Combined Synopsis Soliciation RFQ - FA481424TF004.pdf

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DEPARTMENT OF THE AIR FORCE

6TH AIR REFUELING WING (ARW)

MACDILL AIR FORCE BASE, FLORIDA

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA481424TF004 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-01; Effective 11-14-2023.

This is a set-aside for 100% Small Business.

The North American Industry Classification System (NAICS) code for this project is 611430 with a size standard of $12 Million.

The purpose of this Combined Synopsis and Solicitation (hereinafter referred to as “Request for Quote” and/or “RFQ”) is to:

Contract instructor-led on-onsite and instructor-led virtual live webinar training which provides detailed instruction in behavior-based interview techniques within HQ USSOCOM. Under this contract, the contractor shall deliver Behavior-based Interview Skills training as described in this Performance of Work Statement (PWS). This scope of work applies to training taught in the on-or off- site sessions. The virtual live webinar platform shall be accessible to Government personnel via Government network domains and compatible with HQ USSOCOM networks.

Reference PWS for complete requirement details.

Ship to Address and/or Place of Performance: Ms. Lilibeth Gorton 7701 Tampa Point Blvd MacDill AFB, FL 33621 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126

The Contract Line Item Number (CLIN) Schedule is provided below:

Item Description Quantity Unit Unit Cost Total Amount

Behavior Based Interview Skills Training FY 24 (Instructor-led and/or Instructor-led virtual live webinar) 4 Each

Behavior Based Interview Skills Training FY 25 (Instructor-led and/or Instructor-led virtual live webinar) 4 Each

Behavior Based Interview Skills Training FY 26 (Instructor-led and/or Instructor-led virtual live webinar) 4 Each

Behavior Based Interview Skills Training FY 27 (Instructor-led and/or Instructor-led virtual live webinar) 4 Each

Behavior Based Interview Skills Training FY 28 (Instructor-led and/or Instructor-led virtual live webinar) 4 Each

TOTAL

1. Addendum to 52.212-1, Instructions to Offerors – Commercial Items (Oct 2018)

FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Sep 2023) applies to this acquisition and is incorporated by reference. The below items have been revised.

- The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

- Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

- Paragraph (g) second sentence revised as follows: “The Government intends to evaluate quotes and award a contract without interchanges. The government however, reserves the right to conduct interchanges with one, some, none or all vendors at its discretion."

- Paragraph (B)(12) is added as follows:

As part of a vendors quote, the following information must be furnished:

(i) Company Name

(ii) DUNS Number

(iii) Cage Code

(iv) Number of Employees (used to evaluate size status) http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1070_147634

(v) Total Yearly Revenue (used to evaluate size status)

(vi) Estimated Delivery Date

(vii) Payment Terms

(viii) Warranty Terms

(ix) FOB (Destination or Origin)

(x) Shipping Costs

2. Evaluation of Quotations

Pursuant to FAR 12.602 contract award will be made using Simplified Acquisition Procedures in accordance with FAR 13.106. Quotes will be evaluated based on responses to below factors and sub factors (when applicable).

a. Factor 1 – Technical Approach

b. Factor 2 – Price

Factor 1 - Technical Approach

This factor and applicable sub factor/s will evaluate a vendor’s ability to meet the requirements outlined in the Performance Work Statement (PWS) dated 25 October 2023.

For evaluation and to be considered responsive, vendors must provide the following:

Factor 1, Technical Approach (No Sub Factors):

Offerors shall submit for evaluation clear evidence that they understand and can fulfill key requirements of the PWS. Your technical approach will be rated as “Meets Minimum Requirements" if it contains the following:

1. Clear evidence that the offeror understands and can fulfill key requirements identified in the PWS dated 25 October 2023 Sections 5-6 and 8-12.

Factor 2 - Price

To be considered responsive, vendors must provide pricing for all items specified in the above CLIN Schedule.

