Appendix Q - Definitions .pdf

APPENDIX Q – DEFINITIONS

TECHNICAL DEFINITIONS:

Accountable Officer: A government person appointed to keep auditable records of property in numbered stock record accounts.

Capitalization: Term used to describe any change to value or volume of real property assets.

Commissioning (Cx): Process of ensuring a building’s operating systems — mechanical, electrical, HVAC, etc. — are designed, installed and programmed for optimal performance.

Ideal for new construction or new system installation – ensures that equipment is sized appropriately for the building, installed correctly, and calibrated for optimal performance and energy savings

Contracting Officer (CO): A person with authority to enter into, administer, and/or terminate contracts and make determinations and findings.

Contractor: The individual or company responsible for performing the duties and responsibilities defined in the PWS.

Controlled Forms: An accountable form that must be controlled typically due to its involvement with security or monetary concerns.

Cryogenics: All references to cryogenics within this PWS pertain to liquid oxygen.

Defective Service: A service output that does not meet the standard of performance associated with it in the Services Summary.

Defense Reutilization and Marketing Office (DRMO): The DLA organizational entity having accountability for and control over reusable property.

Delayed Maintenance: Maintenance that can be delayed without serious damage to a piece of equipment or without compromise of safety standards.

Facility Manager: A person designated, in writing, by the unit commander for each facility assigned to the organization. Building managers are the representative and official contact for an organization whenever a building needs work performed by Civil Engineering.

Fair Wear and Tear: The deterioration of items attributed to normal usage.

Fuels Automated System: The automated system utilized to operate the Fuels Information and

Fuels Manager Programs.

Limited Technical Inspection: An inspection performed to determine the current condition of a piece of equipment.

Maintenance: All actions required keeping a piece of equipment serviceable. This includes inspection, testing, servicing, repairing, overhauling, rebuilding, remanufacturing, cannibalizing, and reclaiming parts, accessories, and end items.

OPLAN. The Operational Plan (OPLAN) that identifies the most stringent requirement indicated to support a particular location. A single location may support multiple OPLANs, but only the most stringent single OPLAN tasking is identified as the BPWRR for that location.

Personal Protection Equipment: Equipment worn to minimize exposure to hazards that cause serious workplace injuries and illnesses. These injuries and illnesses may result from contact with chemical, radiological, physical, electrical, mechanical, or other workplace hazards.

Petroleum, Oils, and Lubricants (POL): Refers to all petroleum, oils, and lubricants.

Preventive Maintenance: The care and servicing by personnel to maintain equipment and facilities in satisfactory condition by providing for systematic inspection, detection, and correction of incipient failures, either before they occur or before they develop into major defects.

Quality Assurance: Those actions taken by the government to ensure that services meet the requirements in the PWS.

Quality Assurance Surveillance Plan (QASP): An organized written document used for the government’s quality assurance surveillance. The document contains specific methods to perform surveillance of the contractor.

Quality Control: Actions taken by a contractor to control and ensure the production and quality of services meet the requirements of the PWS.

Recommissioning: Process of commissioning that takes place after a building has become operational but has a need for further or additional system solutions. Ideal for underperforming facilities including operational buildings that need smaller repairs, replacements, and resets.

Recommissioning is ideal for buildings that have begun to ‘wear’ or for ‘green’ energy solutions for pre-existing mechanical systems.

Resource Control Center: Monitors fuels operations and maintains fuels accounts according to applicable directives.

Retro-Commissioning: Many sources use the term “retro-commissioning” synonymously with

“recommissioning” in that systems require additional reset to design parameters. Often, the basis of design and original commissioning reports are not available, requiring a proper commissioning effort as if a newly installed system. Retro-commissioning is the process of increasing cost savings and improving energy savings for a building that may have not been properly commissioned from the start. Ideal for buildings that have been in existence the longest and are facing commissioning issues and buildings that were never properly commissioned at the start. Often times this can be commercial and industrial buildings that have longer lifespans.

