27 SOW WWTP Operation and Maintenance PWS FY26.pdf

PERFORMANCE WORK STATEMENT

FOR

WASTEWATER TREATMENT PLANT

OPERATION AND MAINTENANCE

CANNON AFB, NM

1 October 2025

TABLE OF CONTENTS

1. DESCRIPTION OF SERVICES

1.1. General Wastewater Treatment Plant Operations

1.2. Preventive Maintenance Inspection (PMI) Program

1.3. Corrective Maintenance Repair and Replacement (CMRR)

1.4. Sampling and Laboratory Analysis

1.5. Sludge, Grit and Grease Disposal

1.6. Documentation

2. SERVICES SUMMARY (SS) PO-1 through PO-6

3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1. General

3.2. Facilities

3.3. Real Property Installed Equipment (RPIE)

3.4. Computer Equipment

3.5. Grounds and Building Maintenance

3.6. Refuse Container and Collection

3.7. Pest Control

3.8. Utilities

3.9. Telephone

3.10. Publications

4. GENERAL INFORMATION

4.1. Personnel

4.2. Security Requirements

4.3. License Requirements

4.4. Safety and Health Plan

4.5. Quality Control Plan

4.6. Quality Assurance

4.7. Re-performance of Service

4.8. Progress Meetings

4.9. Key Control

4.10. Hours of Operation

4.11. Performance of Services During Crisis

4.12. Environmental Requirements

4.13. Contractor Provided Laboratory Equipment

4.14. Freedom of Information Act Program

4.15. Contractor Manpower Reporting Requirements

4.16. General Housekeeping Duties

4.17. Telephone Service/Electronic Mail

5. APPENDICES

A. Publications B. Facility Descriptions

C. Historical Sampling and Analytical Schedule D. Unscheduled Maintenance Worksheet E. Deliverables F. Munitions Storage Area Risk Assessment (separate attachment)

01. Tab 1. Event Waiver, 27 SOW-Cannon-21-EW01, Wastewater Treatment Area

(WWTA)

• Water Treatment Area Submittal Form

• Water Treatment Area Submittal Drawing

• Plant Area Assessment Exception Decision Nomographs

• Water Treatment Ponds Submittal Form

• Water Treatment Ponds Submittal Drawing

• Ponds Risk Assessment Exception Decision Nomographs

02. Tab 2. DESR 6055.09_AFMAN91-201_AFSOCSUP V1.E5.2.1.11_V1. E5.2.1.11.1.5

03. Tab 3. DESR 6055.09_AFMAN91-201 V1.E3.9.2.4

04. Tab 4. Legal Review

1. DESCRIPTION OF SERVICES. The Contractor shall provide all management, tools, supplies, parts, equipment, certified personnel and labor, necessary to ensure that wastewater treatment plant (WWTP) services are performed and maintained at Cannon AFB (CAFB), in accordance with all federal, state, and local laws and regulations.

1.1 GENERAL WASTEWATER TREATMENT PLANT OPERATIONS. WWTP operations shall be conducted in order to provide continuous, cost effective, and efficient treatment of all wastewater delivered to the facility. This requirement is for the operation, maintenance and repair of all equipment at the WWTP including, but not limited to, a manual bar screen, a mechanical bar screen, two influent pump stations (one is currently out of service), three Sequencing Batch Reactors (SBR) with total capacity of approximately 1.5 million gallons per day (MGD), one aerobic digester, one chlorine contact chamber, two Screw Pumps, one Huber Grit and Grease Unit, 9 flow meters, grit and sludge drying beds, one Hi-Tech Grit and Grease Unit, one Auger Monster®, one Influent Wastewater Storage Basin with pump, one Effluent Storage Basin with three pumps, one AquaDisk® Filter Unit with cloth media, four SBR aeration blowers (including one backup), two digester aeration blowers, six chemical pumps, SCADA system, and one SolarBee. The plant shall operate 24 hours per day, 7 days per week. Operations shall include but are not limited to: routine operation of WWTP equipment including valves and piping, sampling and laboratory analysis, waste and effluent disposal, preventative and corrective maintenance, and compliance monitoring and reporting. All facility operations and effluent discharge activities shall comply with applicable federal, state, and local regulations, including the requirements of Cannon Air Force Base (CAFB) Discharge Permit DP-873. If the permit lapses, expires, or is terminated, the Contractor shall continue WWTP operations and reporting procedures in accordance with the last effective permit conditions unless otherwise directed by the Contracting Officer.

1.1.1 Flow meters require visual inspection at least monthly; and field calibration at least annually and upon repair or replacement of a flow measurement device. The Contractor shall be responsible for all flow meter visual inspections and field calibrations at the WWTP (including Parshall Flumes), ensuring all requirements are met to include parts/replacement and calibration. The Contractor shall adhere to the visual inspection and field calibration terms and conditions stated in the CAFB Discharge Permit, DP-873 to include all required documentation and reports.

1.2.1. Exception: Facilities located at the CAFB Golf Course Driving Range and Pump house, and at the main base Softball Fields/Dog Park area are the responsibility of 27 Special Operations Civil Engineering Squadron (27 SOCES). 27 SOCES is responsible for all operations, including inspection, parts, meter replacement and calibration, at the Golf Course Driving Range and Pump house and main base Softball Fields/CAFB Dog Park area only.

