FA4819-15-R-0001_Consolidated_Q A_14_April_2015.pdf

Consolidated Questions and Answers for Solicitation FA4819-15-R-0001

20 April 2015

QUESTIONS AND ANSWERS 19 February 2015

Q1 - Please provide the incumbents name

A1 – The current contract is with Military Aviation & Commercial Cleaning (MACCS)

Q2 – Please provide the total contract value over 5 years and the annual value of the contracts.

A2 – The total contract value over the five year period is $3,275,545.69.

Q3 – Is there any planned growth in the contract compared to what was done with the previous contract. Any added squadrons to Tyndall Operations etc.?

A3- The Performance Work Statement (PWS) included in attachment 1 reflects all known work to be performed at this time.

QUESTIONS AND ANSWERS 24 February 2015

Q4. Ref. 52.212-1 Addendum, Instructions to Offerors, Paragraph B. Proposal Format and Part

III. Past Performance (solicitation page 14) – The instructions dictate that offerors shall submit three (3) volumes, however the instructions are not clear as to what specifically offerors are to submit to the government regarding their Past Performance volume. Please clarify what information offerors are to submit in their Past Performance volume.

A4. Ref: 52.212-1 Addendum, paragraph H. PART III Past Performance a. … aspects of an offeror’s contract history that will give the most confidence that the offeror will satisfy this solicitation. B. The offeror will provide the names and contact information for three references.

Q5. Ref. 52.212-2 Evaluation – This section includes information regarding page limits for Part

I (eight pages) and Part II (no page limit), however there is no information as to page limits for Part III. Please clarify if there are page limits for Part III.

A5. No page limit

Q6. Ref. 52.212-2 Evaluation – This section includes information regarding page limits for Part

I (eight pages). Will the government please consider increasing the page count for this Part, or exclude the evidence required in Technical Proposal Subfactor 2 from the page count.

A6. We feel 8 pages are sufficient for any offeror to adequately describe all four subfactors.

However, documents from leasing, rental, or insurance companies, submitted as evidence of ability to meet this technical subfactor will not count as part of the 8 pages. All narrative from the offeror, however, will be included in the page count.

Q7. Ref. Attachment 6, Contractor Performance Questionnaire – The copy provided on FBO is faded in parts and difficult to read. Please provide this document as a WORD document so that our contract reference POCs may more easily fill it in.

A7. Agree the attachment 6 copy isn’t as clear as it should be, per 52.212-1 Addendum paragraph H. PART III – PAST PERFORMANCE The offeror will provide the names and contact information for three references. 325th Contracting Squadron will contact those references and ask those references to complete and return the questionnaires provided in attachment 6 of this solicitation. We will send better copies to the references.

Q8. Reference PWS paragraph 2.1.5.5 – Please clarify the following sentence “Along with the

Functional Commander (FC) and CO, determine the appropriate dress for situations not covered above or for which an interpretation must be decided.”

A8. This refers of contractor dress standards and there may be situations that arise that may dictate contractor personnel wear specialized or distinctive attire not covered by the contract.

If this situation should arise, the contracting officer after coordination with the functional commander, will review the Air Force needs, contract requirements and provide direction to the contractor. If this results in an increased cost to the contractor a change order may be initiated.

Q9. Reference PWS paragraph 2.1.15.5 – Please explain the reference to “the Target Cost in

Section B”. We do not see anything within Section B entitled Target Cost.

A9. We agree that this doesn’t make sense and the PWS has been amended to remove this language. The PWS is now dated 26 Feb 15 and paragraph 2.1.15.5 has been stricken through to indicate that it is no longer applicable.

Q10. Reference PWS paragraph 2.2.3.7 – What industrial equipment is this paragraph referring to?

A10. Any of the Government Furnished Property/Equipment identified in Appendices 2EB, 2EC,and 2ED that require periodic user maintenance.

Q11. Reference PWS paragraph 3.1.2.1 – Do Transient Aircraft Services operate on all

Holidays?

A11. Typically, no. However, there are rare occasions when then airfield will be open for a local fly-by for a patriotic event (parade) or when some unusual circumstance arises. Holidays and after-hours workload is in Appendix 3A.

Q12. Reference PWS paragraph 3.1.3.9 – Is the use of bio-fuel mandatory, or only if we want the government to provide fuel for our vehicles? If our vehicles are not bio-fuel compatible, is there fuel source on base that we can use?

