Site Visit - Questions and Answers - 18 Nov 24.docx

18 November 2024 Question and Answers Is there a clause in the contract that if the winning bidder cannot perform or complete the job that it will go to the next bidder? How would this be handled?

Yes, 52.212-4 (m) Contract Terms and Conditions—Commercial Products and Commercial Services. (m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

The contractor shall possess a minimum insurance policy with coverage of $10,000,000. Is the $10,000,000 minimum insurance policy accurate.

The PWS and solicitation was amended and posted to SAM.gov on 12 November 2024, changing the insurance requirement from $10M to $2M.

Will the contractor have to provide forklifts, or will Tyndall AFB provide the forklift?

Per the PWS, “The contractor is responsible for providing all necessary personnel, equipment, supplies, transportation, tools, and materials to disassemble (if necessary), relocate, and reassemble (if necessary) the E-9A Program furniture and equipment.”

Are the hazardous materials being moved by personnel on the base or will the contractor be responsible?

The moving contractor will not move the hazardous materials within the hazmat lockers.

Is the contractor responsible for moving the Modular In-Plant Mobile Building(s) to the Alert Pad?

The Modular In-Plant Mobile Buildings in the hangar will not be moved by the contractor, however the furniture and items within the buildings will be the responsibility of the contractor.

Will we need to disconnect/ reconnect any air lines or water hoses to any of the equipment?

No, the contractor will not have to disconnect/ reconnect any air lines or water hoses to any of the equipment.

Will we be handling any of the IT?

All computers/laptops will not be moved by the contractor.

Is the contractor responsible for moving the boom lift?

All towable items will be moved by the government.

For the building 36070B. Will parking be reserved in front of or next to the office building for the contractor to perform the move?

Yes.

Will we need an escort to move the trucks or trailers to and from each site?

Per the PWS:

6.1 Suitability Investigations: Personnel working in a government facility for less than 6 months or working anywhere on Tyndall AFB property are required to have a Local Files Check. The Unit Security Manager will coordinate the Background Affidavit (with Pass & ID) - allow 7-day process time. A favorable local files check is required to be granted base access.

6.2 Pass and Identification Items: The contractor shall ensure the following pass and identification items required for contract performance are obtained for employees and non-government owned vehicles:

AF Form 75, Visitor/Vehicle Pass (AFI 31-204): The contractor shall adhere to local security policy when applying for short/long term visitor passes. Any contractor requesting a pass shall complete a Local Files Check with 325 SFS/Pass & ID

6.7 Facility Access: Contractor personnel without appropriate security clearance will be always escorted by authorized Government personnel while within controlled areas and restricted areas.

Does the contractor have to catalog each item going into boxes?

The contractor is responsible to catalog the items listed in the PWS. Items in the COMBS office to do not have to be cataloged, however a packing list should include the numbered boxes. All other packing requires a packing list pre- and post- move to ensure 100% accountability of the inventory being moved.

Can the contactor catalog by building or room instead of by item? Is the moving contractor expected to unpack and reassemble items, including placing them back on shelves?

No, due to accountability of the items cataloging should be performed per item packaged. Unpacking is expected with the exception for the COMBs Office’s prepacked parts and materials.

If I am awarded the bid, would I be able to walk through one more time to finalize Start times, timelines, and any hard times you guys need us to hit?

You may if time allows. However, per the solicitation, the period of performance is from 2 December 2024 to 6 December 2024. Also, doing so will not change terms and conditions of the contract.

If any sensitive, fragile, or technologically advanced equipment requires relocation, will Tyndall AFB ensure that the equipment is tested and verified as operational prior to its transfer by the moving contractor. Additionally, will information pertaining to these items be disclosed to prospective contractors during the bidding process, in accordance with applicable security and confidentiality requirements?

All equipment is maintained to FAA standards, if anything is not serviceable it will have a non-serviceable tag. By request, the Government will provide a list of non-serviceable items to the contractor.

Is there a specified time frame for completing the relocation?

Yes. Per the solicitation, the period of performance is from 2 December 2024 to 6 December 2024.

Can the contractor complete the work faster than the period of performance?

Yes, as long as the relocation is completed with the period of performance timeframe outlined in the solicitation.

Can the government provide a map with titles and locations of buildings for material flow?

Are there any particularly sensitive or delicate items requiring special care during the move?

There is the Program Office will provide a list to CONNs by 20 November 2024.

Does any equipment in the Batcave require special calibration before or after the move?

All equipment requiring calibration is calibrated and unless damaged will retain calibration.

Is the Connex container itself being relocated? If so, can items be downstacked and left inside during the move?

Yes. If the contractor chooses to accept the risk, they can move the connexs with the items inside.

Will any equipment be required to move items out of the Connex?

No.

Will IT equipment be prepped and ready for moving? Is the moving contractor responsible for setting up the IT equipment in its new location?

Computers, keyboards, etc will not be moved by the contractor, nor will the contractor be required to set-up these items.

Are refrigerators included in the move? If so, will they be emptied prior to the move?

Yes. All items will be removed from the refrigerators prior to the period of performance.

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