Blast_Media_PWS_-_AMARG_(revised)_5_Aug_13.pdf

Performance Work Statement

For

Plastic Blast Media Lease and Recycling Services

309th Aircraft Maintenance and Regeneration Group

Davis-Monthan AFB

1 October 2013

Review/Coordination

Functional Commander/Director Date

Quality Assurance Program Coordinator Date

Contracting Officer Date

Performance Work Statement for

Plastic Blast Media Lease and Recycling Services

1.0. Description of Services/General Information

1.1. Description of Services. The contractor shall provide all necessary tools, equipment, personnel, labor, material, and transportation necessary for Plastic Blast Media Lease and

Recycling services for the 309 th

Aircraft Maintenance and Regeneration Group (309 AMARG), on Davis-Monthan AFB (DMAFB), AZ.

1.1.1. Purpose. The purpose of contract services is to establish requirements for the lease of

Poly V “B” 20-40 Military Specifications (MILSPEC) and Poly V “B” 12-16 MILSPEC, to include delivery, collection, pick up, and recycling of spent blast media (SBM).

1.1.2. Scope. The contractor shall supply all new blast media to the Government on an as-needed basis. Additionally, the contractor shall pick up the Spent Blast Media (SBM) products

(dust) from the Government for recycling. The objective of the program is the total elimination of waste throughout the life-cycle of managing blast media (BM).

1.1.2.1. Delivery. The contractor shall provide Poly V “B” 20-40 MILSPEC and Poly V “B”

12-16 MILSPEC. The plastic blast media shall be approved in accordance with T.O. 1-1-8, Application and Removal of Organic Coatings, Aerospace and Non-Aerospace Equipment. The plastic blast media shall be delivered within 5 to 7 business days of request by the 309 AMARG

Point of Contact (POC) or designated representative.. The plastic blast media shall be contained in 55 gallon Department of Transportation (DOT) approved steel drums.

1.1.2.1.1. Test Data. The contractor shall supply written test data for each delivery as described in the Certificate of Compliance for Blast Media (see PWS Appendix 3, Exhibit C).

1.1.2.1.2. MILSPEC Certifications. If requested, the contractor shall also provide written

MILSPEC Certifications. Example: MIL-P-85891A, Type II Urea Formaldehyde Plastic Media.

1.1.2.2. Recycling. The contractor shall recycle all SBM in accordance with 40 CFR

261.2(e)(1), Materials That Are Not Solid Waste When Recycled. The manufacturing process must ensure that all hazardous containments are chemically and physically bound within the products. The hazardous containments must remain bound, inseparable, and non-leachable throughout the life of the product. The products must meet all applicable consumer safety standards. In addition, the contractor must document the following:

1) The SBM is recycled by being reused as an ingredient in an industrial process to make a product without first being reclaimed. A material is reclaimed if it is processed to recover a usable product, or if it is regenerated (e.g. recovery of lead values from spent batteries).

2) Any toxic constituents found in the spent PBM are used during the recycling/manufacturing process and serve a function in the finished product(s).

3) SBM does not pose a hazard to human health or the environment when recycled.

4) There is a continued market for the recycled product(s).

5) The equipment and capability to process the SBM into usable products is continually maintained.

1.1.2.2.1. Compliance Documentation/Certification. The contractor must demonstrate and document compliance with these and other requirements as referenced under 40 CFR 261.2(f), Documentation of Claims That Materials Are Not Solid Wastes or Are Conditionally Exempt

From Regulation. The contractor must provide concurrence of these claims/exemptions from the

(applicable State) EPA regulatory agencies. The contractor must provide a completed form, “Certificate of Regulatory Determination” (see PWS Appendix 4, Exhibit D), signed and dated by a representative of the regulatory agency. In lieu of this form, the contractor may provide a letter from the regulatory agency stating that the SBM, the manufacturing process, and the manufactured product meet the requirements of 40 CFR 261.2(f), including the exemption of 40

CFR 261.2(e)(1). The contractor must demonstrate and certify the conditions as stated above, both initially and throughout the period of performance of this requirement.

1.1.2.3. Pickup of SBM. The contractor shall provide pickup services upon delivery of Blast

Media or within 5 to 7 business days when requested by the 309 AMARG POC or designated representative. The contractor shall provide a signed receipt to the 309 AMARG POC reflecting the date and the number of Drums picked up at the time pick ups are made.

