferred that the ATC have CSCS credentials or certification as a Sports Performance Coach through USAWA when starting.

RFP Instructions to Offerors, Item

7. Page and Format, Pg. 58

Q1. Will the Gov’t allow tables and graphics to be no less than 10-point? May we use less than 12 points as long as they are legible and clear?

Q1. 12 point font is the minimum acceptable size.

RFP Instructions to Offerors, Item

11. Binding and Labeling, Pg. 58

Q1 – Is the RFP specifying here that 25 binders are required because each section and copy is a separate binder, or does it specify 5 binders with a complete proposal of 5 sections in each binder?

Q2 – Are the redacted and non-redacted Section II in separate binders so there’s 5 more binders for the redacted?

Q3 – Will the gov’t eliminate the binder requirement and accept electronic proposals with each section as a separate file?

Q1. 5 binders total is acceptable; each section (I, II, III, IV, and V) must be included in each binder. The sections must be visibly separated with tab dividers or something similar.

Q2. 1 of the 5 binders should be original, the other 4 redacted.

Q3. No, 100% electronic proposals will not be considered.

RFP Instructions to Offerors, Item

13. Electronic Proposals, Pg. 58

Q1 – Is each complete proposal on the disk or only that section with the original binder of that section?

Q1. The 1 original proposal that’s not redacted shall be on the disk.

RFP Instructions to Offerors, Section III Past Performance, Recency, Pg. 62

Q1 – Is the Gov’t saying that the past performance had to be at least 6 months even if it is ongoing now? In other words, if we have a contract that started 3 months ago and goes for 2.5 more years, can it be used for past performance?

Q1. No, the performance needs to be a minimum of 6 months.

Evaluation Price v.

Professional Compensation Plan, Pg. 69-70

Q1 – Is the Gov’t requiring a Professional Compensation Plan in the Price Section because there was no requirement for it provided in Instructions to Offerors?

Q1. No professional compensation plan needed. Section re-worded to reflect the governments intent to evaluate price to ensure what is being charged is in-line with the industry pricing.

Evaluation Price

vi. Price Proposal Information, Pg.

Q1 – RFP states extended prices are put onto a worksheet for ALL CLINS, so is the Gov’t requiring pricing beyond completing the SF 1449 CLINs of fully burdened rates and extended prices?

Q2 – If yes, can the Gov’t clarify what pricing in addition to the SF 1449 CLINs is required for submission?

Q1. All pricing shall be in the CLIN section -- UNIT PRICE and AMOUNT. Pages 3-17. Please put the total price in block 26, TOTAL AWARD

AMOUNT.

Q2. No additional pricing is required other than the CLINS in the SF 1449.

CLIN Structure Q1 -- Can the CLINS be changed to Hours needed per year versus Quantity: 12 Units: Months

Q1. No, the structure shall remain 12 Months.

PWS Attachment 1 para 1.4

Q1 -- Will the Government accept Physical Therapists with 2 years of experience in one of these settings versus the 5 outlined in the PWS

Q1. No. 5 years minimum experience working with elite level athletes within the SOF community, NCAA, or professional sporting ranks is required.

PWS Attachment 2 para 1.2

Q1 -- Will the Government accept Athletic Trainer with 2 years of experience in one of these settings versus the 5 outlined in the PWS

Q1. No. 5 years minimum experience working with elite level athletes within the SOF community, NCAA, or professional sporting ranks is required.

PWS Attachment 3 para 1.2

Q1 -- Will the Government accept Certified Strength and Conditioning Specialist with 2 years of experience in one of these settings versus the 5 outlined in the

PWS

Q1. No. 5 years minimum experience working with elite level athletes within the SOF community, NCAA, or professional sporting ranks is required.

Section E, Pg 63 Q1 -- Is a Financial Responsibility Letter required from subcontractors as well as the Prime?

Q1. No, the Prime is fiscally responsible for their subcontractors.

Teaming Arrangements, Pg

Q1 -- The Teaming Agreement documentation is lengthy. Can this documentation be submitted with this Section but outside the page limits?

Q1. No. Contractor shall detail what positions and percentage of work that will be accomplished by the teaming partner.

Government does not need the entire teaming agreement. The prime shall maintain 51% of the work.

OLD PWS, para 1.4 This lists base year and three 12 month options and the SF 1449 lists base year and 4 additional years.

Q1 – Based on the two descriptions, should we give price proposals for 3 or 5 years?

Q1. This is from the PWS that was posted with the synopsis in June. Please use the most up to date PWS that was posted with the solicitation on July 20.

Please provide pricing as requested in the SF 1449 for a base plus 4 option years.

OLD PWS, para 1.8.3

Q1 -- Regarding the Strength and Conditioning person, the SF1449, it shows this position listed on the base year, but according to the Performance Statement this position is not required until option year one. Should we leave item number 0003 blank?

Q1. This is from the PWS that was posted with the synopsis in June. Please use the most up to date PWS that was posted with the solicitation on July 20.

All personnel are required for the entire contract length – base plus 4 option years.

We understand however, there may be a lapse from the start of the PoP to the start of the CSCS due to incumbants working on an existing contract.

OLD PWS, para 1.14

1.14 Data Rights.

This section is in direct conflict with - Intellectual Property Law, DFARS 252.227-7013 Rights in Technical Data--Noncommercial Items, and 252.227-7014 Rights in Noncommercial Computer Software and Noncommercial Computer Software Documentation.

In the past two years similar verbiage has been listed in multiple RFPs-PWS for medical services (POTFF, HPP, etc.) for the USAF and the language has been repeatedly removed from the PWS by multiple USAF Contracting Officials because of the section's conflict with Federal Law.

We are requesting that this section be removed upon contract award.

The PWS does not request the contractor to provide any non-commercial items or computer software so DFARS 252.227-7013 and -7014 are inapplicable to the contract.

This section is merely referring to any training or rehabilitation programs a contract employee may develop in performance of this contract as well as any patient profiles. The Government requires unlimited rights to this type of data.