1.2 PREVENTIVE MAINTENANCE INSPECTION (PMI) PROGRAM. The Contractor shall implement a PMI program to help prevent and correct deficiencies with equipment items, minimizing breakdowns and service interruptions, extending component service life, and maximizing operating efficiency. The Contractor’s PMI plan shall include inspections and services of lubrication, minor adjustment, and minor repair of components. A completed PMI plan shall be submitted to the Contracting Officer (CO) for acceptance within 30 calendar days after contract award. This plan shall include a 52 consecutive week schedule indicating specific maintenance/inspection items to be accomplished. At the end of each year, each equipment item within every system included in this contract shall have been addressed. The PMI program is to be established based upon manufacturers' recommendations, handbooks, operating/service manuals, Contractor expertise, and general engineering judgments. The submitted plan shall include equipment components to be inspected and maintained, inspection and maintenance techniques, inspection and maintenance frequencies, and reporting methodology. The Contractor shall update schedules as necessary to reflect any changes in equipment inventory. Any proposed changes to the PMI schedules shall be submitted to the Contracting Officers Representative (COR) for acceptance.

1.2.1. Preventive Maintenance (PM) Work. The Contractor shall perform preventive maintenance activities and identify any deficiencies in systems, equipment, or components during inspections. All identified issues shall be corrected through corrective maintenance, as outlined in Section 1.3, to ensure full and proper operation.

1.2.2. Preventive Maintenance Reports. The Contractor shall electronically submit to the Contracting Officer’s Representative (COR), the monthly PMI plan logs, as well as a monthly summary of preventive maintenance work and inspections completed during the previous month, a list of scheduled work or inspections which were not accomplished, and a description of any corrective maintenance requirements noted during the previous week’s inspection but not corrected. The report is due the fifth business day following the month covered in the report.

1.2.3. Preventive Maintenance Records. The Contractor shall maintain PM records for each item of equipment included within this contract. These records shall include descriptions of periodic maintenance, scheduled versus actual completion dates, and the name of the person(s) who performed the work. The Contractor shall ensure the records are accurate and current.

1.3. CORRECTIVE MAINTENANCE REPAIR AND REPLACEMENT (CMRR). CMRR is work discovered during or outside of PMI that is required to return a system, equipment and components to full and proper operating condition. The Contractor shall bear all CMRR costs up to the Not To Exceed value of the CMRR CLIN. Notify the COR when within 80 percent of ceiling of the CMRR CLIN. NOTE: Digging (such as repairing a below-ground valve) may require a 27 SOCES Form 103, Base Civil Engineering Work Clearance Request (local form), in order to identify and mark buried utilities. It is the contractor’s responsibility to obtain the required signatures and submit the completed form through the COR prior to digging.

1.3.1. The Contractor shall be diligent in returning malfunctioning or damaged critical WWTP systems to normal operation in minimal time. The Contractor shall maintain constant awareness of all systems and components that may have limited or no redundancy, and be prepared to accelerate emergency or urgent repairs.

1.3.1.1. Upon failure of any critical component—even if a backup exists—the Contractor shall notify the COR within one hour of discovery via text or email, regardless of the time of day. Within the same one-hour period, the Contractor shall also report the failure to 27 SOCES Customer Service at 575-784-2001, providing:

(1) Building number of component failure

(2) Brief description of component failure

(3) Impact of component failure

(4) Respond to any follow-up questions

For emergencies to include blower failures, wastewater spills, chlorine leaks, electrical failures, etc. 27 SOCES will respond, and if capable, work to assist the Contractor in correcting/repairing the problem which caused the emergency. However, if the component failure is not an emergency that would disrupt plant or base operations or has a redundant system, the responsibility lies with the Contractor to correct. Due to mission requirements, the Contractor must not rely on 27 SOCES for repairs/replacements as personnel often do not have the availability to support beyond emergencies.

1.3.1.2. Critical components list will be compiled by the contractor within the first 30 days of the contract so that it may reflect the current WWTP systems/machinery. The critical components list will then be submitted to the CO and COR for review. If the CO/COR have concerns of missing critical components, the contractor, CO, and COR will meet to discuss before finalizing the critical components list, no later than 45 days after contract start date. The critical components list shall be updated annually at a minimum.

1.3.2. CMRR does not include alteration or modernization (changes beyond maintaining full and safe operation).

If the Contractor estimates work may fall outside the scope of CMRR, the Contractor shall submit a CMRR Worksheet (Appendix D) to the COR and CO within five business days of deficiency discovery. The Contractor must also include with the CMRR worksheet the original quote from the manufacturer, or proprietary source. The COR and CO will review the worksheet for parts/labor cost, schedule, and CMRR contract scope determination. Labor costs for specialized technicians (such as an electrician, or plumber) to support a repair must be clearly identified and included. For CMRR that is under $3000.00, the COR may approve the CMRR request/worksheet as it does not surpass the CMRR CLIN amount. For CMRR, that is over $3000.00, CO approval is required. Additionally, should the CO/COR require an additional quote as pricing justification, the contractor shall provide one within 3 business days. The CO may also approve alteration/modernization work through a contract modification. NOTE:

Manufacturers reserve the right to improve the design of systems, equipment and components at their discretion.