1.1.2.3.1. Additional Drums. The contractor shall provide additional empty drums, as referenced above, when requested by the 309 AMARG POC or designated representative.

1.1.2.4. Requests for Services. The contractor shall accept requests for delivery and pickup only from the designated 309 AMARG POC or a designated representative. If the contractor receives a service call from anyone other than the 309 AMARG POC, the contractor shall advise the caller to contact the 309 AMARG POC. All costs incurred due to performance without the authorization of the designated POC or the Contracting Officer shall be at the sole risk of the contractor. A list of Government personnel authorized to request services will be provided to the contractor upon contract award

1.1.3. General Information

1.1.3.1. Contract Manager. Upon contract award, the contractor shall provide the Contracting

Officer with the written name and telephone number of a primary, and at least one alternate

Contract Manager (CM). The primary and alternate CM shall have full authority to act on behalf of the contractor on all matters relating to the daily operation of the contract and will be responsible for contractor-provided services. The contract manager or alternate shall be available by telephone during normal business hours. The contractor shall submit updated information when personnel changes occur.

1.1.3.2. Contractor Employee Restrictions. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population.

1.1.3.2.1. Conflict of Interest. The contractor shall not employ any individual who is an employee of the United States Government if the employment of that individual would create a conflict of interest, nor shall the contractor employ any person who is an employee of the

Department of the Air Force, either military or civilian, unless such person seeks and receives approval of the employment in accordance with Department of Defense Directive (DODD)

5500-7, Standards of Conduct. In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in Air Force Instruction (AFI) 64-106, Air Force Industrial Labor Relations

Activities.

1.1.3.2.2. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform. Their absence at anytime shall not constitute an excuse for non-performance under this contract.

1.1.3.2.3 Contractor Travel on DMAFB. contractor employees shall not loiter in any working area before or after performing services. All contractor employees shall limit their travel on

DMAFB only to the specific areas required for performance of services or in travel directly to and from these locations. Upon completion of contract work, contractor employees shall promptly depart DMAFB.

1.1.3.2.4. Contractor Employee Conduct. The Government reserves the right to require removal from the installation any contractor employee who endangers persons or property, whose actions are inconsistent with professional conduct, whose continued employment is inconsistent with the interest of military security or who is found to be incapacitated or under the influence of alcohol, drugs, or other substances. Removal of employees for any reason does not relieve the contractor of the requirement to perform services specified herein.

1.1.3.2.5. Appearance. Contractor personnel shall be easily recognizable as contractor personnel while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo.

The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

1.1.3.3. Environmental Laws and Regulations. The contractor shall comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations/requirements change during the term of the contract, the contractor shall comply with such law/regulation as changed. The contractor is responsible for any penalties, fines, etc. resulting from violations. The contractor shall immediately notify the Contracting Officer and 309 AMARG POC when violations occur, and cooperate fully with fire department personnel and Government investigators.

1.1.3.3. Hazardous Materials (HAZMAT). The contractor shall manage, handle, transport, store, and dispose of all HAZMAT, including hazardous waste, in accordance with the Resource

Conservation and Recovery Act, 40 CFR 260-265, Protection of Environment, applicable State statutes and regulations, and the DMAFB Civilian contractor Environmental Guide available on the eDASH website (https://acc.eim.acc.af.mil/org/a7/A7A/edash/dm/default.aspx). The contractor shall coordinate all hazardous waste shipments with the 355 CES Hazardous Waste

Program Manager (355 CES/CEAN) at 228-4840.

1.1.3.3.1. Hazardous Materials Spills. The contractor shall take every reasonable precaution to prevent HAZMAT spills, and immediately report any HAZMAT spills to the base fire department by calling 228-3333, in accordance with DMAFB Spill Prevention, Control, and

Countermeasure Plan procedures. The contractor shall also notify the Contracting Officer and

309 AMARG POC as soon as possible after incident or discovery. . The contractor shall clean and dispose of all hazardous materials spills in accordance with local, state, and federal laws and regulations. Any spilled material that cannot be recovered for recycling without first being reclaimed must be managed as hazardous waste. The contractor shall bear full financial obligation incurred from cleaning and disposing of hazardous materials spills, or release of hazardous materials within the confines of DMAFB by contractor employees. The contractor shall submit a follow-up written report to the 309 AMARG POC in accordance with PWS

Appendix 2, Exhibit B, Incident/Situation Alert Reports, to include disposition of spill residues.

