Combined Synopsis_Solicitation- Cannon AFB 4625 Boilers- Amendment 0001.pdf

DEPARTMENT OF THE AIR FORCE

27TH SPECIAL OPERATIONS CONTRACTING SQUADRON (AFSOC)

CANNON AIR FORCE BASE NEW MEXICO

Combined Synopsis/Solicitation for Commercial Products & Services

Section 1: Solicitation Details

***AMENDMENT 001: All changes will be highlighted

A. Title: Cannon AFB- 4625 Boiler B. Solicitation #: FA485527Q0001 C. Type: Request for Quotations (RFQ) D. Contract Type Firm Fixed Price E. Response Deadline: 5 November 2026, prior to 3:00 PM, Mountain Time F. Questions Deadline: 3 November 2026, prior to 12:00 PM, Mountain Time G. NAICS Code: 333414, Heating Equipment H. Set-Aside: Total Small Business Set-Aside I. Size standard 500 employees J. Points of Contact for

Questions and Submission of Offers:

Gabrielle Shriver, Contract Specialist, gabrielle.shriver@us.af.mil;

Karina Bala, Contracting Officer, karina.bala@us.af.mil

Section 2: Requirement & Performance

2.1 General Information

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the Revolutionary FAR Overhaul (RFO) part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

This solicitation incorporates provisions and clauses by reference (see Attachment 5).

The full text of provisions and clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul.

2.2 Requirement Description

a) The Government requires:

a. 2 (ea) Lochinvar model #AWH0500NPM 100 maximum BTU 500,000 fuel source: Natural gas.

b) A detailed description is provided in Attachment 1: Salient Characteristics.

mailto:gabrielle.shriver@us.af.mil mailto:karina.bala@us.af.mil https://www.acquisition.gov/far-overhaul

2.3 Performance & Delivery

a) Period of Performance or Required Delivery Timeline:

a. Delivery of items is required within 30 days after receipt of order. We have a critical need to accelerate the timeline so please include any fees with timelines for expedited delivery. Expedited delivery is considered anything under 25 days.

b) Place of Performance/Delivery: 109 Engineers Way, Cannon AFB, NM

88103, BLDG 356

c) FOB Point: Destination

Section 3: 52.212-1, Instructions for Offerors – Commercial Products and Commercial Services

a) Submission of offers. Submit signed and dated offers to the Points of Contact specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include:

a. The solicitation number;

b. The name, address, telephone number of the Offeror;

c. The Offerors Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

d. Information necessary to evaluate the factors contained in Section 4:

Evaluation – Commercial Products and Commercial Services of this solicitation. The Offerors’ response to this solicitation must be received in the email inbox of the Points of Contact identified in this solicitation at or before the exact time specified in this solicitation and must include the following documents to be considered responsive:

i. Quotation or Proposal that conforms to the requirements listed in

Attachment 1;

ii. Attachment 2: Pricing Worksheet filled out completely;

iii. Attachment 3: Offeror Information & Certification filled out completely and signed by an authorized representative of the company who has authority to legally bind the company;

iv. Attachment 4: Conflict of Interest Statement filled out completely and signed by an authorized representative of the company who has authority to legally bind the company.

b) In accordance with RFO 4.203-1(b), all offerors are required to have an active

Federal Government contracts registration in the System for Award Management (SAM) at time of submission to be considered responsive and eligible for award.

c) Formal communications. Any formal communication, including questions and answers, shall be submitted in writing via email to the Points of Contact listed in this solicitation. It is the offeror’s responsibility to acknowledge receipt of all formal communications. Answers to all questions shall be posted as an addendum to the solicitation on SAM.

d) Period of acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

e) Late submissions, modifications, revisions, and withdrawal of offers.

a. Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

b. Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise acceptable offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

c. If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

d. Offerors may withdraw their offers by written notice to the Government received at any time before award.

f) Contract award. The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

g) Debriefings. If a post-award debriefing is given to requesting Offerors, the

Government will disclose the following information, if applicable:

a. The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

b. The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

c. The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

d. A summary of the rationale for award.

e. For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

f. Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

Section 4: 52.212-2, Evaluation – Commercial Products and Commercial Services

h) Evaluation Factors: The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors will be used to evaluate offers:

a. Technical. The technical rating reflects the degree to which the offer meets or does not meet the requirements listed in Attachment 1- Salient Characteristics for the AWH0500 Water Heater.

b. Past Performance. Past performance will be rated on an “Acceptable” or “Unacceptable” basis at the overall factor level using the ratings shown below.

Past Performance Acceptable/Unacceptable Rating Method Adjectival Rating Description

Acceptable

Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable

Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

i. Past performance information may be obtained from any sources available to the Government, to include, but not limited to, the Contractor Performance Assessment Reporting System (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and the Supplier Performance Risk System (SPRS).

ii. In the case of an offeror without a record of past performance, or for whom information on past performance is so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have “Unknown” past performance. In the context of acceptable/unacceptable, “Unknown” shall be considered “Acceptable”.

c. Price.

Technical Acceptable/Unacceptable Rating Method Adjectival Rating Description Acceptable Offer meets the requirements of the solicitation.

Unacceptable Offer does not meet the requirements of the solicitation.

i. The Government will evaluate price based on delivery speed and price. Earlier delivery schedules that meet all aspects of the solicitation will be evaluated higher than later timelines. We will evaluate price by adding the extended prices for all required Contract Line Item Numbers (CLINs), including all required delivery, shipping, handing, and other costs necessary to meet the requirements of this solicitation.

The Government may evaluate the reasonableness of the proposed price. The Government will use the unit prices proposed to evaluate any arithmetic discrepancies. If an inconsistency exists between a unit price and an extended price, the unit price will govern unless the solicitation states otherwise.

Award will be made to the responsible offeror who conforms to all aspects of the solicitation and represents the best value to the government. The Government reserves the right to award to an offeror other than the lowest priced offeror when the Government determines that the offeror’s delivery schedule represents the best value to the Government and justifies any associated prices.

i) Determination of Responsibility. In accordance with RFO subpart 9.1 –

Responsible Prospective Contractors, an offeror must be determined to be responsible by the Contracting Officer in order to be eligible for award.

j) Notice of award. A written notice of award or acceptance of an offer furnished by the successful Offeror within the time acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Section 5: Attachments

a) Attachment 1: Salient Characteristics

b) Attachment 2: Pricing Worksheet

c) Attachment 3: Offeror Information & Certification

d) Attachment 4: Conflict of Interest Statement

e) Attachment 5: Provisions and Clauses

f) Attachment 6: Brand Name Justification

Section 5: Attachments