Improved design does not automatically constitute alteration/modernization.

1.3.2.1. All purchase documents shall be made available for review and audit. A monthly CMRR log will be sent to the COR due by the 5th business day of the following month. The COR/CO reserves the right to specify quality, size, efficiency and aesthetic requirements of all items. The Contractor shall document the competitive records of purchases and make available to the Government upon request.

1.3.2.2. Any item with a replacement cost over $1,500.00 removed from equipment or facilities shall be turned in to the COR for inspection, prior to final disposition.

1.3.2.3. Items with a replacement cost over $1,500.00, which are determined in writing by the COR to be repairable, shall be repaired by the Contractor and put back into service. If the COR determines in writing that repairs are not economically feasible, not available in a reasonable manner or within a reasonable time, the COR and CO may authorize the CTR in writing to purchase suitable replacements.

1.3.2.4 . Items with a replacement cost over $1,500.00, which are determined in writing by the COR to be non-repairable, shall be disposed of by the Contractor. The Contractor is responsible for coordinating disposition of non-repairable items with the COR. The COR may determine that some items have salvage value, such as pumps, motors, valves, etc., and will direct the Contractor to action accordingly.

1.3.2.5 To maintain operations and update WWTP infrastructure and systems there may be ongoing short or long-term projects during this contract. Due to the infrastructure and need to preserve the base population’s health and hygiene as well as mission execution, the WWTP must always remain operational, including during project construction and execution. The WWTP COR will be the primary point of contact (POC) during these projects and serve as liaison between the Contractor and Contracting Officer.

1.4. SAMPLING AND LABORATORY ANALYSIS. The Contractor shall provide sampling and on-site laboratory analytical services for process control and regulatory agency operating requirements. All sampling, testing procedures and laboratory analyses shall be accomplished as described in: 40 CFR (Code of Federal Regulations) Part 136, the CAFB Discharge Permit, DP-873, and this PWS. The Contractor shall keep a complete set of laboratory records for all laboratory tests to include: the date and time of sampling, type of sample, name of sampler, location of sample, test performed, and test results. Assemble results of such laboratory analyses into reports, as addressed in the below paragraphs. Refer to Appendix C for a list of historical sampling frequencies.

1.4.1. Raw/Treated Wastewater Storage Basin Sludge Measurement Compliance. The Contractor shall measure the thickness of the settled solids in the Raw Wastewater Storage Basin and the Treated Wastewater Storage Basin in accordance Terms and Condition #3 of the CAFB Discharge Permit, DP-873, within 60 days following the issuance date of the Discharge Permit Renewal (by February 13, 2027). The Contractor shall submit results (electronically) to the COR.

1.4.2. Air Force Form 1462 (Water Pollution Control Utility Operating Log, Locally modified version). The Contractor shall submit (electronically) to the CO and COR a completed AF Form 1462 (modified): reports are due by the fifth business day of each month. The CO or COR will provide the locally modified electronic form for the Contractor’s use.

1.4.2.1. Additionally, the Contractor shall provide, in electronic tabular format, a monthly “Meter Readings” table, (incorporated into the Locally Modified AF1462) which includes: start and end of month readings for discharges to the Golf Course pond, North Playa Lake, influent, volume discharged to the effluent and raw wastewater storage basins and volume discharged through the effluent water transfer station.

1.4.3. The Contractor shall operate the WWTP automatic sample collection devices.

1.5. SLUDGE, GRIT AND GREASE DISPOSAL. The Contractor shall provide sludge, grit and grease disposal at a frequency sufficient to maintain a clean and orderly collection site. The Contractor shall only dispose of sludge after it has achieved at least eighty percent (80%) dry weight by volume and with written approval from 27 SOCES Environmental and the COR. The grit and grease must meet all applicable analysis standards for disposal.

If the sludge, grit and grease do not meet the standards, the product shall be collected and transported to a properly classified disposal site, with location subject to written COR and CO approval. Initial disposal shall be to the closest approved landfill, not to exceed a distance of 350 miles from the WWTP. Sludge (Class A) is authorized for land application (disposal) within the fenced area of the WWTP if it meets the requirements, is in accordance with the most current 40 CFR Part 503 (all), and CAFB discharge permit. Sludge, grit and grease collection and disposal practices shall be accomplished in accordance with the most current 40 CFR 503 (all), 40 CFR 257 paragraph 30, CAFB discharge permit and New Mexico Administrative Code. NOTE: in the event that sludge is classified non-Class A (Class B), the Government shall be responsible for disposal, including any and all additional testing (if applicable).

1.5.1. If the sludge, grit or grease is required to be disposed of in an approved landfill, the Contractor shall provide CO and COR with a copy of the disposal documents. The Contractor shall maintain records of all laboratory analysis records on file at the WWTP site and be able to furnish for Government review at any time.

All original records, receipts, manifests, and logs shall be the property of the Government.