A12. 3.1.3.9. Only service provider vehicles/equipment that meet the scope of the contract and that are identified and approved by the CO will receive government provided fuel and the fuel maybe bio-fuel. Ensure vehicles/equipment are bio-fuel capable if Government supplies bio-fuel and the Government supplied fuel products option is accepted by the service provider.

NOTE: Diesel fuel may be as much as 20% bio-diesel.

A12. If the service provider elects to have Government provided fuel, that fuel may be bio-fuel.

If the service provider’s vehicles are not capable of operating on bio-fuel, the service provider shall seek another (commercial) source for fuel at their expense.

Q13. Reference PWS paragraph 3.1.18.4 – Will the TA employee be responsible for making the fuel connection at the aircraft, or will this be done by the aircraft crew chief?

A13. Small frame aircraft that do not carry their own ground crew (crew chiefs), are refueled by

TA personnel and they do hook up the fuel nozzle to the aircraft. If the aircraft has a crew chief on board, TA will assist, as necessary but it is the responsibility of the crew chief to make the fuel connection.

Q14. Reference PWS paragraph 3.1.18.4 – Do all arrivals require refueling?

A14. No. See Historical Workload in Appendix 3A.

Q15. Reference PWS paragraph 3.1.18.4 – Please provide historical workload for Aircraft

Towing.

A15. See Historical Workload in Appendix 3A.

Q16. Reference PWS Appendix 2D **– Please clarify what is meant by “evidence of availability”? How soon following award does the government expect to have equipment in place?

A16. **(Service provider shall provide evidence of availability of all vehicles no later than contract Pre-performance Conference.)** . Reference 52.212-1 paragraph F PART I –

TECHNICAL PROPOSAL Subfactor 2 “The offeror must provide in their proposal evidence of ownership and availability of, or ability to lease (e.g., lease agreement with rental company or subcontractor), an adequate number of vehicles and proof of liability insurance (or proof of ability to obtain) that meets or exceeds the insurance required by FAR Clause 52.228-10.” After contract award a pre-performance conference may be scheduled. If so, contractor will present a list of their equipment however, required equipment must be in-place and available on contract start date.

QUESTIONS AND ANSWERS - 4 MARCH 2015

Q17. The solicitation indicates that no previous Past Performance data would be considered unknown, and therefore considered "acceptable". However, Subfactor 4 of the technical evaluation seems to indicate that any contractor with less than four years’ experience in US military transient alert functions would be rated unacceptable, which would lead to an overall rating of technically unacceptable. We do not have any transient aircraft experience, would we automatically receive an overall rating of technically unacceptable for Subfactor 4?

A17. Yes

Q18. In the posted Q&A dated 19 Feb, someone asked for the total contract value over 5 years and the annual value of the contracts. You answered "The total contract value over the five year period is $3,275,545.69".

Was that amount for 60 months (5 years) or was the base year less than 12 months?

A18. There was a one month mobilization period followed by a six month base year.

QUESTIONS AND ANSWERS - 17 March 2015

PWS Ref: 2.1.8.2.6.1 states “Develop and maintain an installed aircraft engine intake/inlet/exhaust training and certification program applicable to F-15, F-16, F-22 and F-35 aircraft. Other aircraft may be added to the certification program when deemed necessary by the

Chief COR, FC or CO.”

Q19. When other aircraft are added to the certification program by the COR will there be a monetary adjustment for the additional training and inspections?

A19. Tyndall does not anticipate adding any aircraft other than those mentioned but considering the fluid nature of military operations it was considered prudent to leave the possibility open to new aircraft. If determined necessary, the contractor may seek equitable adjustment as the situation dictates.

PWS Ref: 2.1.8.2.6.1.1 states certifiers will be appointed by the MXG/CC, then, 2.1.8.2.6.2 states that the Program Manager shall be the final authority on SCR approval.

Q20. Is there a conflict?

A20. No conflict exists. AFI 21-101 paragraph 14.4.4. states, "Certifying officials will be appointed by the MXG/CC IAW Table 14.1." Table 14.1, item 6, Note 1, Approved by

MXG/CC, applies and cannot be deviated from. Currently, the Program Manager is the inlet inspection certifier. The program manager is the final authority for their employees but cannot appoint him or herself as a certifier.

