Phase 1 - Questions and Answers - Portable Latines - Tyndall AFB.pdf

AMENDMENT 0001 – QUESTIONS AND ANSWERS (Q&A)

Solicitation: FA481926Q0093 – Portable Latrine and Handwash Station Services, Tyndall

AFB

The purpose of this Amendment is to:

1. Provide official Government responses to vendor inquiries received through 14 September 2026.

2. Publish Attachment 4 – Pricing Worksheet (Rev 1) correcting the clerical description on

CLIN 3001.

3. Release an unlocked, fillable version of the Solicitation SF 1449.

All other terms and conditions remain unchanged. The quote submission deadline remains unchanged.

QUESTIONS AND ANSWERS

QUESTION 1:

Please confirm whether an offeror may rely on the equipment, vehicles, personnel, licenses/permits, and operational capabilities of a proposed subcontractor to demonstrate technical acceptability under Factor 1. If so, please identify any documentation required with the quotation to substantiate the subcontractor’s commitment or availability.

GOVERNMENT RESPONSE:

Yes. In accordance with RFO Part 12 and commercial practices, an offeror may rely on the capabilities, equipment, vehicles, and personnel of a proposed subcontractor to demonstrate technical capability under Factor 1. If proposing a subcontractor, the offeror’s Volume 2 technical narrative must clearly describe the division of responsibilities, demonstrate how the subcontractor’s resources satisfy the PWS requirements, and include a formal Letter of Commitment, agreement, or written confirmation signed by the subcontractor confirming their availability to perform during the contract period of performance.

QUESTION 2:

The solicitation is issued as a 100-percent small business set-aside. Please confirm whether FAR 52.219-14, Limitations on Subcontracting, applies to this acquisition and, if applicable, identify the subcontracting limitation that will govern performance.

No. FAR 52.219-14 does not apply to this acquisition. In accordance with FAR 19.507(e)(1) and 13 CFR § 125.6(f)(1), the clause at FAR 52.219-14 is only prescribed for general small business set-asides where the expected contract value exceeds the Simplified Acquisition Threshold (SAT). Because the estimated lifecycle value of this commercial acquisition is below the SAT, the clause is not incorporated, and formal limitation on subcontracting percentage calculations do not apply to this contract. However, the prime contractor remains solely responsible and accountable for the complete performance, supervision, and quality assurance of all services required by the Performance Work Statement (PWS).

QUESTION 3:

If limitations on subcontracting apply, may work performed by a similarly situated small-business subcontractor be excluded from the amount considered subcontracted for compliance purposes?

Not Applicable. As stated in the response to Question 2, FAR 52.219-14 does not apply to this acquisition.

QUESTION 4:

Please confirm whether any specific Florida Department of Environmental Protection portable-restroom service permit, waste-hauling authorization, Bay County license, or other state or local permit is required at the time of quotation. If so, please identify and confirm they may be provided by a subcontractor.

Specific state and local permits are not required to be submitted with the initial quotation.

However, in accordance with PWS Section 1.3, the contractor (or its designated subcontractor) must comply with all applicable federal, state, and local laws and must possess all necessary Florida DEP, waste-hauling, and local health authorizations prior to commencing performance on 6 December 2026. Proof of these permits may be provided on behalf of the subcontractor if the subcontractor is performing the hauling and disposal services.

QUESTION 5:

Attachment 3 identifies 16 units in the Silver Flag/sub-scale drone area, while CLIN X002 identifies 15 portable latrines for Silver Flag servicing. Please confirm the quantity that offerors should use for pricing.

Offerors shall price CLIN X002 based on fifteen (15) portable latrines, as reflected in the solicitation Schedule and Attachment 4 – Pricing Worksheet. Attachment 3 (Map) is provided for geographical context only; the quantities specified in Attachment 4 govern pricing.

QUESTION 6:

Attachment 4 identifies CLIN 3001 in the description as “BASE SUPPORT (33 EACH),” while the quantity field reflects 16 units and the corresponding Base and other Option Year CLINs identify 16 units. Please confirm the correct quantity for CLIN 3001.

The correct quantity for CLIN 3001 is sixteen (16) units. The reference to "33 EACH" was a clerical typo from a historical contract template. Attachment 4 – Pricing Worksheet (Rev 1) has been updated and published with this amendment to reflect the correct description.

Offerors must use Attachment 4 (Rev 1) for their submissions.

QUESTION 7:

Please confirm whether Safety Data Sheets may be submitted as attachments outside the five-page Technical Capability Proposal page limitation.

Yes. Required Safety Data Sheets (SDS / MSDS) for proposed cleaning, sanitizing, and deodorizing chemicals may be submitted as separate attachments and do not count against the five (5) page limitation for the Volume 2 Technical Capability proposal.

QUESTION 8:

Please confirm if a cover page or table of contents counts toward the five-page Technical Capability Proposal page limitation.

No. A standard cover page and/or Table of Contents (if submitted) does not count against the five (5) page limitation for Volume 2.

QUESTION 9:

The current solicitation is password protected and offerors cannot fill in the SF1449 as the document is locked. Will the government release an editable version of the PDF solicitation?

Yes. An unlocked, fillable version of the SF 1449 solicitation document has been published alongside Amendment 0001 on SAM.gov to allow offerors to complete blocks 17a, 30a, 30b, 30c, and any applicable fill-ins.

QUESTION 10:

We are performing independent research on the solicitation (FA481926Q0093). We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number and what the total contract value was?

This is not an entirely brand-new requirement. The previous contract was awarded to Lane Services LLC under contract number FA481922P0006. The total estimated lifecycle value of that predecessor contract was approximately more or than $333,744.00, for different conditions.

QUESTION 11:

The PWS notes that the B9310 trailer "TOWES ONTO DRONE RUNWAY WHEN NEEDED FOR AIRCRAFT LAUNCHES." What is the required response time/notice when the trailer needs to be towed and serviced during a launch window? Does the contractor tow it, or only service it once WEG has positioned it?

The contractor is NOT responsible for towing, moving, or positioning the B9310 trailer; the using military organization (53 WEG) will tow and position the trailer. The contractor is only responsible for servicing (waste pumping, cleaning, restocking) the unit once it is positioned. The Government (via the COR) will provide a standard 24-to-48 hour advance notice to the contractor of upcoming launch windows requiring service.

QUESTION 12:

Is there a preferred/approved local disposal site, or is that entirely the contractor's responsibility to source?

There is no designated, preferred, or government-furnished waste disposal site on Tyndall AFB. Sourcing, utilizing, and paying for a permitted waste disposal facility that complies with all Florida Department of Environmental Protection (DEP) and EPA environmental and hazardous waste regulations is 100% the responsibility of the contractor.