1.5.2. During the life of the contract, the New Mexico discharge permit requirements may change in respect to all required testing. In such an event, the Contractor shall provide all sampling and analysis required by the permit modifications. Additionally, the Contractor shall remain responsible for proper disposal of sludge, grit and grease.

1.6. DOCUMENTATION. The Contractor shall be responsible for creation, maintenance, and disposition of reports or records that are specifically required in this PWS, and other reports or records as required in order to meet New Mexico discharge permit and contract requirements. The Contractor shall prepare all related correspondence and operating reports. All documentation, records, schedules, etc., as described in this PWS that are the responsibility of the Contractor are the property of the Government and shall remain so even upon termination of the contract. The Contractor shall keep these items current at all times. Documentation and records shall be turned over to the Government upon completion of the contract or when requested by the CO or COR.

The Contractor shall maintain on-site records of all quality control inspections conducted by their personnel.

Records shall include the name of the inspector, date of inspection, what was inspected, discrepancies found, corrective action taken, and date of corrective action. This documentation shall be made available to the Government during the term of the contract and at regular CO or COR visits to the site. If requested by the Government, the Contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request. The Contractor shall maintain copies on site of the Quality Control Plan (QCP) and all records throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

2. SERVICES SUMMARY. The Contractor service delivery requirements are summarized into Performance Objectives that relate directly to standards of performance required to meet mission essential needs. For the Performance Objective to be met, service delivery must be in substantial compliance with applicable performance standards. The performance threshold describes the minimum overall levels of service delivery required for acceptable quality control. Failure to meet these performance thresholds means that Contractor quality control is unacceptable. The following is a list of the key Performance Objectives that will be verified as contractually compliant by Government personnel; however, inspection of any contract requirement is authorized.

Performance Objective

PWS

Paragraph Performance Threshold Method of Assessmen t

Remedy

PO-1: Conduct General Wastewater Treatment Plant Operations.

Provide continuous, cost effective, and efficient treatment of all wastewater. All operations accomplished in accordance with the treatment facility operations manuals and federal, state & local laws and regulations.

1.1, 4.13.5

Zero Contractor-caused or contributed discharge violations.

Periodic Surveillance/ Random Sampling

Re-performance within 6 hours’ notice.

PO-2: Preventive Maintenance Inspection (PMI) Program, Corrective Maintenance and Care of Government Property.

WWTP is operating continuously, safely, and effectively. Preventive maintenance is performed in accordance with (IAW) the PMI program. Corrective maintenance is performed promptly and effectively. Provide grounds maintenance and general housekeeping at WWTP facilities.

1.2, 1.3, 4.16

90% of all scheduled PMI items are completed properly and in a timely manner. Corrective maintenance is performed in a manner that maximizes WWTP operation. Grounds maintenance and housekeeping is performed in a manner that sustains Government Property in a neat and orderly appearance: no more than two customer complaints per month.

Periodic Surveillance/ Random Sampling

Re-performance within 72 hours’ notice.

PO-3: Provide Sampling and Laboratory Analysis.

Test results are accurate and are IAW applicable operating requirements and conditions.

1.4 Analysis and tests are accurate 100% of

the time.

Periodic Surveillance/ Random Sampling

Re-performance within 24 hours’ notice.

PO-4: Sludge, Grit and Grease Disposal.

Sludge, grit and grease disposal is IAW federal, state and local laws and regulations.

1.5 100% of the sludge, grit and grease is disposed of IAW all applicable laws and regulations.

Periodic Surveillance/ Random Sampling

Re-performance within 48 hours’ notice.

PO-5: Maintain Documentation and Records.

All documentation and records are maintained, kept current, and available for review at all times.

1.6 100% of documentation and records are maintained, kept current, and available for review at all times.

Periodic Surveillance/ Random Sampling

Re-performance within 48 hours’ notice.

PO-6: Safety and Health (S&H) Plan.

Compliance with occupational, safety, and health (OSHA) requirements.

4.4 Standard is zero critical defects: occurs

where there is non- compliance with OSHA Standards, a safety incident or mishap is attributed to inadequate or non- performed S&H tasks or missed or inadequately performed duties jeopardized the S&H of personnel, environment or equipment.

Periodic Surveillance/ Random Sampling

Re-performance within 24 hours’ notice.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. GENERAL. The Government will provide, without cost to the Contractor, the facilities, equipment, materials, and services identified in this section and/or Attachment 2, Government Furnished Property. The Contractor shall manage, maintain, secure, safeguard and account for the Government-furnished equipment and property provided to the Contractor in order to execute the requirements of this contract.

3.1.1. Government-furnished equipment and property (collectively known as GFP) shall be accounted for using a GFP inventory list which will be maintained in the Government-Furnished Property module of the Procurement Integrated Enterprise Environment (PIEE).The Contractor or Contractor’s on-site employee, such as the Contract Manager (see Section 4.1.) and COR shall verify the condition and quantity of each item on the GFP list annually, within 30 calendar days of the start date for the contract base year and each exercised option year. The Contractor (or Contractor’s on-site employee) shall sign the GFP inventory list to acknowledge responsibility for the items and their condition. The COR will sign the GFP inventory list to signify completion. The Contractor and CO will be provided a copy of the completed document. At the direction of the COR, the Contractor (or Contractor’s on-site employee) shall also complete custodial responsibility actions in the GFP database, such as acceptance and condition of inventory. Access to the GFP database, training, and instructions will be provided by the Government as required.

