Combined Synopsis Solicitation (Amend 2).pdf

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA481421TF011 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-09; Effective 26 October 2020.

This is a 100% set-aside for small businesses.

The North American Industry Classification System (NAICS) code for this project is 811219 with a size standard of $22.0M.

The purpose of this combined synopsis and solicitation is for a revenue generating sales contract:

EATON UPS Maintenance Services at MacDill AFB, Florida in accordance with the attached Statement of Work. The bid schedule and contract CLIN schedule are below.

Item Decription Qty Unit Unit Price Total Amount 0001 Base Year - EATON UPS

MAINTENANCE IAW the Statement of Work.

12 Months $ $

0002 Base Year - EATON UPS TRAINING (4 gov’t personnel)

1 Each $ $

1001 Option Year 1 – EATON UPS Maintenance IAW the Statement of Work.

12 Months $ $

1002 Option Year 1 - EATON UPS TRAINING (4 gov’t personnel)

1 Each $ $

2001 Option Year 2 - EATON UPS Maintenance IAW the Statement of Work.

12 Months $ $

2002 Option Year 2 - EATON UPS TRAINING (4 gov’t personnel)

1 Each $ $

3001 Option Year 3 EATON UPS Maintenance IAW the Statement of Work.

12 Months $ $

3002 Option Year - EATON UPS TRAINING (4 gov’t personnel)

1 Each $ $

4001 Option Year 4 – EATON UPS Maintenance EATON UPS Maintenance IAW the Statement of Work.

12 Months $ $

4002 Option Year 4 - EATON UPS TRAINING (4 gov’t personnel)

1 Each $ $

4003 6 Month Extension of services 6 months $ $

TOTAL $ $

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Jun 2020) applies to this acquisition and the following addendum applies:

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

RFQ due date: 30 Nov 2020 RFQ due time: 11:00 A.M. EST Email to jill.warye@us.af.mil and melissa.biggar@us.af.mil.

THIS MUST BE SENT TO: jill.warye@us.af.mil and melissa.biggar@us.af.mil AS STATED.

ANYTHING OTHERWISE CAN AND WILL BE CONSIDERED NONRESPONSIVE. YOU

MAY WISH TO PLACE A READ/DELIVERY RECEIPT.

Note: .zip files are NOT an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this RFQ must be email to jill.warye@us.af.mil and melissa.biggar@us.af.mil by 11:00 A.M. EST.

Please provide the following information with your quote:

Company Name: ____________ DUNS Number: ____________ Cage Code: _______________ *Number of Employees_____________ *Total Yearly Revenue_______________ *Information required determining size of business for the NAICS referenced above

Estimated Delivery Time: ____________ Payment Terms: _________________________ Warranty: ________________ FOB (Select): ____ Destination _____ Origin Shipping Cost included? ____ Yes _____ No

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

FAR Provision *52.212-2, Evaluation -- Commercial Items (Oct 14), applies to this acquisition and the following evaluation is applicable:

(a) The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate quotes:

1) Price mailto:jill.warye@us.af.mil mailto:melissa.biggar@us.af.mil https://www.sam.gov/portal/public/SAM/

2) Technical

Price – Received quotes will be ranked and arranged by price (lowest first) before the Government assesses technical capability. Rankings/arrangements will based on total price.

Technical - All offerors must provide specific evidence that they are capable of fulfilling the requirement. Specific evidence must reflect a thorough understanding of the Statement of Work (SOW) and describe how the offeror will fulfill requirements of the SOW. Technical criteria will be evaluated by a technical advisor for compatibility/functionality review and rated IAW Table A-1 (as provided below).

Documents submitted in response to this solicitation must be fully responsive to and consistent with the following (if applicable): (1) Requirements of the solicitation; (2) Statement of Work (SOW); and (3) government standards and regulations pertaining to this requirement.

Table A-1. Technical Acceptable/Unacceptable Ratings

Rating Description Acceptable

Quote clearly meets the minimum requirements of the solicitation.

Unacceptable

Quote does not clearly meet the minimum requirements of the solicitation.

Technical and price, when combined, are equally important.

(b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

FAR Provision *52.212-3, Offeror Representations and Certifications -- Commercial Items (Aug 2020), with its Alternate I (Oct 2020), applies to this acquisition. All vendors must be registered in System for Award Management at https://www.sam.gov/portal/public/SAM/ at the time of Quote submittal.

FAR clause at 52.212-4, Contract Terms and Conditions -- Commercial Items (Oct 2018), applies to this acquisition with the following Addendum: Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the https://www.sam.gov/portal/public/SAM/ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1405_194946 exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Oct 2020), additionally, the following FAR clauses cited in 52.212-5 are applicable: See attached Provisions and Clauses.

In addition, the government may further extend the performance period for up to six months under FAR 52.217-8.

The full text of these clauses and (*) provisions may be accessed electronically at the website:

https://www.acquisition.gov/. NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME OF

AWARD BUT SHALL REMAIN PART OF THE CONTRACT FILE.

Attachments:

1. Attach 1 Statement of Work (SOW)

2. Attach 2 FAR Clause 52.204-24

3. Attach 3 FAR Provisions and

Clauses

4. Attach 4 Wage Determination

5. Attach 5 Clause 252.222-7999

POINT OF CONTACT:

Primary – Ms. Jill Warye, jill.warye@us.af.mil Alternate – Ms. Melissa Biggar, melissa.biggar@us.af.mil

The following AFFARS clauses are applicable to this solicitation:

AFFARS CLAUSES

5352.201-9101 Ombudsman - OMBUDSMAN (OCT 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid https://www.acquisition.gov/ mailto:jill.warye@us.af.mil mailto:melissa.biggar@us.af.mil protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mrs. Susan Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225-5022, 618- 229-0267, fax 618-256-5724, email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICC/AFISRA/SMC ombudsman levels, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256- 2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.223-9001 HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (OCT 2019)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (OCT 2019)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver s license, current vehicle registration, valid vehicle insurance certificate, and to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and DODMAN5200.02_AFMAN 16-1405, Air Force Personnel Security Program citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause) http://static.e-publishing.af.mil/production/1/af_a4/publication/afi31-101/generic_wms.pdf https://static.e-publishing.af.mil/production/1/saf_aa/publication/dodman5200.02_afman16-1405/dodm5200.02_afman16-1405.pdf

Combined Synopsis/Solicitation