1.1.3.3.2. The contractor shall ensure that all personnel involved in transportation, handling, storage, and processing are trained and qualified for the level of expertise required for the proper performance of the tasks. Training must include proper handling and management of spilled

SBM materials.

1.1.3.3.3. Handling and personnel equipment shall be provided by the contractor and shall be appropriate to ensure the safe handling of waste. Contractor personnel and equipment are subject to safety inspections by the Government while on Government property.

1.1.3.3.4. Contractor personnel directly involved in transfer/loading operations are required to wear appropriate personnel protective equipment in accordance with standard industry practices, at the contractor’s expense.

1.1.3.4. Spill Containment Plan. The contractor shall comply with the DMAFB Spill

Prevention, Control, and Countermeasure Plan, March 2013, available on the eDASH website, https://acc.eim.acc.af.mil/org/a7/A7A/edash/dm/default.aspx.

1.1.3.4.1. Spill Containment Kits. The contractor shall ensure that all vehicles used for transport of hazardous materials on DMAFB, carry a spill containment kit capable of containing a spill, until first responders arrive. The contractor shall make spill containment kits available for inspection by Government personnel, upon request.

1.1.3.5. Safety. The contractor shall comply with all local, state and federal laws and safety regulations. Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor, and the

Government will assume no liability or responsibility for the contractor’s compliance or noncompliance with such responsibilities. The contractor is responsible for furnishing contractor employees with all necessary personal protective equipment to perform services.

1.6.4.1. Fire Prevention and Safety Standards. Contractor employees shall comply with the

Occupational Safety and Health Act (OSHA), Davis-Monthan AFB Fire Protection Program, Air

Force Occupational Safety, and the Fire Prevention and Health Program.

1.1.3.5.1. Safety Monitoring. The Government reserves the right to require safety and/or

Quality Assurance monitoring of delivery, transfer and/or pickup operations performed by the contractor. The direction or local guidelines conveyed by safety regarding delivery, transfer/loading operations are to be followed in strict compliance. Failure by the contractor to promptly correct any identified unsafe or potentially unsafe condition may result in the issuing of a Stop Work Order and/or removal of contractor personnel from the premises, and/or termination for default.

1.1.3.6. Government Inspection. All contractor performed services in this PWS are subject to inspection and review by Government personnel.

1.1.3.6.2. On-site Inspections. The operations performed on Government installations may be inspected on a continuous or sample basis without prior notice.

1.1.3.6.3. Off-Site Inspections. Inspections at contractor or sub-tier installations will be arranged on a non-interference basis with not less than a five (5) working day notice to the

Government. Inspections by the Government shall include access to any areas required for the verification of the contractor’s recycling process. Samples of the final product shall be provided by the contractor to the Government, upon request, for testing.

1.1.3.7. Smoking in Air Force Facilities. The Air Force has placed restrictions on the smoking of tobacco products in Air Force facilities. AFI 40-102, Tobacco Use in the Air Force, outlines the procedures used by the commander to control smoking in our facilities. contractor employees and visitors are subject to the same restrictions as Government personnel. Smoking is permitted only in designated smoking areas.

1.1.3.8. Hours of Operation. Normal hours of operation will be Monday through Friday from

7:00 a.m. - 4:00 p.m.

1.1.3.8.1. Federal Holidays. The following federal holidays are observed at DMAFB. If a holiday falls on Saturday, the preceding Friday will be observed. If a holiday falls on a Sunday, the following Monday will be observed. The contractor shall reschedule holiday services on the first duty day after the holiday observance.

New Year’s Day Labor Day

Martin Luther King Day Columbus Day

Washington’s Birthday Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.1.3.9. Continuation of Essential DoD contractor Services During Crises. In accordance with Department of Defense Federal Acquisition Regulation Supplement (DFARS), Subpart

237.76, Continuation of Essential contractor Services, the Government has determined that contract services described in this PWS are not mission essential and do not require the contractor’s continued support during a crisis.