3.2. FACILITIES. The Government will make available the facilities described in Appendix B. Facilities are in compliance with OSHA. The Government corrects OSHA hazards for facilities in accordance with base-wide

Government developed plans of abatement taking into account safety and health priorities. A higher priority for correction will not be assigned to the facilities provided hereunder merely because of this contracting initiative.

The fact that no such conditions have been identified does not warrant or guarantee that no possible hazard exists, or that workaround procedures will not be necessary or that the facility, as furnished will be adequate to meet the responsibilities of the Contractor. Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Contractor, and the Government will assume no liability or responsibility for the Contractor's compliance or non-compliance with such responsibilities, with the exception of the aforementioned responsibility to make corrections in accordance with plans of abatement subject to base wide priorities. NOTE: The Contractor shall be prepared to perform work under this contract in confined space locations. CAFB authorities reserve the right to designate confined space entry as "Permit-required" or "Non-permit required".

3.2.1. Prior to any Contractor-performed modification or alteration of Government-owned facilities, the Contractor shall notify the CO and provide documentation describing in detail the modification requested. No alterations to the facilities shall be made without specific written permission from the CO; however, in the case of alterations necessary for OSHA compliance, such permission will not be unreasonably withheld. The Contractor shall return the facility to the Government in the same condition as received, except for fair wear and tear and approved modifications. Facilities shall be used for the performance of this contract only.

3.2.2. The Government may approve repairs, replacements, and/or improvements to the WWTP not covered by any other part of this PWS. These repairs, replacements, and improvements may be approved if it can be shown that they are necessary due to Government requirement or fault (e.g. poor design, etc.). The Contractor shall submit an Unscheduled Maintenance Worksheet to the COR for forwarding to the CO for potential approval. The Government may request three independent price quotes to help determine price fair and reasonable.

3.3. REAL PROPERTY INSTALLED EQUIPMENT (RPIE). All RPIE provided by the Government, such as pumps, blowers, generators, Auger Monster®, grit classifier, grease collector, hoists and cranes, etc., is listed in the 27 SOCES Real Property records. Operation and Maintenance (O&M) manuals are available at the WWTP.

3.4. COMPUTER EQUIPMENT. One Government-provided computer, with installed software, is provided for WWTP system SCADA controls.

3.5. GROUNDS AND BUILDING MAINTENANCE. 27 SOCES will provide grounds maintenance for areas greater than five feet outside the fenced area, maintenance of the building structures, and the fence at the WWTP.

See Section 4.16.1 for Contractor responsibilities regarding grounds.

3.6. REFUSE CONTAINER AND COLLECTION. The Government will provide one refuse container (such as a 4 cubic yard dumpster) for the Contractor’s use at the WWTP, in order to collect general refuse, grit, grease and screenings for disposal. Grit, grease, and screenings shall pass all applicable tests before being placed in the refuse container. The refuse will be disposed of by the Government. The Government provided refuse container shall not be relocated without COR approval.

3.7. PEST CONTROL. 27 SOCES will provide insect and rodent control for all facilities. Any infestations, or excessive sightings of pests shall be forwarded to the COR within 24 hours, so that 27 SOCES Entomology may respond in a timely manner. Snakes, possums, stray cats and other critters should also be reported so that they may be trapped and relocated.

3.8. UTILITIES. The Government will furnish reasonable amounts of electricity and water as required for the performance of the contract.

3.8.1. Conservation of Utilities. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions which preclude the waste of utilities.

3.9. TELEPHONE. The Government will provide a “Data Line” telephone service (on base service only). The Contractor shall be responsible for providing off-base service and Internet access.

3.10. PUBLICATIONS. Publications and forms applicable to this PWS are listed in Appendix A. The Contractor is obligated to follow those publications and use those forms to the extent (that is, a specific procedure in a paragraph, section, chapter or volume) specified in the PWS.

3.10.1. All publications and forms listed, unless otherwise shown, are available through internet websites.

Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract. The Contractor shall immediately implement those changes in publications that result in a decrease or no change in the contract price. Prior to implementing any such revision, supplement, or amendment that will result in an increase in contract price, the Contractor shall submit to the CO a price proposal and obtain prior approval of the CO. Said price proposal shall be submitted within 15 calendar days from the date the Contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance.

4. GENERAL INFORMATION.

4.1. PERSONNEL.

4.1.1. All WWTP employees must be able to read, write, speak, and understand English.

4.1.2. Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees.

4.1.3. The Contractor shall ensure employees or subcontractors have current and valid driver’s licenses for appropriate vehicles and equipment.

