SOW Security Equipment 2025.pdf

Statement of Work (SOW)

2025 NELLIS AIR SHOW

SECURITY CONTRACT

Description of Service:

General Requirements: Contractor shall provide security system/operations to support the Nellis Air Force Base Aviation Nation Air Show, 4-6 Apr 2025.

Background: The Nellis Air Show is an event held at Nellis Air Force Base, NV. The event is expected to have nearly 200,000 viewers over a three-day period. The event features aerial demonstrations, military displays, and food and drinks.

Contractor Requirements: The Contractor shall furnish, assemble, manage, provide training, disassemble, and remove all items/equipment necessary for performing security for the show.

The security equipment will be high tech equipment that enables individuals to walk through the scanners and enable security forces to quickly identify the location (specific location i.e., exact pocket or pouch of backpack) on the person or carried items that are prohibited. In addition, the equipment should screen approximately 3,600 people per hour, eliminating the long lines of legacy weapons screening such as metal detectors, wands, and pat downs which people can simply walk through the touchless security screening system. The system will have a program that provides the daily attendance tally of all who walked through the scanners (crowd count).

Within three business days of contract award, the contractor shall meet (either in person or via Teams video conferencing) with the government Director of Ground Ops, Security Forces leads for 99th and 432d. This meeting will be a coordination meeting to pinpoint and clarify locations and set up of the requirements called for in this contract. Further, arrangements to have a demonstration of the system at Nellis will be discussed. If contractor or event organizer is unable to have this demonstration, the contractor will be prepared to conduct this in-depth demonstration on 3 Apr 25.

Security Requirements: The contractor shall be on duty and ready to respond to issues, or malfunctions in the security equipment operations. Contractor representative will be required to be on site at both the Nellis main base and Las Vegas Motor Speedway daily from 0900L until 1700L 5-6 Apr 2025. The contractor will conduct an extensive training session(s) with both 99th and 432d Security Forces and augmentees on 3 Apr 2025. Contractor and Security Forces will coordinate the date and time for the equipment set up and operational check.

Security equipment must be in place and operational at a minimum 2 hour before gates opening each day.

Contractor Requirements: The contractor must provide all power sources to operate the security systems. The contractor will provide a set up and teardown team. The contractor will provide enough individuals to do a system training session(s) to 99th and 432d Security Forces and throughout the Air Show have a team ready to respond to either the LVMS or main base security areas to work issues with the equipment to keep them operational.

Period of Performance: Contractor shall arrive at Nellis Air Force Base not later than 1200 PST 2 April 2025. Contractor shall not depart Nellis Air Force Base prior to 1900 PST on 6 April 2025, and if staying until Monday will plan on departing NLT 1000 PST on 7 April 2025.

Pre-Show Requirements: The Contractor will have all equipment assembled, in place and ready to conduct a training session(s) no later than 3 Apr 1500 and each day of the air show an operational check will be performed no later than 1 hour prior to the gates opening.

Points of Contact:

The contractor shall provide a supervisor with the authority to relay directions to all contractor employees. This supervisor will be located with other key Air Show personnel on site at Nellis AFB and reachable by cell phone as a minimum. The supervisors shall be on-site (physically on base) during operations during the 2025 Air Show.

Installation Access:

The Contractor must provide the Organizer with the following information:

Full Name:

Date of Birth:

Country of Birth:

Social Security Number Driver’s License Number and State of Issue

Once the above information is provided, the Dir, Ground Support will perform the required background checks and coordinate installation access for contractor employees. Contractor employees are subject to background investigations and may be denied access to Nellis AFB if negative information is present in the background investigation.

Government Furnished Property/Services:

Deposits. The Organizer will not pay any deposits. All costs will be inclusive and will be paid in one lump sum. Payment will be made within 30 days of acceptance of a proper invoice.

Please see DFAR clause 252.232-7006 for invoicing requirements.

Lodging. Lodging costs will be paid by the Contractor. When submitting their quote, the Contractor will include a fee for lodging at the rate of $109.00 per day for single occupancy room, lodging fees must be listed as a separate line item. The lodging location will be located at the Nellis AFB Lodging; all rooms are NO SMOKING ROOMS. The Contractor will submit the number of rooms required in their official bid for calculation into the overall cost. Contractor, and all individuals/Sub-Contractors assisting the Contractor in the execution of this PWS and/or accompanying the Contractor under terms of this PWS, will be responsible for paying for all sundry items consumed. A credit card for each room provided will be required upon check-in to cover any sundry item costs.

Transportation. If applicable, rental car costs will be paid by the Organizer. The Contractor will be responsible for identifying the type of rental car in their bid, so the Dir, Ground Support can obtain the necessary vehicle(s). The Organizer has established group reservation codes with local rental car companies for convenience in allowing the vehicles to be pre-positioned on Nellis AFB. The contractor before driving on the flightline will have to undergo a Flightline Driver’s orientation conducted by the 57th OSS Airfield Manager prior to driving on the Nellis flightline. This will be conducted as soon as the contractor arrives Nellis AFB.

Report of Damage, Destruction, Injury, or Death:

(1) The Contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. For the purposes of this paragraph, the term “property” includes equipment, freight, or property of any type, whether Government-owned or not, and the term “Contractor” includes the Contractor, its agents, or employees. If incident occurs on base, the 99th Security Forces Squadron (SFS) Law Enforcement Desk at 652-2311 shall be notified within 5 minutes of the occurrence.

(2) The Contractor shall submit the following reports to the Contracting Officer and the Government Representative appointed after the incident:

- A preliminary written report, to include witness statements, as soon as practicable.

- A complete written report within 96 hours of the incident.

Contractor’s Liability Insurance: The Contractor will maintain personal liability insurance with limits of one million dollars ($1,000,000.00) per aircraft/occurrence for bodily injury or property damage. To provide evidence of the above coverage, Civil Aircraft Certificate of Insurance (DD Form 2400) will be provided under this agreement before arrival at Nellis AFB.

Civil Aircraft Landing Permit (DD Form 2401) and Civil Aircraft Hold Harmless Agreement (DD Form 2402) will also be required prior to arrival.

END OF PERFORMANCE WORK STATEMENT