Scheduled Maintenance: Periodic prescribed inspections or servicing of equipment accomplished on a calendar mileage or hours-of-operation basis.

Standard Base Supply System (SBSS): An automated inventory accounting system designed to provide timely supply support to base level activities. The system consists of a computer for storage and maintenance of records and for generation of management reports as well as manual procedures and interfacing computer programs.

Standard Reporting Designator (SRD): Identifies the type of aircraft, major end item, or system.

Test and Balance (TAB): Process of adjusting HVAC system components to supply air and water flows to match the requirements.

Unscheduled Maintenance: Maintenance that is not scheduled but is required to correct deficiencies and restore the piece of equipment to a serviceable condition.

UNIFORMAT II: Commercial standard (ASTM E1557) to provide common structure describing major building systems, design, cost estimating, facilities management, and life-cycle cost engineering.

CIVIL ENGINEERING SPECIFIC DEFINITIONS:

BUILDER: US Army Corps of Engineers Construction Engineering Research Laboratory web-based SMS program. Includes BUILDER Remote Entry Database (BRED) software program for use on field tablets. BUILDER data entry format is ASTM-E1557-09 Uniformat II, Level 4.

Construction: New work to upgrade, renovate, and replace facilities and infrastructure.

Controlled Area: Those areas designated by the commander that require control of personnel for security reasons and/or equipment for protection of personnel and property.

Custodian Authorization/Custody Receipt Listing (CA/CRL): A computer generated report

(listing) that shows all authorizations, in-use assets, and code. Items on the list are in authorized preferred stock number sequence with all substitutes listed immediately after the preferred number with the same in-use detail number.

Equipment Authorization Inventory Data (EAID): Organizational equipment reflected in the

EAID as delineated in AFI 23-101, Materiel Management, and other technical operating equipment of the using organization, such as communication and electronic, technical medical, commissary, cryptographic, automatic data processing, rental equipment, etc.

Facility: A facility is a building, structure or other real property improvement, including utility systems, pavements, and land. This includes all interior and exterior facilities except telephone/television cable network and communication and security systems.

Facility Board: A committee composed of senior base personnel that approves or disapproves all major facility actions.

Infrastructure: Items that support the base facilities. These include, but are not limited to:

water mains, gas mains, roads, electrical distribution, power production systems, etc.

In-service Work Plan (IWP): This plan is used to time-phase work to be accomplished by the contractor. It is used as an aid in making and keeping commitments to customers and to allocate hours for various types of work.

Integrated Pest Management: The use of all appropriate technological and management techniques to bring about an effective degree of pest prevention and suppression in a cost effective environmentally sound manner.

Painting: Includes taping, floating, wall covering, and surface preparation.

Pest: An insect, animal or plant that is harmful, destructive, or detrimental to facilities or humans.

Prioritization of Service Requests (SRs): Priority 1, Emergency; Priority 2, Preventative

Maintenance; Priority 3, Scheduled Sustainment Work (Priority 3A, High Mission Impact, Priority 3B, Medium Mission Sustainment, Priority 3C, Low Mission); Priority 4 (Priority 4A, work that does not contribute to sustainment of continued missions operations; Priority 4B, all other enhancement work).

Production Control: An area established as a focal point for work control.

Real Property: Lands and interest therein, leaseholds, buildings, structures, and appurtenances.

This includes articles that, after affixed to the realty, become part of it.

Real Property Installed Equipment (RPIE): Government owned or leased accessory equipment, apparatus and fixtures which aid in the function of the real property and are permanently attached to, integrated into, built in or on government owned or leased property.

Real Property Similar Equipment (RPSE): Equipment that is installed but is not an integral part of a facility such as uninterruptible power supply and power filters. The real property office will make final determinations on items where it is questionable if the item is RPIE or RPSE.