4.1.4. The Contractor shall operate, maintain, and staff the WWTP with the appropriate number of personnel and work hours to satisfy all requirements of this contract. The Contractor shall provide an on-site Contract Manager (CM), serving in a full-time position to oversee and coordinate the work described in this PWS. The CM must have and maintain a Level 4 Wastewater Certification in New Mexico. The CM appointment shall be designated in writing to the CO, no later than the contract start date. In addition to required certifications, the CM shall have a minimum of 6 years of experience in work related to performance under this contract. Alternate(s) (if used), who shall act for the Contractor when the CM is absent, shall be designated in writing to the CO.

4.1.4.1. The CM shall be responsible for on-site operations to fulfill contract requirements, to include (but not limited to): New Mexico discharge compliance, WWTP Operators’ continued qualification and training, care and operation of Government equipment and property, workplace health and safety, documentation and record keeping, and communication with CAFB representatives.

4.1.5. The Contractor shall ensure all employees who are responsible for plant operations possess a current appropriate level wastewater treatment certification issued by the State of New Mexico, Certificate copies shall be submitted to the CO no later than the contract start date, and upon employee transitions. The Contractor shall ensure WWTP Operators are fully qualified for a higher certification level, immediately upon a change in WWTP population-served level, IAW New Mexico Administrative Code 20.7.4.

4.1.5.1. The Contractor is responsible for ensuring that all employees remain properly trained, to include the cost of training. The Contractor shall not bill the Government for any training, certification, continuing education or vendor-provided training resulting from Government- provided WWTP improvement projects.

4.1.6. CONTRACTOR TRANSITIONS.

4.1.6.1. Phase In. The Contractor shall establish a plan for organizing, training, coordinating, mobilizing and otherwise accomplishing any and all actions necessary to begin performance of the contract IAW the PWS. To ensure a smooth transition, the Contractor shall submit a Phase-In Plan to the CO with proposal documents.

4.1.6.2. Phase Out. In order to prepare for a situation where a follow-on contract is awarded to other than the incumbent, the Contractor shall provide a phase-out plan for CO approval. This plan shall be provided 120 calendar days prior to contract completion. Contractor personnel shall be available for contract phase-out upon expiration of the contract for continuity of services. The services under this contract are considered mission essential and therefore must be continued without interruption when, upon contract expiration, a successor must continue the services. The incumbent Contractor shall cooperate to the extent required to permit an orderly change over to the successor Contractor.

4.2 SECURITY REQUIREMENTS.

4.2.1. Employee Security Training. The Government will provide all necessary security training for Contractor personnel. The Government will also give all necessary briefings and tests pertaining to CAFB regulations. The Contractor shall ensure all Contractor employees receive security training as necessary for contract performance.

The Contractor shall maintain records of each individual's training and certifications.

4.2.2. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

4.2.3. Physical Security. The Contractor shall be responsible for safeguarding all Government property and controlled forms, if provided for Contractor use. All applicable Government facilities, equipment, and materials shall be secured, all lights and water shall be turned off when not in use, heat or air conditioning shall be conserved when able , and all facility doors and windows shall also be secured.

4.2.3.1. The WWTP main gate is a controlled access gate with a coded lock. The contractor and some key 27 SOCES personnel (COR included) are the only authorized personnel to have this code. This code must be safeguarded and shall not be shared with anyone unless directed by the COR. The gate is to remain locked at all times, as this is a safety and security measure for WWTP access. In the instance that unknown/unscheduled individuals request entry, the contractor must immediately notify the COR and provide the name of the individual requesting access, contact information, and reason for the request so that the COR may follow up.

4.2.3.2. The WWTP control building is also a controlled entry area due to the SCADA. There is a visitor log which any personnel who enter this facility must fill out. This log is located inside the control building and must be maintained by the Contractor. The WWTP operators, nor the COR, are not required to fill out the visitor log.

4.2.4. Traffic Laws. The Contractor and contract employees shall comply with all base traffic laws and regulations. The Contractor is not permitted to use cell phones on CAFB while operating a moving vehicle, unless the device is hands-free.

4.2.5. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned vehicles or privately-owned vehicle while on CAFB.

4.3. LICENSE REQUIREMENTS. The Contractor shall ensure all employees, who shall be operating the plant, have a valid, current, and appropriate level State of New Mexico wastewater certification. Operators in training shall obtain a level 1 certification issued by the state of New Mexico within 12 months of entry on duty date, shall be able to provide documentation showing a good faith effort towards obtaining certification if the process is lagging. Certification records shall be maintained on file at the WWTP site and readily available for CO or COR review upon request.

4.3.1. The contractor shall adhere to NMAC 20.7.4.20. “It is unlawful to operate or allow the operation of a public water supply system or public wastewater facility unless the system or facility is operated by or under the supervision of a certified operator who meets or exceeds the appropriate level of certification required to operate the system or facility.”

4.4. SAFETY AND HEALTH PLAN. The Contractor shall submit a Safety and Health Plan and corresponding site safety checklist to the CO 30 calendar days after contract award or any contract modification that affects personnel safety and health. This requirement includes preparing, implementing and maintaining a confined space program. The Contractor’s plan shall include appropriate measures to ensure the Contractor reacts promptly to investigate, correct and track alleged safety and health violations and/or uncontrolled hazards in Contractor work areas.