1.1.3.10. Security Requirements

1.1.3.10.1. Listing of Employees. The contractor shall maintain a current listing of employees performing services on DMAFB. The list shall include employee's name, social security number, driver’s license number and state of issue. The contractor shall submit the list of employees to the Contracting Officer and 309 AMARG POC, upon contract award. The contractor shall immediately submit an updated listing when an employee's status or information changes.

1.1.3.10.2. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from contractor employees that depart for any reason before the contract expires (e.g. terminated for cause, retirement, etc.) and immediately turn them in to the issuing office.

1.1.3.10.3. Random Personnel and Vehicle Searches. contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

1.1.3.10.4. Traffic Laws. contractor employees shall comply with all base traffic regulations.

contractor employees are subject to random vehicle speed control checks. contractor personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action. The use of seat belts is mandatory for all vehicle occupants. The use of cell phones is prohibited while driving on base, unless the phone is a hands-free cell phone.

1.1.3.10.5. Weapons, Firearms, and Ammunition. contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned or privately owned vehicle while on DMAFB.

1.1.3.10.6. For Official Use Only (FOUO). The contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

1.1.3.10.7. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware which may pose a threat to the security of DoD or contractor personnel, resources, and classified or unclassified defense information.

1.1.3.10.8. Key Control. The contractor shall establish and implement methods of making sure all keys and cipher lock combinations issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the Government. The contractor shall immediately report to the 309 AMARG POC any occurrences of lost or duplicated keys, or compromised cipher lock combinations. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the Contracting Officer, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor.

1.1.3.10.9. Physical Security. The contractor is responsible for safeguarding all Government property and controlled forms provided for contractor use. At the end of each work period, all

Government facilities, equipment, and materials shall be secured.

1.1.3.11. Applicable Documents. The following reference documents and any revisions thereto, shall take precedence over this PWS.

1. 40 CFR, Protection of Environment

2. United States Air Force Technical Order (T.O) 1-1-8

3. (Applicable State) (Standardization purposes) Hazardous Waste Management Rules, R-

4. Code of Federal Regulation, 49 CFR, Department of Transportation

5. Federal Specification A-A-59316, Abrasive Materials, for Blasting (Applicable for

Aluminum oxide)

6. Military Specification MIL-P-85891, Plastic Media, for Removal of Organic Coatings

1.1.3.11.1. At any time the contractor becomes aware of a conflict between the above referenced documents, including revisions thereto, and the PWS, the contractor shall notify the Contracting

Officer in writing. Such notification shall not relieve the contractor from any obligation to perform in accordance with he revised regulations.

2.0. SERVICES SUMMARY. The contractor service requirements are summarized below into performance objectives that relate directly to mission essential tasks. The performance threshold describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance

Objective

PWS

Reference Performance Threshold

1. Plastic blast media delivered within 5 to 7 business days of request.

1.1.2.1. 1 discrepancy per quarter

2. Supply written test data for each delivery as described in the Certificate of

Compliance for Blast Media

1.1.2.1.1. 100%

3. Provide a completed form, “Certificate of

Regulatory Determination”, signed and dated by a representative of the regulatory agency

1.1.2.2.1. 100%

4. Provide a signed receipt to the

Government POC reflecting the date and the number of Drums picked up at the time pick ups are made

1.1.2.3. 100%

3.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. Emergency Services. The Government will provide security forces services (call 228-

4444, for emergencies only), and fire protection services (call 228-3333). There are no emergency medical services available on DMAFB, therefore the contractor must dial 911 for emergency medical services. If the contractor calls 911 from a base telephone, the caller must tell the 911 operator that they are calling from DMAFB.

4.0. APPENDIXES

Appendix Index

Appendix 1 Exhibit A - Certificate of Final Recycling

Appendix 2 Exhibit B - Incident / Situation Alert Reports

Appendix 3 Exhibit C - Certificate of Compliance for Plastic Blast Media

(for Poly V “B” 20-40 MILSPEC and Poly V “B” 12-16 MILSPEC)

Appendix 4 Exhibit D - Certificate of Regulatory Determination

4.1. Appendix 1

EXHIBIT A

Certificate of Final Recycling

4.1.1. A certification will be provided for each batch of recyclable material consigned under terms of the contract. A consignment is one lot of recyclable material, or a portion thereof, that is picked up in response to a request made by the Government POC, and is transported, stored, and recycled in accordance with the terms of the Contract. A batch of recyclable material is that portion of a consignment that is processed in common facilities.