Quotes will be evaluated for price completeness, reasonableness and balance.

a. Completeness. The quote will be reviewed to determine the extent to which all the price elements have been addressed. The vendors quoted price and other information will be evaluated to ensure continuity and traceability of prices to the technical volume between the initial quote and any revisions thereto (if applicable). The review will determine the adequacy of the vendors quote in addressing and fulfilling the solicitation requirements.

b. Reasonableness. For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. The Government will determine prices fair and reasonable through the use of one or more of the price analysis techniques at FAR 13.106-3(a).

c. Unbalanced pricing. Vendors are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices.

Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one (1) or more contract line items is significantly over or understated. The Government shall analyze quotes to determine whether they are unbalanced with respect to separately priced line items or sub-line items. A quote that is determined to be unbalanced may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

3. Basis for Award

Comparative Analysis. Following receipt of quotes, the Government will perform a comparative analysis (comparing vendor quotes to the requirements of the RFQ) in order to select the vendor that is best suited to fulfill the requirements of the RFQ and represents the best value to the Government. All quotes will initially be evaluated and rated based on the vendor’s responses to factors and/or sub factors (if applicable). If sub factors are utilized, each sub factor will be individually evaluated, rated and form the basis for an overall Technical Approach rating. Absent of sub factors, the Technical Approach will be evaluated and rated on its own. The Technical Factor and/or applicable sub factors will receive a rating of: “Exceeds Minimum Requirements”, “Meets Minimum Requirements” or “Does not Meet Minimum Requirements”. Preference may be given to vendors whose provided solution exceed minimum requirements if determined by the government to represent the best value. Quotes will also be reviewed for price completeness, reasonableness and balance. An incomplete, unreasonable and/or unbalanced determination may result in an offeror being determined non-responsive and/or ineligible from award. The Government will lastly make an award decision consistent with evaluated results and determined to represent the best value.

4. Quote/Question Suspense & Submission Instructions

NOTE: Required method of receipt is via email. ZIP files are not an acceptable format for the Air Force Network and will not go through our email system. Vendors should place a read/delivery receipt and/or request confirmation of receipt by the government.

Any offer not sent via email to the appropriate government POC’s will be considered nonresponsive.

a. RFQ due date: 20 December 2023 RFQ due time: 0900 hrs EST Email Quotes to: cody.overstreet@us.af.mil & ramon.jimenez.7@us.af.mil or mail to: 2610 Pink Flamingo, Tampa FL 33621 Attention: SSgt Overstreet and Mr. Jimenez

b. All questions regarding this RFQ must be emailed to cody.overstreet@us.af.mil & ramon.jimenez.7@us.af.mil by 0900 hrs EST on 6 December 2023.

5. Provisions and Clauses

The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

Provisions and clauses may be obtained via the internet through the following website:

https://www.acquisition.gov

NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME OF AWARD BUT

SHALL REMAIN PART OF THE CONTRACT FILE.

The following FAR Provisions and Clauses are applicable to this RFQ:

- Reference attachment # 3 for list of applicable FAR provisions and clauses.

The following DFAR Provisions and Clauses are applicable to this RFQ:

- Reference attachment # 3 for list of applicable DFAR Provisions and Clauses.

The following AFFARS clauses are applicable to this RFQ:

mailto:cody.overstreet@us.af.mil mailto:ramon.jimenez.7@us.af.mil mailto:cody.overstreet@us.af.mil mailto:ramon.jimenez.7@us.af.mil https://www.acquisition.gov/

OMBUDSMAN (Jul 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes.

The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsmen, Mrs. Susan Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225-5022, 618-229-0267, fax 618- 256-5724, email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICC/AFISRA/SMC ombudsman levels, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

5352.223-9001 Health and Safety on Government Installations

HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (JUL 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

mailto:susan.madison@us.af.mil

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

5352.242-9000 Contractor Access to Department of the Air Force Installations

CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (JUL 2023)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101 , Integrated Defense, and DODMAN5200.02_AFMAN 16-1405 , Air Force Personnel Security Program.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

Attachments: 4

1. PWS dated 25 October 2023

2. Course Evaluation Sheet

3. Clauses and Provisions

4. USSOCOM Regulation 690-6, Recruitment, Assessment, and Hiring