Revised RFQ.pdf

Solicitation No: FA4830-24-Q-0016

Requirement: Elevator Maintenance Services

This is a combined synopsis and solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and A WRITTEN SOLICITATION WILL NOT BE

ISSUED.

AVAILABILITY OF FUNDS

The Government intends to award for this service; HOWEVER, FUNDS ARE NOT

PRESENTLY AVAILABLE FOR THIS CONTRACT. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

Section A:

I. The solicitation number for this procurement is FA483024Q0016 and it is issued as a

Request for Quotation (RFQ).

All References to “Offer” or “Offeror” in the clauses and provisions incorporated below are deemed to have the meaning of “Quotation” and “Quoter” respectively. Any quotation received in response to this RFQ is not binding until the Contractor either signs the purchase order issued at time of award or begins performance.

II. This RFQ and incorporated provisions and clauses are those in effect through the Federal

Acquisition Circular (FAC) 2024-03, DFARS 2024-01-24, and Department of the Air Force

Acquisition Circular (DAFAC) 2023-0707.

III. In accordance with FAR 52.219-1 the North American Industry Classification System

(NAICS) is 238290. The small business size standard is $22 million.

IV. The Government intends to evaluate quotations and award a single contract without discussions with Quoters; therefore, the Quoter’s initial quotation should contain the

Quoter’s best terms from a price and technical standpoint. The Government does reserve the right to conduct discussions if deemed by the Contracting Officer to be in the best interest of the Government.

V. This acquisition will be set-aside 100% for Small Businesses in accordance with FAR

19.502- 2(a).

Section B:

I. Description: The purpose of this RFQ is to acquire elevator maintenance services at

Moody Air Force Base, GA in accordance with Attachment 1, Performance Work Statement

(PWS).

II. FOB Point: Destination (Moody Air Force Base, GA)

III. Period of Performance: The resulting contract from this RFQ will contain a twelve

(12) month base period beginning 01 October 2024, and four (4) one (1)-year option periods.

Base Year: 1 October 2024 through 30 September 2025

Option Year 1: 1 October 2025 through 30 September 2026

Option Year 2: 1 October 2026 through 30 September 2027

Option Year 3: 1 October 2027 through 30 September 2028

Option Year 4: 1 October 2028 through 30 September 2029

IV. All quoters must be System for Award Management (SAM) registered and the online representation and certification in SAM must be completed. Information concerning SAM requirements may be viewed via the internet at https://www.sam.gov or by calling (866) 606-

8220, or (334) 206-7828 for international calls.

V. The attached Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation

Supplement (DFARS), and Department of the Air Force Federal Acquisition Regulation

Supplement (DAFFARS) clauses apply to this RFQ and will be incorporated into the resulting contract. All clauses may be viewed in full text via https://www.acquisition.gov.

VI. Response Time: Quotations will be accepted electronically no later than 1:00 PM EST on Tuesday, 30 April 2024. All quotations shall be marked with the RFQ number and title.

Email quotations shall be sent to both the primary and alternate points of contact identified below:

Primary Point of Contact: Shanterial Williamson Email: shanterial.williamson@us.af.mil, Phone: 229- 257-9752

Alternate Point of Contact: Erica Johnson, Email: erica.johnson.18@us.af.mil, Phone: 229-257-

It is the Quoter’s responsibility to ensure the quotation is received by the Government by the established due date and time, and to check https://www.sam.gov for amendments to this

RFQ.

VII. The provision at FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition.

VIII. Quoters rejecting the terms and conditions of this RFQ may be excluded from consideration.

https://www.sam.gov/ https://www.acquisition.gov./ mailto:shanterial.williamson@us.af.mil mailto:erica.johnson.18@us.af.mil https://www.sam.gov/

Section C:

I. Quotations shall contain the following basic information:

-RFQ Number

-Time Specified for Receipt of Quotations

-Name, Address, CAGE/UEI, and Telephone Number of Quoter

-Any Applicable Small Business Socio-Economic Categories

-Name and Email Address of Representative Authorized to Discuss Quote

- Any Discount Terms

-Acknowledgement of all Solicitation Amendment (if applicable)

II. Quotations shall also include the following required documentation in their submission, which will be submitted as 2 separate volumes.

Title Page Limit

Volume 1: Pricing (submit in MS Excel format) Attachment 2: Price Schedule

Volume 2: Technical 20 Pages Max;

Subfactor 1: Technical Approach

Subfactor 2: Quality Control Plan

Subfactor 3: Maintenance Control Program

III.

a) Volume 1, Pricing : Quoted prices must be submitted using the Pricing Schedule at Attachment 2. Quoters shall insert unit prices in the attached pricing schedule, rounded to the nearest cent (for example $0.02 not $0.0231). Quoters rejecting the terms and conditions may be excluded from consideration. Note: Department of

Labor (DOL) Wage Determination 15-4493 Rev. 23, dated 12/26/2023, at

Attachment 3, applies.

b) Volume 2, Technical Approach Submission: The Quoter must submit a technical approach that clearly demonstrates a complete and realistic plan to meet the requirements in accordance with the PWS (Attachment1).

The entire technical approach shall not exceed 20 pages, not including the cover page, in a font size no smaller than twelve (12). Any pages beyond page 20 will not be evaluated.

i. Subfactor 1, Technical Approach: The Technical Approach shall not simply rephrase or restate the PWS or contain general statements such as "Standard procedures will be employed.” The Technical Approach shall provide convincing rationale addressing how the technical portion of the quotation meets the requirements of this RFQ as well as the specific deliverables outlined in the PWS.

ii. Subfactor 2, Quality Control Plan : The Quality Control Plan shall specifically address the Contractor’s strategy to provide:

-Quality Workmanship

-Continual Process Improvement

-How deficiencies will be corrected

iii. Subfactor 3,Maintenance Control Program: The MCP shall, at a minimum, include required inspections, timelines for inspections and maintenance to be performed.