PWS Ref: 2.1.12.2 states “Provide services as required by the CO to support base OPLANS, support agreements and weather evacuation support. Service provider may be required to support an activation or exercise of contingency plans, or emergency plans, outside normal duty hours.”

Q21. Outside of normal duty hours, is the contractor required to support exercises if the aircraft traffic is only simulated?

A21. No, only actual or scheduled aircraft activity applies. If exercises have the potential for aircraft activity, then TA may be required to participate.

PWS Ref: 3.1.3.2 states “The service provider shall provide a minimum of three pickup trucks with automatic transmissions“ and Ref: 3.1.16.5 states “Use a truck with a mounted “Follow

Me” sign to guide aircraft upon request from the tower” and APPENDIX 2D states “The government provides two “Follow Me” signs.”

Q22. Will the government provide an additional “Follow Me” sign for the third truck?

A22. No. Additional signs are not necessary. TA's mission tempo does not justify the purchase and use of additional “Follow Me” signs.

PWS Ref: 3.1.10.10.2 states “Visually inspect inlets and exhaust for FO prior to engine start.”

And 3.1.10.10.4 states “Inspect all transient aircraft for evidence of bird strikes.”

Q23. Does the Air Force provide cherry pickers for intake/exhaust and bird strike inspections on large frame aircraft such as KC-10, C-5 and C-17? Or, will the contractor be required to provide them?

A23. No additional equipment is required. Inspections of aircraft for evidence of bird strike or

FOD will be performed with the equipment available. Inspections are to be performed from the ground or using stands or ladders that are readily available to the contractor. If FOD or bird strikes are suspected additional equipment from other base agencies may be requested for further investigation. Additionally, large frame aircraft normally carry their own crews that inspect the aircraft. TA's obligation is to assist the aircrews if the need arises.

PWS Ref: 3.1.18.9 Processing/Inspection Services states “Perform aircraft engine intake/inlet/exhaust inspection shortly after engine shutdown.”

Q24. (1) Is this meant to be a quick visual inspection for obvious damage or are personnel required to enter the engine and inspect the first several rows of rotors and stators with flashlights and mirrors for damage?

A24.(1) This is meant to be a visual inspection for obvious damage except on aircraft that a certification program is required IAW PWS 2.1.8.2.6.1. All F-15, F-16, F-22 and F-35 aircraft will receive an inspection IAW applicable aircraft technical orders.

Q24. (2) If the more thorough inspection is required and since Tyndall receives a higher percentage of smaller/fighter type aircraft, are personnel required to be trained on inspecting the less frequent larger frame aircraft like the KC-10, C-5 & C-17?

A24 (2). No, these aircraft have their own crews to perform in-depth inspections.

PWS Ref: 3.1.21.3. states “Respond to all In Flight/Ground Emergencies (IFE/GE's) with required personnel (minimum of two). Upon notification of an IFE/GE, the service provider shall respond immediately. Service Provider is responsible for all requirements to safely remove F-22, F-16 and T-38 aircraft from the runway up to and including tire changes. For unfamiliar aircraft emergency requirements, service provider shall request assistance, equipment and tires from tenant/deployed units. Support beyond the capability of the service provider shall be the responsibility of the 325 FW, CDDAR Program.”

Q25. Are F-22, F-16, and T-38’s the only aircraft T/A is responsible for removing from the runway?

A25. TA is not just responsible for the aircraft mentioned but they shall have the capability to replace blown tires with a temporary wheel/tire, on these particular aircraft, for quick removal from the runway. Most other IFE/GE will require a varying degree of support by TA, including towing.

Ref: 3.1.21.4 states “The service provider shall have three personnel on duty during local flying to meet minimum personnel for towing.”

Q26. Does that mean that the service provider is not required to have three personnel on duty when the base assigned units are not flying local missions? Or, are three people required on duty whenever the airfield is open to facilitate towing/emergency response?

A26. During local flying, three people are required as a minimum. It is otherwise incumbent on the Service Provider to determine on duty manpower, based on anticipated need and PWS requirements.

QUESTIONS AND ANSWERS - 18 March 2015

This is in reference to the Q&A posted on 17 March. We would like additional information concerning the last Q&A on the document that references 3.1.21.4.