Response Time: The interval between receipt of the initial notification and the time the contractor arrives on the scene for initial investigation.

Service Calls: Repair and maintenance work required to keep the facility, utilities, and RPIE in such a condition that it may be utilized at its original design capacity and efficiency. Service includes maintenance, repair, and replacement of parts and equipment.

Shop Stock: Small items kept in the shop such as nuts and bolts. Items are usually a broken lot

(e.g., open box of washers when unit of issue is box) and are low cost, high turnover items.

Service Request: A NEXGEN IT submission or written local form, formally (AF Form 332) request made to Civil Engineering for maintenance repair, alteration, and construction of facilities. These requests are coordinated as prescribed by local policies.

Store Stock: Supply items used for day-to-day maintenance and repair. Sufficient supply of items is kept on hand at all times in the warehouse.

Unserviceable Property: Defines material which cannot be repaired economically and cannot be used for its intended purpose.

Work Order System: This is a method used for approving or disapproving SRs.

Work Order Review Board: A select committee of engineering, safety, fire, and contracting personnel tasked with validating SRs and identifying the source of Civil Engineering work accomplishment when it is beyond the capabilities of the in-house work force.

Work Task (WT): An expeditious way to authorize work that does not require detailed planning and usually does not exceed 50 hours of labor. Formally known as (Direct Scheduled

Work, DSW).

ENVIRONMENTAL DEFINITIONS:

Accumulation Point: The area in or near the work place where hazardous waste can be accumulated prior to removal to accumulation area.

Accumulation Site: The area where hazardous wastes are accumulated prior to transfer to a permitted treatment, storage or disposal facility.

Asbestos: A naturally occurring silica like mineral used on articles such as theater curtains, pipe insulation, ceiling and floor tiles for protection from fire or heat. Asbestos in the friable state easily crumbles. Inhalation of the asbestos dust may lead to lung cancer and asbestosis.

Asbestos-Containing Material (ACM): Any material containing more than one percent asbestos. Asbestos includes chrysotile, amosite, crocidolite, termolite asbestos, anthophyllite asbestos, actinolite asbestos, and any of these minerals that has been chemically treated and/or altered. Asbestos also includes presumed asbestos-containing material (PACM).

Base Comprehensive Plan: A concise document containing the plans (either incorporated or by reference) that guide the development of the installation. Such plans include transportation, land-use, community center, environmental quality, facility development (near and long-term), and utilities. Also, as part of the base comprehensive plan updates, most bases update their existing base maps such as base layout and utilities.

Biochemical Oxygen Demand (BOD): An indicator as to the degree of pollution that exists in a body of water. A 5-day BOD analysis is often a requirement of the installations national pollutant discharge elimination system (NPDES) permit.

Chlorofluorocarbon (CFC): A class of compounds that have been shown to be the primary contributor to depleting the upper atmosphere of protective ozone. Examples include halon, chemicals used in making Styrofoam, and certain propellants.

Class III Asbestos Work: Repair and maintenance operations where “ACM” including thermal system insulation (TSI) and surfacing ACM and PACM are likely to be disturbed.

Clean Air Act (CAA): Legislation which regulates air pollutants that are potentially detrimental to human health or human welfare. The act defines criteria for ambient air, hazardous air pollutants, and how the states will develop implementation plans. States have been given the responsibility for enforcing standards.

Clean Water Act (CWA): The water act that decreed that the waters of the nation should be

“fishable/swimmable” (e.g., the waters should be safe enough to swim in and support aquatic life). Regulation under the CWA applies primarily to discharges into navigable bodies of water

(e.g., lakes, streams, rivers) and basically excludes groundwater.

Comprehensive Environmental, Response, Compensation, and Liability Act (CERCLA): The act which established the “superfund” for cleaning up the nation’s worst waste disposal sites and held all generators responsible for past disposal of hazardous wastes. It requires full disclosure of past sites and waives federal sovereign immunity.

