RFP - Unaccompanied Airman Housing - Amendment 1.pdf

REQUEST FOR PROPOSALS

Requirement Title: Unaccompanied Airman Housing, Cannon AFB, New Mexico

RFP Issue Date: 10 March 2023 (Amendment 1 - 17 March 2023)

Questions Due Date: 15 March 2023 at 11:00 A.M. Mountain Standard Time

RFP Due Date: 24 March 2023 at 11:00 A.M. Mountain Standard Time

Point of Contacts: SMSgt Andrea K. Jordan – andrea.jordan@us.af.mil

MSgt Joseph D. Pittman – joseph.pittman.5@us.af.mil

SrA Taylen E. Gresham – taylen.gresham@us.af.mil

OFFERS TO BE SUBMITTED NOT LATER THAN FRIDAY, 24 March 2023, 11:00 AM Mountain Standard Time (MST) Written inquiries regarding this RFP FA4855-23-R-0003 shall be submitted electronically. The Points of Contact (POC) for inquiries are SMSgt Andrea Jordan, MSgt Joseph Pittman, and SrA Taylen Gresham, at e-mail: andrea.jordan@us.af.mil, joseph.pittman.5@us.af.mil, and taylen.gresham@us.af.mil.

mailto:andrea.jordan@us.af.mil mailto:joseph.pittman.5@us.af.mil mailto:taylen.gresham@us.af.mil mailto:andrea.jordan@us.af.mil mailto:joseph.pittman.5@us.af.mil mailto:taylen.gresham@us.af.mil

REQUEST FOR PROPOSALS (RFP)

Unaccompanied Airman Housing Cannon AFB, NM

17 March 2023

BACKGROUND:

This Request for Proposal (RFP) is for the acquisition of off-base housing arrangement lease for one (1) base year with nine (4) option years to accommodate a minimum of forty

(40) tenants. The housing must be within 25 miles of Cannon AFB. All utilities (e.g. water, electrical, gas, sewage) must be included in the proposal. All proposals must be in accordance with the highlighted section in Attachment 1 – AFI 32-6000. The minimum required standards are as follows: “Private unit with a combined living/sleeping area, shared bathroom (with not more than one other person), with 90 square feet net living area, a kitchen area to include: a refrigerator, two-burner cooktop, microwave, food storage, and sink large enough to wash dishes. Offerors may submit separate proposals. If multiple proposals are submitted, one proposal shall reflect the pricing for a minimum of forty (40) units furnished. The second proposal shall reflect the pricing for a minimum of

(40) units unfurnished. “Furnished” is defined as containing essential furniture to include a minimum of a twin bed, nightstand, chest, dresser, drapery, desk, and chair. The government intends to scale this leasing arrangement up to 200 bed spaces.

The bed spaces must be ready for tenant occupancy by 1 May 2023.

1. General Information

a. The Lease term shall begin on 05/01/2023 for a base period of one (1) year, with the ability to lease up to an additional nine (4) option years. A single (1) year renewal may be exercised nine (4) times. The lease period is not to exceed a total of ten (10) years subject to the availability of funds.

b. This RFP #FA485523R0003 is seeking offers that meet all the requirements specified in the solicitation.

c. This RFP shall not be considered a contract, a promise to a contract, or a commitment of any kind on behalf of the U.S. Government. A U.S. Government Lease will be required to be executed by the Deputy Assistant Secretary of the Air Force for Installations, acting on behalf of the DAF.

2. Location:

a. The housing units must be located within 25 miles of Cannon Air Force Base.

b. At the sole judgement of the Government, the property must be in a location with factors conducive to living a good quality of life. Said factors include, but are not limited to the following:

(1) General aesthetics of the facility,

(2) Exterior maintenance of the premise and of the neighborhood surrounding the offered units,

(3) General security of the premises and parking areas including lighting and access; and

(4) Management’s attentiveness to issues brought forward by the Government.

3. Housing Unit Requirements:

a. Housing units shall meet all federal, state, and local seismic and building codes.

b. Parking:

(1) One (1) available parking space per bedroom shall be provided for each leased unit.

(2) Parking area to be secured and away from street traffic.

c. Amenities: Occupant(s) shall have access to all amenities offered within the housing unit as provided to all other occupants at no additional cost.

d. Each unit shall provide no less than 90 square feet net living area.

e. Offers shall be for a minimum of 40 “furnished” units within one complex. If unable to provide fully furnished units (kitchen, twin bed, nightstand, chest, dresser, drapery, desk, and chair), the Government will accept unfurnished proposals for review. Proposals shall indicate what deems a proposal unfurnished. However, offers/proposals may be for more bedrooms, provided at least one bathroom per bedroom.

f. Rooms shall be constructed and furnished to provide good light and attention to proper insulation for sound reduction.

g. All windows shall be provided with adequate window coverings, as provided to other tenants.

h. Sufficient electrical outlets will be available. All electrical cords, bulbs, lights, and switches shall be operational and free from defect.

i. All interior doors shall have security locks.

j. All doors shall be free from holes, dents, or other physical defects.

k. Entrance doors leading into the facility will have a visitor view capability.

l. Smoke, carbon monoxide, and fire protection systems must be installed and operational and meet Federal, State, and Local fire codes.

m. Offered units may be on any level of the facilities.