4.1.1.1. The certification shall include the following information:

1) The date that the recyclable material was picked up at that location;

2) The location from which the recyclable material was picked up;

3) A description of the amount and type of recyclable material, including lot number;

4) Certification that the recyclable material has been processed in accordance with the

Comprehensive Recycling Plan.

5) Certification that the facilities used for processing and disposition of the recyclable material have complied with all applicable environmental regulations during the processing of such material and by products; and,

6) Contractor Authorized Representative (SAR) signature

4.1.2. All certifications for a consignment shall be provided to the Government within 60 days after pickup. No payment will be made until all of the certifications for invoiced services have been received by the Government. A certification may be made on the following form, or on any other suitable form that has been approved in writing by the Government.

4.1.1. Example of the certificate form and requirements to be submitted for each consignment of recyclable material.

CERTIFICATION

I hereby certify that the following described recyclable materials have been transported, stored, and recycled in accordance with the previsions of the applicable Recycling Plan, submitted to the

Government for Contract Number: ___________________________; (including any approved amendments thereto), using the equipment and facilities described in that plan.

I further certify that all by-products of processing and recycling have been or will be recycled in accordance with provisions of the plan, using facilities described in the plan.

I further certify that all facilities used for processing and recycling of such materials have complied with all applicable environmental regulations during the processing of such materials and by-products.

This certification is applicable to the recyclable materials identified as follows:

Pickup Date Lot or Delivery Order Number

Location of Pickup Amount Recycled

Contractor Firm

Contractor Authorized Representative Signature

Name, Title Date Signed

4.2. Appendix 2

EXHIBIT B

Incident / Situation Alert Reports

4.2.1. A report shall be provided when the following occurs:

1) Notice of potential violations from a cognizant regulatory agency.

2) Other occurrence or circumstance that may impact the ability to provide services in accordance with terms of the contract, such as:

a. An accident that impacts the capability or operability of an essential facility

b. A decision to change a contractual working relations

c. A decision to use a different location or facility to provide service, etc.

d. A significant finding from an internal self assessment or an environmental audit that requires corrective action in order to remain in compliance with a regulatory requirement, including any reporting requirement.

4.2.2. The report shall be provided to the Contracting Officer and to the 309 AMARG POC or designated representative by registered mail, return receipt, or by electronic transmission. The report shall be provided within 3 working days after the contractor first becomes aware of the incident or event. The notice shall include:

1) A brief description of the nature of the incident or event

2) A brief statement of the actual or possible significance of the incident or event

3) A brief description of the range of possible corrective actions that appear to be appropriate

4) An outline of steps that will be taken to define and implement corrective action and achieve closure of the record for the incident or event, shall include the following:

a. The schedule for achieving corrective action and closure of the record for this incident or event

b. A POC for requesting further information concerning the incident or event

4.3. Appendix 3

EXHIBIT C

Certificate of Compliance for Plastic Blast Media

4.3.1. The contractor shall supply Test Data with the initial delivery of new plastic media listed below. Material received without the Certificate of Compliance will not be accepted.

1) Product Description or Plastic Media.

(Example: MIL-P85891A Type II Urea Formaldehyde Plastic Media.)

2) Lot/Batch Numbers. Each finished lot defined as 10,000 pounds minimum

3) Barcol Hardness

4) IR Spectrogram

5) Ash Content

6) Specific Gravity

7) PH

8) Conductivity

9) Heavy Particles

10) Sieve Size

4.4. Appendix 4

EXHIBIT D

CERTIFICATE OF REGULATORY DETERMINATION

Spent plastic blasting media utilized by ________________________________ to produce

Company/Firm Name

______________________ has been determined to be exempt from regulation as a solid

Recycled Product(s) waste per 40 CFR 261.2(e)(1). Documentation to substantiate this exemption claim has been reviewed and meet all requirements of 40 CFR 261.2(f).

Signature

Printed Name and Title

Regulatory Agency

Date Signed