4.4.1. EVENT WAIVER, 27 SOW-CANNON-21-EW01, Waste Water Treatment Area (WWTA). The 27th Special Operations Wing Commander has authorized a temporary exemption from the mandatory requirements outlined in Defense Explosive Safety Regulation (DESR) 6055.09_AFMAN 91-201 Paragraph V1.E5.2.1.11, pertaining to violations to explosives quantity-distance requirements based on a reclassification of the WWTA (WWTP facilities and grounds). The Event Waiver is intended to document temporary departures from

Quantity-Distance requirements due to an additional mission being assigned at Cannon Air Force Base.

Refer to Appendix F (separate attachment) for supporting information regarding munitions facilities not meeting required separation from the WWTP area. The Event Waiver assesses the risk as LOW.

4.5. QUALITY CONTROL PLAN (QCP). The Contractor shall develop and maintain a QCP to ensure WWTP operations provide continuous, cost effective, and efficient treatment of all wastewater delivered to the facility.

The Contractor shall develop and implement procedures to track, identify, prevent, remedy and ensure non-recurrence of defective services. As a minimum, the Contractor shall develop quality control procedures addressing the areas identified in paragraphs 1.2 through 1.6 of this PWS. After the contract award, the Contractor’s QCP shall be submitted to the CO within 30 calendar days.

4.6. QUALITY ASSURANCE. The Government’s CORs will evaluate the Contractor's performance using periodic on-site inspections, random sampling, and may, at the Government’s discretion, inspect each task to ensure conformance and acceptance prior to payment.

4.7. RE-PERFORMANCE OF SERVICE. When service performed does not conform with contract requirements, the Contractor shall re-perform at no additional cost to the Government. Performance or re-performance of these services shall commence immediately upon notification by the CO. See Paragraph 2, Services Summary.

4.8. PROGRESS MEETINGS. The CM may be required to meet at least weekly with the COR and the CO during the first month of the contract. At a minimum, during the first six months of contract award the CM, COR and CO shall meet monthly. Subsequent meetings will be on an as needed basis. However, if the Contractor requests, a meeting will be held.

4.9. KEY CONTROL. The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost, misplaced, or duplicated and are not used by unauthorized persons.

The Contractor shall not duplicate any keys issued by the Government. The Contractor shall immediately report to the COR or CO any occurrences of lost or duplicated keys.

4.9.1. In the event keys, other than the master keys, are lost or duplicated, the Contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

4.10. HOURS OF OPERATION.

4.10.1. The Contractor shall set duty hours to comply with this PWS in its entirety. As stated in paragraph 1.1., General Wastewater Treatment Plant Operations, the WWTP shall operate 24 hours per day, 7 days per week.

WWTP shall be staffed with appropriately certified operators 24 hours per day, 7 days per week, to include Federal Holidays.

4.10.2. The Contractor shall be responsible for operating the WWTP despite adverse conditions and situations, such as (but not limited to) significant weather situations, natural or human- caused disasters. The Contractor shall continue to comply with contractual requirements.

4.11. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL COMMAND

AUTHORITY OR OVERSEAS COMBATANT COMMANDER.

4.11.1. Performance of Service during Crisis or Heightened Security. In the event of crisis or heightened security caused by a national emergency, natural disaster, or other causes, continue performance as necessary in support of the Air Force mission as determined by the functional commander or civilian equivalent and as directed by the CO; exclude requirements of Paragraph 1.5 and 1.5.1 (Sludge Disposal only). The Contractor shall submit a Mission Essential Contractor Services Plan with proposal documents to the CO.

4.11.2. As found in DFARS 252.237-7024, the Mission Essential Contractor Services Plan shall address, at a minimum:

(1) Challenges associated with maintaining essential Contractor services during extended event, such as a pandemic that occurs in repeated waves.

(2) The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site.

(3) The components, processes, and requirements for the identifications, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home.

(4) Any established alert and notification procedures for mobilizing identified "essential Contractor service" personnel.

(5) The approach for communicating expectations to Contractor employees regarding their roles and responsibilities during a crisis.

4.11.3. The FPCON level may change for real world events or for exercise scenarios which may prevent Contractor employees from entering or leaving the base until the situation has lessened. Depending on the situation, Contractor employees shall react to FPCON requirements, and participate based on 27 SOW guidance provided through the CO or COR.

4.12. ENVIRONMENTAL REQUIREMENTS. The Contractor shall comply with all federal, state and local laws and regulations concerning the obtaining, use, storage, reporting, control and disposal of Hazardous Materials (HM) and Hazardous Waste (HW). In performance of this contract, the Contractor shall comply with the requirements of the CAFB and Melrose Air Force Range (MAFR) Civilian Contractor Environmental Guide (See Appendix A). In complying with the CAFB and MAFR Civilian Contractor Environmental Guide, the Contractor shall continue to primarily communicate with the CO or COR.

4.12.1. Focus areas of the CAFB and MAFR Civilian Contractor Environmental Guide include, but are not limited to:

4.12.1.1. The Contractor shall not bring HM onto CAFB, nor use HM on CAFB until the Contractor receives required authorizations.

4.12.1.2. CAFB tracks HM. The Contractor shall coordinate with the COR prior to purchasing HM; and shall provide usage data, typically monthly.