Competent Person (Asbestos): In addition to the definition in 29 CFR 1926.32 (f), one who is capable of identifying existing asbestos hazards in the workplace and selecting the appropriate control strategy for asbestos exposure, who has the authority to take prompt corrective measures to eliminate them, as specified in 29 CFR 1926.32 (f); in addition, for Class III and Class IV work, who is trained in a manner consistent with EPA requirements for training of local education agency maintenance and custodial staff as set forth at 40 CFR 763.92(a)(2).

Competent Person (Lead): One who is capable of identifying existing and predictable lead hazards in the surroundings or working conditions and who has authorization to take prompt corrective measures to eliminate them.

Cross Functional Team (CFT): A group of people representing key organizations to include operations, maintenance, safety, environment, occupational health, transportation, ranges, and any others deemed critical for development and execution of environment, safety, and occupational health (ESOH) initiatives in support of the environmental management systems

(EMS) or environment, safety, and occupational health management system (ESOHMS).

Typically it also includes military, civilian, and contractor personnel from all levels of the organizations. The ESOHMS coordinator usually chairs the team. He or she may wish to contact facility tenants, non-AF entities, and other units to serve on the CFT. The team is given broad objectives, but not specific directives. Decision-making within the team is usually based on consensus.

Defense Environmental Restoration Account (DERA): A special fund set-up by Congress to fund the clean-up of past DoD hazardous waste disposal sites. This DoD “superfund” is kept separate from other O&M accounts and is managed by the Air Staff. Fund expenditures are limited, with specific funding guidance being issued annually.

Description of the Proposed Action and Alternatives (DOPAA): The first step in the EIAP process. The proponent of the action provides a description of the proposed action and all reasonable alternatives to the office responsible for the environmental impact analysis. The description should always include the “no action” alternative.

Environmental Assessment: A public document under the EIAP that examines the environmental consequences (both positive and negative, bio-physical and socioeconomic) of a proposed action. The purpose of the document is to determine whether or not there is a potential for significant impact to the environment as a result of the proposed federal action. In most cases the document must be available for public review and comment for a period of 30 days prior to a decision being made for proceeding with the action.

Environmental Compliance Assessment and Management Program (ECAMP): An integrated environment, safety, and health process designed to help commanders assess their installation’s environment, safety, and occupational health risk and cost reduction programs and to identify and track solutions to ESOH problems. In response to EO 12088, Federal

Compliance and Pollution Control Standards (October 13, 1978), the Air Force designed the

Environmental, Safety and Occupational Health Compliance Assessment and Management

Program (ESOHCAMP) to assist Air Force installations and organizations in complying with all applicable regulatory standards. ESOHCAMP programs include all major and minor installations (including tenant organizations on and off the installation), support sites with one or more permits from environmental regulatory agencies (federal, state, local, DoD, or Air Force), and government-owned, contractor operated facilities.

Environmental Impact Analysis Process (EIAP): The process designated to meet the requirements of National Environmental Policy Act . It ensures that environmental factors are considered in the decision making process.

Environmental Impact Statement: A report examining the environmental consequences of a proposed federal action that could significantly affect the quality of the human environment.

Established under the National Environmental Policy Act, it is a systematic, inter-disciplinary approach that examines various attributes of the environment and determines the quantitative effects on the environment due to a proposed action. Mitigation measures must be included if possible to reduce the effects identified in the statement.

Environmental Protection Agency (EPA): At the federal level, it is the agency of the executive branch tasked to oversee protecting the environment on a national scale. Enforcement programs include air, water, solid waste, and hazardous waste. The federal agency is broken down into 10 EPA regions, each covering a specific area of the US. Many states have also created a state EPA for enforcing state environmental regulations. The federal EPA may delegate enforcement of federal EPA requirements to the states, if the state has a media compliance and enforcement program that is either as stringent or more stringent than the federal requirements.

