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Solicitation No.: FA4830-15-Q-0010 Requirement: Housekeeping Services

This attachment contains questions and answers regarding this solicitation. This document does not change the terms in the solicitation unless provided by amendment to the solicitation.

Q: I went online and registered with SAM and I wanted to know what else I need to do to qualify for wanting to bid on this job?

A: As long as you follow the instructions as laid out in the solicitation, your quote will be evaluated.

Q: Will the COR issue a SF1449 for this contract, or is the Contractor to furnish and complete one?

A: The Government will complete the SF 1449 for contract award.

Q: I was wondering if it was possible to have an on-site visit for Solicitation Number: FA4830-15-Q- 0010 housekeeping?

A: A site visit was conducted on 10 Dec 14. Another site visit will not be conducted.

Q: Has there been any significant changes between the current draft PWS and the current one in progress now? If so, please explain what those changes are. / The Original Synopsis/Solicitation states that a “Final” PWS is to be issued as an amendment. Will a final PWS be issued or will everything be priced according to the current PWS?

A: The final PWS is posted with Amendment 01.

Q: Is this a follow-on requirement? If so, could you please provide the incumbent contract number for this opportunity? What is the name of the current contractor and the current monthly contract amount? Has the Scope of Work, under this new solicitation, remained the same, decreased or increased compared to the current contract? What is the total contract value of all option years, including base year for the current contract?

A: This is a new requirement. There is no prior/current contract or incumbent.

Q: Will a floor plan of the building be provided, to include square footage?

The floor plan is posted with Amendment 01. Associated square footages are provided in PWS Appendix

II.

Q: How many rooms will be occupied?

A: The estimated number of rooms to be cleaned at any time is 50.

Q: Approximately how many rooms are cleaned/turned over per month and for how many months per year?

A: The estimated number of rooms to be cleaned is 50. The cleaning duration will be 12 months.

Q: What are the total number of rooms and the expected occupancy at any given time?

A: The floor plan is attached with Amendment 01. The estimated occupancy level is 50 rooms.

Q: Please specify exactly how many rooms are to be priced for cleaning services so that all Contractors are bidding the same quantities.

A: The estimated number of rooms to be cleaned is 50 rooms.

Q: Will the contractor be responsible for cleaning carpets and windows before students arrive?

A: Yes, the contractor will perform an initial cleaning upon contract award.

Q: It was mentioned that some maintenance will be performed prior to the start of this custodial contract, will an initial cleaning be performed as well?

A: The government will take of all maintenance that may be required. The contractor will perform an initial cleaning all rooms once the contract is awarded.

Q: Historically, how frequent have rooms been deep cleaned? Do the soldiers/airmen occupy and vacate the rooms collectively as a group or individually?

A: The rooms will require deep cleaning when occupant vacates the room. This is a new requirement with no historical data. An estimated 50 deep cleanings will be performed annually, not to include emergency cleaning requests. Generally, occupants will be vacating the rooms as a group, however, there will be situations in which individuals or part of a group will move seperately.

Q: Regarding carpet cleaning in hallways as described in paragraph 1.1.2, historically, what has been the annual frequency for cleaning these areas?

A: The carpet in the hallways will need to be cleaned when the contract is initially awarded and then on a quarterly basis thereafter (every three months).

Q: Regarding carpet cleaning in dorm rooms as described in paragraph 1.1.3, historically, what has been the annual frequency for cleaning these areas?

A: The carpet in the dorm rooms will need to be cleaned when the contract is initially awarded and then each time the occupant vacates the room.

Q: Regarding carpet cleaning in common areas as described in paragraph 1.1.4, historically, what has been the annual frequency for cleaning these areas?

A: The carpet in the common areas will need to be cleaned when the contract is initially awarded then quarterly there after (every three months).

Q: Historically, how frequent have emergency cleanings been required?

A: This is a new requirement with no historical data. The number of emergency cleanings is estimated to be 30 annually.

Q: In paragraph 1.3.1 it states contractor shall clean dorm rooms and common areas in Building 580.

Appendix III Cleaning Schedule lists frequency as “M-Th”. Is this cleaning done daily, twice per day, etc. on Monday through Thursday? Historically, how often has CO requested cleaning of these areas on Fridays?