5. Interior Requirements: All units shall contain at least the following:

a. All utilities costs are included in the rent (e.g, heat, electricity, gas, hot/cold water, sewage disposal, garbage collection/trash removal, and internet connection capabilities.)

b. The units shall have adequate and functional central heating and air-conditioning

c. Kitchen will contain appliances (a refrigerator, two-burner cooktop, microwave, food storage, and sink large enough to wash dishes) provided to other tenants

d. Bathrooms to include a shower and/or tub combination, a washbasin/sink, a properly functioning toilet, and a mirror. Additionally, bathrooms shall have adequate lighting and grounded electrical outlets for use of electrical razors, hair dryers, etc. The shower or shower/tub combination will have shower doors or curtains.

e. Washers and dryers must be either located in each unit, or accessible in the complex by all residents at no additional costs to the tenant.

6. Security Requirements: Security and Safety for the Airmen is the upmost priority. The CAFB Anti-Terrorist Force Program (ATFP) Office shall have the liberty to inspect the premises of all offerors as deemed necessary. While there are no ATFP restrictions concerning housing DoD and Non-DoD personnel within the same housing development off base, it does increase the risk the Installation Commander needs to consider assuming.

This situation may also impact additional access control measures that may need to be implemented.

7. Miscellaneous Requirements:

a. The Rental amount shall be inclusive of all above requirements, including all utilities.

b. Provide a copy of tenant-lease agreement that will be used for each assigned tenant, including maintenance or work request time.

c. The Government reserved the rights to access/inspect each leased units at any given time.

d. All leased units are non-smoking units.

e. No Pets will be allowed in the DoD-occupied facilities.

8. Proposal Requirements:

a. Provide one (1) completed, signed, and dated proposal.

b. Provide a site map of the premises and a floor plan of the units being offered to include square footage of the unit.

c. Register with System for Award Management (SAM) database. Registration must be active the entire length of the Lease.

9. Proposal Delivery:

a. Proposals must be received no later than 11:00 A.M. Mountain Standard Time on 24 March 2023. Facsimile submissions will not be accepted. Early submissions are accepted and welcomed. Submissions will only be accepted via electronic mail (email).

b. Questions concerning this proposal will be emailed to SMSgt Andrea Jordan, MSgt Joseph Pittman, SrA Taylen Gresham, and Jeff Davis at e-mail: andrea.jordan@us.af.mil, joseph.pittman.5@us.af.mil, taylen.gresham@us.af.mil, and jeffrey.davis.83@us.af.mil. All questions and answers will be posted on SAM.gov. Questions must be received no later than 15 March 2023, 11:00 MST.

10. Evaluation and Award Factors:

a. The offers must comply with ALL the requirements included in this RFP. Government will require initial, periodic, and final inspection of all the leased units.

b. Each offer will be evaluated against the number of units in the offer, (e.g., all offers for a minimum of 40 “furnished” or “unfurnished” units, etc).

c. The Government intends to issue a Lease to the responsible offeror whose proposal represents the best value based on Technical and Price Factors submitted and is most advantageous to the Government.

d. The Government intends to make an award without conducting exchanges with vendors after the close of the RFP. Therefore, vendors should provide their capability statements to the Government in their initial proposal. However, the Government reserves the right to enter into exchanges with all, some, or none of the offerors at any time during the evaluation period if deemed in the best interest of the Government to do so.

mailto:andrea.jordan@us.af.mil mailto:joseph.pittman.5@us.af.mil mailto:taylen.gresham@us.af.mil

11. Payment:

a. The initial monthly rental payment under this Lease shall become due on the first workday of the month following the month in which the occupancy of space is effective. As provided for by the lease, subsequent rent shall be paid in arrears, and will be due on the first workday of each successive month.

b. All payments by the Government under this Lease, shall be made by electronic funds transfer (EFT).

c. The Government shall make payment to the Lessor using the EFT information contained in the System for Award Management (SAM) database. In the event that the EFT information changes, the Lessor shall be responsible for providing the updated information to the SAM database. If the Lessor's EFT information in the SAM database is incorrect, then the Government need not make payment to the Lessor under this Lease until the correct EFT information is entered into the SAM database; and any invoice or Lease financing request shall be deemed not to be a proper invoice for the purpose of prompt payment under this Lease. The prompt payment terms of the Lease regarding notice of an improper invoice and delays in accrual of interest penalties apply.

d. To be eligible for this Lease agreement, offerors shall have a current registration and maintain an active registration for the term of the Lease in the SAM at https://www.sam.gov as of the date of award determination. Offeror shall ensure all representations and certifications are current in SAM as a condition of award. Failure to have an active SAM registration may result in the offeror being deemed ineligible for Lease award. Lessors shall provide Commercial and Government Entity (CAGE) number at time of submitting a proposal.