Environment, Safety, and Occupational Health (ESOH): ESOH includes environmental programs (pollution prevention, conservation, clean-up, etc.), environmental health, fire protection, safety, and occupational health disciplines.

Environmental, Safety, and Occupational Health Council (ESOHC): The ESOH is a steering group that reviews policies and programs, establishes goals, monitors progress, and advises leadership. Council members include the installation commanders, operations, maintenance, resource management (transportation, supply, fuels, and finances), Civil

Engineering, public affairs, judge advocate, tenant organizations, contractors, sometimes geographically separated units, and bioenvironmental health.

Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA): The act which controls the development, manufacture, distribution, and application of pesticides and other related chemicals. Primarily impacts are on the pest management and grounds maintenance personnel in

Civil Engineering. Unique to this law is the strict labeling requirements for these products which outline all environmental requirements.

Glove-bag: Not more than a 60 X 60 inch impervious plastic bag-like enclosure affixed around an asbestos-containing material, with glove-like appendages, through which material and tools may be handled.

Hazardous Air Pollutant (HAP): Air pollutants for which no National Ambient Air Quality

Standards have been set, and which may reasonably be expected to cause or contribute to increases in deaths, or cause serious irreversible illness, or cause incapacitating reversible illness.

Current regulated hazardous air pollutants are listed in section 112b of the Clean Air Act (e.g.

asbestos, benzene, vinyl chloride, inorganic arsenic, beryllium, mercury, radio-nuclides, etc.).

Currently there are 188 hazardous air pollutants regulated under this section of the Clean Air

Act.

Hazardous Material: The Transportation Safety Act of 1974 defines a hazardous material as

“any substance or material in a quantity or form which may pose an unreasonable risk to health and safety or property when transported in commerce.” Further definition of hazardous material may be found in AFI 32-7086, Hazardous Materials Management, in the “Terms” section of

Attachment 1.

Hazardous Waste: Any used hazardous substance that exhibits the characteristics of: 1) ignitability, 2) corrosivity, 3) reactivity, 4) toxicity characteristic leaching procedure, 5) or is listed in 40 CFR Part 261, subpart D. Under environmental requirements any material once defined as a waste meets the criteria for a hazardous waste and cannot be recycled or reused for its original intended purpose.

Hazardous Materials/Hazardous Waste Management (HM/HWM): The control of the ordering, amount, type, collection, source separation, storage, transportation, treatment, recovery, and disposal of hazardous materials and hazardous wastes.

Installation Restoration Program (IRP): A program to investigate, evaluate, and remediate the environmental impact of past disposal actions on Air Force installations. The IRP is DoD’s official response to the requirements of CERCLA. DERA dollars are used to conduct the investigations, evaluations, and clean-up efforts.

Lead: Metallic lead, all inorganic lead compounds, and organic lead soaps. Excluded from this definition are all other organic lead compounds.”

Manifest: A detailed document used to track hazardous waste from the point of generation to the point of disposal.

Material Safety Data Sheets: Forms that contain information on the manufacturer, physical properties, hazards, and chemical composition of a product.

National Contingency Plan: A plan approved by the National Response Center that outlines specific response actions in the events of natural disasters or national emergencies, including responses to releases of hazardous materials and/or hazardous wastes. It outlines regulatory agency responsibilities and who to contact for specific response actions. DoD National Priorities

List (NPL) sites, as part of the IRP, must perform clean-up actions IAW this plan.

National Pollutant Discharge Elimination System (NPDES): Under the CWA, NPDES is the oldest environmental permitting system in the country. It includes a series of permits for each discharge point into the nation’s surface waters to control the type and amount of pollutants that are being discharged.

Notice of Noncompliance: Similar to a notice of violation except that it is more fully detailed documenting the various violations, noting enforceability claims, liability claims, and compliance schedules between EPA and federal facilities.