A: The cleaning will be done once daily Monday through Thursday. The CO will request additional cleaning of rooms as required. This is a new requirement with no historical data.

Q: Paragraphs 1.0 and 1.2.2 state “contractor shall, upon notification, perform emergency cleaning required in Building 580”. How will contractor receive payment for any emergency cleaning services that are provided? Will a CLIN be assigned for emergency cleaning services and by what unit of measure do you wish this to be priced, i.e., hourly, per square foot, etc.

A: An updated Pricing Schedule with separate CLINs for emergency cleaning is posted with Amendment 01.

Q: Is carpet cleaning included with the contract or is that extra billing?

A: An updated Pricing Schedule is posted with Amendment 01, with separate CLJNs for carpet cleaning IAW PWS Para. 1.1.2 and 1.1.4.

Q: In paragraph 4.3 of PWS, it states contractor shall report all labor hours required for performance of services. Will there be a separate CLIN to bill for this cost?

A: No, there will not be a separate CLIN for this cost.

Q: Paragraph 7.3 discusses phase-in. Should we include our phase-in costs in the total base-year price?

A: Paragraph 7.3 refers to hand-off of the requirement subsequent to performance by the awardee.

Start-up costs for the initial period are not separately priced.

Q: Please provide how many common areas and the square footage of those areas that are included within this RFP.

A: The common areas include the day rooms, laundry rooms, common area kitchens, hallways, stairwells and restrooms (outside of dorm rooms) on all floors. The floor plan is posted with Amendment 01. Associated square footages are provided in PWS Appendix II.

Q: What are the dimensions for each janitor closet?

A: At this time the Government does not have the area of the janitor’s closet readily available.

Dimensions will need to be inferred from the B580 Floor Plan, Attachment 11.

Q: Will the contractor be given a designated area for office space? What is the square footage of the designated area for office space and storage?

A: The contractor will not be assigned office space.

Q: During the site visit, only a few rooms were visited. Are all the beds in the dorms twin size?

A: Yes all beds are twin size.

Q: The PWS Section 6.2 and 6.3 under Government Furnished Supplies states that the contractor will provide and launder the linens. Please clarify whether this is the contractor’s responsibility or does the government provide the linen and the laundry services for the linen.

A: The contractor will provide linen and laundry services for all occupied rooms.

Q: Paragraph 6.3 is titled “Government Furnished Services”, but it states contractor will provide laundry cleaning services for all bed linens as required. Please confirm who will provide the laundry cleaning services, the Government or the contractor.

A: The contractor will provide all laundry cleaning services.

Q: Paragraph 6.2 is titled “Government Furnished Property”, but it states “contractor will provide the bed linens required for weekly linen changing, linen carts, trash bags, and toilet paper and hand soap”. Please confirm which of the following items will be provided by the Government and which will be provided by the contractor: Bed Linens, Linen Carts, Trash Bags, Toilet Paper, Hand Soap, Paper towels.

A: All items listed will be provided by the contractor.

Q: Who provides the sheets? The Contractor or MAFB?

A: The contractor provides the sheets.

Q: What does the linen consist of? Does it include fitted sheets, bed sheets, and pillowcases?

A: The contractor will have to provide the following items for each room: Bed sheets, comforters, pillow cases, towels, and wash clothes.

Q: Can the Contractor clean the sheets in the laundry room or do we need to take them off site?

A: The contractor will have to take the laundry offsite to perform cleaning.

Q: Who provides toilet paper, trash bags, and paper towels? The Contractor or MAFB?

A: The contractor will provide toilet paper, trash bags, and paper towels.

Q: Will the contractor be required to supply paper products and soap?

A: The contractor will have to provide the following items for each room: hand soap, toilet paper, and paper towels.

Q: What is the contact information for the current linen supply company on site?

A: The contractor for the current linen cleaning contract on Moody AFB is Superior Uniform Service, Inc.

Q: In Appendix II, the second chart includes dimensions for areas requiring carpet cleaning. The dimensions are listed as square yards, but with square footage amounts. Are the “SY” values actually square feet instead of “Square Yards”. For example: “SY 52 x 38” equals 156’ x 114’ = 17,784 square feet.

A: The SY was changed to SF with Amendment 01.