The following is the Q&A in question:

Ref: 3.1.21.4 states “The service provider shall have three personnel on duty during local flying to meet minimum personnel for towing.”

Q. Does that mean that the service provider is not required to have three personnel on duty when the base assigned units are not flying local missions? Or, are three people required on duty whenever the airfield is open to facilitate towing/emergency response?

A. During local flying, three people are required as a minimum. It is otherwise incumbent on the

Service Provider to determine on duty manpower, based on anticipated need and PWS requirements.

Q27 - Could we please get a broader definition of “local flying”? Is this just base assigned aircraft? Or, does it also include units staging from Tyndall that are deployed for weapons training and tenant units that do not have “base assigned” aircraft?

A27 – Local flying is defined as aircraft flying sorties from Tyndall AFB, with the intention of returning to Tyndall AFB to complete their sortie. It is not just base-assigned aircraft, but also tenant units and aircraft here on temporary duty to support local units or participate in tenant programs, such as WSEP.

Your answer states that: "It is otherwise incumbent on the Service Provider to determine on duty manpower, based on anticipated need and PWS requirements".

Q28 (a) If we reduced our manning to less than 3 people because no aircraft were anticipated to come in and all base units/aircraft were in a stand down mode, what if an aircraft from another base diverted to Tyndall with an inflight emergency? Would we receive assistance from the base to remove the aircraft from the runway? If we received no assistance and our personnel on duty had trouble removing the aircraft from the runway, would we be in violation of the contract or otherwise be penalized?

A28 (a) - If an unexpected arrival occurred (and the pilot could not stay with the aircraft to ride brakes) then it is reasonable to seek assistance from other base military personnel. If no assistance was available and/or transient personnel were otherwise unable to move the aircraft from the runway immediately, transient services would not be in violation of the contract or otherwise be penalized for having less than 3 people on duty.

Q28(b) If the contractor is the main crash recovery function at Tyndall, would it not be more prudent to require 3 people on duty at all hours that the airfield is open to possible traffic?

A28(b) – The Transient Aircraft Services IS NOT the main crash recovery function at Tyndall.

The Crashed, Damaged, or Disabled Aircraft Recovery (CDDAR) program is the responsibility of the 325th Maintenance Squadron at Tyndall AFB.

QUESTIONS AND ANSWERS - 19 March 2015

Q29 - Please clarify in the PWS under 3.1.3 Service Provider Vehicles paragraph 3.1.3.3 states that the service provider shall provide two self-propelled truck staircases(Reference Appendix

2D for specifications). Appendix 2D 1.1.2 says Two Aircraft Stair Case Trucks able to service both narrow and wide body aircraft being that these are two different types of equipment with the stair case truck costing more than the self-propelled stairs. Which type is the PWS referring too?

A29 – Use of the word “trucks” was an oversight on our part. We do not imply that the air stairs must be “truck” mounted to the extent that there is a cab and the appearance of a truck chassis.

Q30 – In the Technical Proposal subfactor two for stairs and tow vehicles it say The offeror must provide in their proposal evidence of ownership and availability of, or ability to lease (e.g., lease agreement with rental company or subcontractor), Are you saying that the contractor must already own or lease these vehicles before they know whether or not they will be awarded the contract?

A30 - We are not saying you must own or rent the equipment before contract award. We are looking for evidence that the offeror will have the capability and means to obtain the required equipment by the contract start date (i.e. more than a verbal assurance) if awarded this contract.

QUESTIONS AND ANSWERS - 14 April 2015

The Question and Answer period was over on 19 March however there does seem to be some misunderstanding on the past performance process.

Reference - H. Part III, Past Performance, paragraph b – “Second [Aspect], an evaluation to determine how well the contractor performed on the contracts. The offeror will provide the names and contact information for three references. 325th Contracting Squadron will contact those references and ask those references to complete and return the questionnaires provided in attachment 6 of this solicitation.”

Q31 – Please confirm bidders are not required to send out questionnaires (Atch 6) but only to furnish names and contact information in the proposal.

A31. As stated in the Solicitation: The offeror will provide the names and contact information for three references.

325th Contracting Squadron will contact those references and ask those references to complete and return the questionnaires provided in attachment 6 of the solicitation. Only references for relevant contracts are desired. Any completed questionnaires provided by the offeror directly will not be considered.