The Contractor shall perform inspections and maintenance of all VTE in accordance with the MCP. The MCP shall ensure compliance with all minimum code requirements.

Section D:

I. Evaluation: In accordance with FAR 52.212-2, Evaluation-Commercial Items, the

Government will award a contract to the Quoter whose quotation is judged to represent the best value to the Government based on Price and Technical Factors.

II. Basis for Contract Award: This is a competitive, best-value continuum using the Lowest

Price Technically Acceptable (LPTA) source selection process.

Technical elements will be evaluated as acceptable or unacceptable for each quotation.

III. Evaluation Approach:

a) All quotations will be evaluated for responsiveness. Responsiveness is determined by verifying compliance with FAR 52.212-1 and information contained within this RFQ.

b) All responsive quotations will be ranked, by price, from the lowest to the highest.

Total Evaluated Price (TEP). A Quoter’s TEP is depicted in Attachment 2, Price

Schedule. The TEP is comprised of the total contract value (base and all options) plus the 6-month option available at FAR 52.217-8, Option to Extend Services.

Pricing for FAR 52.217-8 is determined by taking the total “amount” of the final option year and dividing it by two (2).

c) Technical evaluations will start with the lowest TEP quotation and continue until two (2) Quoters are determined to be technically acceptable, or until all Quoters have been evaluated.

d) The Government will make a determination of price fair and reasonable.

IV. Evaluation Factors for Award:

Price

a) Initially, Quoters shall be ranked from lowest to highest TEP, as previously defined.

b) For evaluation purposes, FAR 52.217-5, Evaluation of Options, applies to this evaluation. To evaluate the impact of clause FAR 52.217-8, the pricing proposed for option four (4) will be utilized to calculate a six (6) month extension price.

Evaluation of options will not obligate the Government to exercise the option(s).

c) The TEP will be evaluated to determine whether it is reasonable. A reasonable price/cost represents a price/cost that provides best value to the Government, considering market prices, the technical and functional capabilities of the Quoter, and risk.

Additionally, the Government reserves the right to, but is not required to, conduct a price realism analysis on quotations that appear to be exceptionally low and not supported by the Quoter's technical approach. In instances where a Quoter’s proposed price(s) appear exceptionally low, Quoters may be requested to address this disparity by providing evidence of their capability and/or performance at similar price(s). The burden of proof as to price credibility rests with the Quoter.

An exceptionally or unrealistically low quotation that is left unexplained may pose an unacceptable risk to the Government and may be a reason to reject the quotation.

d) The Government anticipates adequate price competition and intends to award a contract without discussions with respective Quoters. The

Government, however, reserves the right to conduct discussions if deemed in its best interest.

Technical

a) The Quoter’s technical approach will be evaluated as either

“Acceptable” or “Unacceptable” for each subfactor.

Acceptable: Defined as “required documents clearly meet the minimum requirements of the solicitation.”

Unacceptable: Defined as “required documents do not clearly meet the minimum requirements of the solicitation.”

b) The technical volume is comprised of three (3) subfactors, as noted in Section C, Item

II above. An overall technical volume rating will be assigned; failure to be assigned an acceptable rating in any technical subfactor will render the entire technical volume unacceptable and, therefore, ineligible for award. Only those quotations determined to be technically acceptable, either initially or as a result of discussions, will be considered for award; however, the Quoter is reminded that the Government reserves the right to award this effort based on the initial quotation, as received, without discussions, and may conduct discussions with all, some, or none of the Quoters.

Section E:

I. A site visit will be held on Wednesday, 17 April 2024 at 9:30 AM EST. Visitors shall arrive at the Moody AFB Visitor’s Center no later than 8:45 AM EST for processing and then will drive to the following address:

23d Contracting Squadron

4380 Alabama Rd., Bldg. 932

Moody AFB, GA 31699

A base map has been provided (Attachment 8).

All interested Quoters should complete and return the attached base pass request form (Attachment

7) and return to the Contracting Officer noted in Section B, Item VII of this RFQ no later than

Friday, 12 April 2024 at 9:00 AM EST.

I. Questions and Answers: All questions pertaining to this RFQ must be submitted via Email using the Official Questions Form (Attachment 5) and must be submitted no later than 10:30

AM EST Monday 22 April 2024.

II. Answers to all official questions will be posted via amendment to https://www.sam.gov no later than Thursday, 25 April 2024.

Section F:

Attachments:

Attachment 1 – Performance Work Statement (PWS)

Attachment 2 – Pricing Schedule

Attachment 3 – DOL Wage Determination 15-4493 Rev. 23

Attachment 4 – Clauses

Attachment 5 – Official Questions Form http://www.sam.gov/

Attachment 6 Contractor Insurance Compliance

Attachment 7- Base Pass Template

Attachment 8- Base Map

Section G:

Submission Expiration: Quoters may, at their discretion, provide additional time; however, all submissions must remain valid for at least 90 days after this RFQ closes.

Quoter’s Printed Name:

Quoter’s Signature:

Quoter’s Title:

Date:

Amendments acknowledged, if applicable (list all by amendment #):

NOTE: The individual signing must have signatory authority for this Entity; signature constitutes agreement to all terms and conditions contained within this solicitation.