4.12.1.3. The Contractor's disposal of HW shall be coordinated through the COR, and 27 SOCES Environmental for Government disposal.

4.12.2. In the event federal, state and local environmental laws and regulations change during the term of this contract, to include the CAFB and MAFR Civilian Contractor Environmental Guide, the Contractor is required to comply as such laws and regulations come into effect. If there is an increase or decrease in cost as a result of the change, the Contractor shall inform the CO. The Contractor shall immediately implement those changes in laws and regulations that result in a decrease or no change in the contract price. Prior to implementing any such laws and regulations that will result in an increase in contract price, the Contractor shall submit to the CO a price proposal and obtain prior approval of the CO. Said price proposal shall be submitted within 15 calendar days from the date the Contractor receives notice of the laws and regulations, giving rise to the increase in cost of performance.

4.12.3. NM discharge permit violations, to include a sanitary sewer overflow, shall be reported as soon as possible after discovery of the occurrence. The Contractor shall notify the CO & COR of any violations as soon as possible, but within 12 hours. Additionally, the Contractor shall verbally report the violation to 27 SOCES Fire Department at 575-784-2578, which will then be routed to 27 SOCES Environmental. The following information must be provided:

(1) Name, address and telephone number of the person or persons in charge of the facility as well as the owner and or operator of the facility.

(2) Name and address of the facility.

(3) Date, time, duration, location, duration and cause of the discharge.

(4) Source and cause of the discharge.

(5) A description of the discharge, including its estimated chemical composition.

(6) An estimated volume of the discharge.

(7) Any actions taken to mitigate immediate damage from the unauthorized discharge.

(8) Observed environmental impacts from the discharge.

NOTE: For emergency situations, to include hazardous incidents, the CAFB Fire Department can also be called via 911. If you call using a cell phone, the call may not go directly to the CAFB Fire Department. The caller must specify Cannon AFB location.

4.12.4. If a spill occurs (to include HM, HW and sanitary sewer overflow and containment), should clean up and disposal require CAFB resources, the Contractor shall be responsible to pay the Government for these resources.

EXCEPTION: the 27 SOCES Power Production shop is responsible for the two WWTP backup generators and fuel tanks.

4.12.5. Discharges From Outside Sources.

4.12.5.1. Periodically, the Contractor shall be required to accept and document sewage from transient aircraft lavatories, ODR recreational vehicles, or other sources. The Contractor shall not accept wastes with a pH lower than 5.0 or higher than 9.0.

4.12.5.2. WWTP. The raw wastewater storage basin is available for influent diversion until the influx of water is suitable for plant processing.

4.12.5.3. The Contractor shall provide, and have on hand at all times, a suitable anti-foaming agent to reduce foaming of influent wastewater upon entry/during processing into the WWTP. The Contractor shall submit requests to the CO for approval of anti-foaming agent choice (see paragraph 4.12.). There may be times when the Contractor shall work outside normal duty hours to help ensure foam is not discharged from the WWTP (e.g.

through use of anti-foaming agents or other means, such as skimming foam from the surface of the chlorine contact basin).

4.12.6. Periodically, the Contractor shall be required to accept certain unique high-volume flows. The Contractor shall be required to notify the COR immediately regarding unusual events, such as excessively high flows and unusual color of influent.

4.12.7. ENVIRONMENTAL MANAGEMENT SYSTEM (EMS). All Contractor personnel shall complete EMS Awareness training prior to commencement of any activities. Training is available through the learning management system called The Environmental Awareness Course Hub (TEACH) at https://usaf.learningbuilder.com/. Once on the SharePoint site, scroll down to EMS General Awareness Training and click “View Training” to begin the course. The Contractor shall submit the Awareness Training Certificates of Completion to the CO prior to any on-base performance under this contract.

4.12.8. GREEN PROCUREMENT PROGRAM (GPP). The Contractor shall comply with the GPP in accordance with Federal (EO 13423) and DOD and AF (GPP) policy. Green Procurement is the purchase of environmentally preferable products and services. These products are preferred because they conserve resources, create less pollution and waste, or eliminate health and safety risks. The GPP includes these mandatory components:

(1) Recycled content products, also known as Comprehensive Procurement Guideline (CPG) Items:

https://www3.epa.gov/epawaste/conserve/tools/cpg/index.htm

(2) Energy Star, energy-efficient products and energy efficient standby power devices:

http://www.eere.energy.gov /

(3) Bio-based products: http://www.biopreferred.gov/

(4) Non-ozone depleting substances: http://www.epa.gov/ozone/snap/lists/index.html

4.12.9. REGULATORY INSPECTIONS. Periodically, Federal or New Mexico authorities may conduct no-notice inspections of the CAFB WWTP. In the event of a no-notice inspection, the Contractor shall inform the CO and COR immediately upon arrival of the inspection team. The Contractor shall assist the Government in responding to deficiencies identified during regulatory inspections or inquiries from regulatory agencies.

4.12.9.1. If a regulatory agency issues a Notice of Violation (NOV) to the Contractor (or if CAFB is named in place of the Contractor) for a WWTP non-compliance…