Notice of Violation: A formal legal notice from either a local, state, or federal regulatory authority that an installation, agency, and function has violated applicable laws or regulations.

Ozone Depleting Substance: This acronym refers to CFCs, halons, Freon, and other substances that deplete the stratospheric ozone layer. The production and use of these substances is regulated by EPA regulation 40 CFR Part 82 - Protection of Stratospheric Ozone.

Polychlorinated Biphenyls: A group of chemical compounds which were added to fluid in electrical equipment such as capacitors, fluorescent lighting ballasts, and transformers to increase their heat carrying capacity. PCBs were banned from further production as part of the Toxic

Substances Control Act.

Presumed Asbestos-Containing Material (PACM): Thermal system insulation and surfacing material found in buildings constructed no later than 1980.

Repair: Overhauling, rebuilding, reconstructing, or reconditioning of structures or substrates, including encapsulation or other repair of ACM or PACM attached to structures of substrates.

Resource Conservation and Recovery Act: The 1976 Act provided for the management of currently generated hazardous wastes. The requirements of the act were designed to provide incentives for resource recovery and safe hazardous waste management and disposal.

Safe Drinking Water Act: This act ensures the safety of public water supplies and includes impacts to groundwater.

Special Waste: Waste that is not regular solid waste, or allowed to be discharged to the storm drain, or sewer (because of permit limitations) and is not a hazardous waste, but must be managed and disposed of IAW environmental policies.

Spill Prevention, Control and Countermeasures (SPCC): A requirement of the CWA. Each installation is to have a SPCC plan to respond to spills of reportable materials. The plan outlines responsibilities and actions to minimize adverse impacts to the nation’s waters.

Superfund Amendments and Reauthorization Act (SARA): Incorporates the 1986 amendments to CERCLA. SARA removed sovereign immunity for the DoD and gave EPA oversight regarding the cleanup of NPL sites located on Air Force installations. It requires a technical review committee be established allowing for private citizen input to the cleanup process. Many additional requirements, designed to speed the cleanup actions and increase community involvement, were included as part of SARA.

Surfacing ACM: Surfacing material which contains more than 1% asbestos.

Surfacing Material: Material that is sprayed, troweled-on, or otherwise applied to surfaces

(such as acoustical plaster on ceilings and fireproofing materials on structural members, or other materials on surfaces for acoustical, fire proofing, and other purposes).

Thermal System Insulation: Thermal system insulation which contains more than 1% asbestos.

Thermal System Insulation (TSI): ACM applied to pipes, fittings, boilers, breeching, tanks, ducts or other structural components to prevent heat loss or gain.

Total Suspended Solids (TSS): One of the parameters used to measure water quality. Most

TSS is removed during primary and secondary treatment.

Toxic Substance Control Act: The act passed in 1976 to control the manufacture and use of chemical substances. The primary purpose of the act was to regulate new materials; however, it impacts the Air Force with requirements regarding PCBs, asbestos, lead-based paint products, and water treatment chemicals.

Treatment: Any method, technique, or process, including neutralization, designed to change the physical, chemical, or biological character or composition of any hazardous waste to render it less hazardous or nonhazardous.

Treatment, Storage, Disposal (TSD): Hazardous waste treatment, storage, or disposal.

Generally referring to a facility or operator (sometimes referred to as TSDF-TSD Facility).

Volatile Organic Compound (VOC): Organic compounds (e.g., composed of hydrogen and carbon, but may also contain such elements as oxygen, nitrogen, sulfur, chlorine, and fluorine) with relatively low vapor pressures which cause them to be easily evaporated. However, VOCs do not include the following: carbon monoxide, carbon dioxide, carbonic acid, metallic carbides or carbonates, and ammonium carbonate. VOCs include those compounds which take part in the atmospheric photochemical processes--leading to photochemical smog as a result of excess ground level ozone and many carcinogens which have found their way into the groundwater supply.