PWS Airboss ONLYv2 with changes.pdf

SEYMOUR JOHNSON AFB

AIR BOSS PERFORMANCE WORK

STATEMENT

29 November 2022

Contents

Contents

1.0 Background

2.0 Scope

3.0 Performance Requirement

3.1. Air Boss/ Consultant Services

3.1.1 Air Boss/ Consultant Services, Education, Certification and Experience Requirements:

3.1.2 Air Boss/ Consultant Services Scope of Responsibilities:

4.0 General Requirement

4.1 Government Furnished Property and Services

5.0 Compensation and Cancellation

6.0 Deposits

SEYMOUR JOHNSON AIR FORCE BASE AIR BOSS

PERFORMANCE WORK STATEMENT

29 NOV 22

1.0 Background

The Federal Aviation Administration (FAA) control point is a specified location where the event organizer, or a designated representative or an “Air Boss” manages the aviation event. The control point must have a communications system with the capability necessary to control the aviation event and invited assembly of persons. In order to meet the control point requirement, the contractor shall provide all the necessary personnel, equipment, tools, materials, supervision and any other items and services necessary to provide and run an Open House Control Point with Air Boss services from 19-21 May 2023.

2.0 Scope

The contractor shall provide all the necessary personnel, equipment, tools, materials, supervision and any other items and services necessary to provide an Open House Control Point with an Open House consultant, and air boss services for SJAFB Open House, 19-21 May 2023. The Air Boss and Associated Services stated herein shall include services of 1) Recognized Air boss for Multiple Venue.

3.0 Performance Requirement

3.1. Air Boss/ Consultant Services.

The Contractor shall provide all the necessary personnel, equipment, tools, materials, supervision and any other items and services necessary to provide and serve as the Air Boss and consult on matters that will ensure successful, seamless, safe Airshow/Open House. The Air Boss shall be a Recognized Air Boss (Multiple Venues) (RAB/MV). An RAB/MV is an air boss who is recognized by a Recognized Industry Organization (RIO) in accordance with the RIO’s approved Air Boss Recognition Program (ABRP) and has received an Letter Of Agreement (LOA) from the FAA to conduct air boss operations at multiple complex air shows. The name and location of each venue must be clearly listed on the LOA, along with any other relevant limitations. An RAB/MV may also provide air boss services at any basic air show or standard air show. The Air Boss shall be responsible for assessing and identifying airspace and operational safety concerns, and developing corresponding safety counter measures SJAFB unique airfield layout and facilities. The Air Boss shall be responsible for developing an operational plan of aircraft movement (ground and air). The Air Boss shall be the designated person in charge for all airfield operations in normal operations. During Air Show operations, the Air Boss will be in charge of all movements, both air and ground, that will take place within the aerobatic box or on the hot ramp. The Air Boss shall provide all above services at SJAFB, provided weather and site conditions permit. The Air Boss shall be responsible for developing, preparing, finalizing and shall have oversight of the Open House rehearsal schedule and final Open House Schedule. The Air Boss shall attend either in person or virtually all required Airshow meetings with SJAFB Open House staff. All in person meetings shall occur at no additional cost to the Government.

The cost of designated site visit(s) for the open house shall be factored into the overall cost of the

1607977549C Cross-Out contractor’s price proposal. At a minimum meetings will be held monthly. The Air Boss may be required to attend additional meetings outside of the monthly meetings and shall do so virtually. The Air Boss shall be on site for Final Review on (4 May 2023) and for the actual Open House event on 19 through 21 May 2023. Additionally. The Air boss shall be on site the week of the Airshow/Open House for local promotions and media support of the SJAFB 2023 Open House. Specific event times for all dates are to be determined by the Government and will be provided at a later date.

3.1.1 Air Boss/ Consultant Services, Education, Certification and Experience Requirements:

The contractor shall possess the following education, certification, and experience stated herein but not limited to:

3.1.1.1 The contractor shall have no less than five three years of Air Boss Experience for Recognized Air Boss (Multiple Venues) (RAB/MV).

3.1.1.2 The contractor shall have performed as the primary Air Boss within the past five years, to include performance and working knowledge of DOD airfield operations

3.1.1.3 The contractor shall have prior DOD Air Boss experience (SJAFB Air Boss experience highly desirable), have expert knowledge and possess the required certificates/training (listed in para. 3.1.1.7) required within SJAFB airspace.

3.1.1.4 It is highly desired that the contractor has acted as the primary Air Boss in the last year, including performance on a military airfield.

3.1.1.5 Experienced with USAF & FAA coordination and regulations.

3.1.1.6 The contractor shall provide proof of all other certifications not stated herein but required by the FAA helpful to run and mange an airshow.

3.1.1.7 Provide FAA recognized and issued LOA for the following four types of air bosses:

3.1.1.7.1 Basic Air Boss (BAB).

3.1.1.7.2 Standard Air Boss (SAB).

3.1.1.7.3 Recognized Air Boss (Single Venue) (RAB/SV).

3.1.1.7.4 The contractor shall be Recognized Air Boss (Multiple Venues)

(RAB/MV).

3.1.1.8 Have experience in being an Air Boss for Complex Air Show. For purposes related to the ABRP, a complex air show is any air show that has one or more of the following elements:

3.1.1.8.1 Participation of U.S. Department of Defense (DOD) or Canadian Department of National Defense (DND) sanctioned military demonstration teams (U.S. Navy Blue Angels, U.S. Air Force Thunderbirds or Royal Canadian Air Force Snowbirds).

3.1.1.8.2 Participation of U.S. DOD or Canadian DND sanctioned single-ship military tactical demonstrations.

3.1.1.8.3 Participation of any non-North-American military formation or single-ship demonstration team.

3.1.1.8.4 A military capability exercise (CAPEX), Marine Air-Ground Task Force (MAGTF) or similar simulated military exercise demonstration involving multiple aircraft in the flying display area at the same time with either contemporary military personnel or civilian re-enactors.

1607977549C Cross-Out

1607977549C Cross-Out

3.1.1.8.5 Aircraft operation on an additional active runway not dedicated to air show operations at the airport at which the air show is being held

3.1.2 Air Boss/ Consultant Services Scope of Responsibilities:

As an Air Boss, the contractor shall be responsible for the coordination, creation, oversight, and management of:

3.1.2.1 Act as Open House management's subject-matter-expert for non-standard air operations;

3.1.2.2 Consult with Open House staff on creation/submission of Open House waivers;

3.1.2.3 Consult with Open House staff on creation/submission of parachute authorization request;

3.1.2.4 Consult with Open House staff on creation/submission of T.F.R. request;

3.1.2.5 Consult with Open House staff on creation/dissemination of NOTAMS;

3.1.2.6 Consult with management regarding Open House layout and required markings;

3.1.2.7 Consult, as needed, on the generation of all 8900.1 §3-144(C) (4) (b) required documents;

3.1.2.8 Advise management regarding the mixture of civilian and military demonstrations/performers;

3.1.2.9 Conduct pre-show coordination with C.F.R., TRACON/tower, FAA IIC, and narrators;

3.1.2.10 Prepare and conduct pre-show R.O.E. briefing for incident/ accidents with Open House/base staff;

3.1.2.11 Review aircraft and aircrews in attendance as to capability and compatibility;

3.1.2.12 Prepare or review previously prepared flight sequence schedules with the principal concern of safety as well as the best entertainment presentation sequence;

3.1.2.13 Generate and conduct a detailed Safety and Flight Sequence briefing each morning prior to the opening act;

3.1.2.14 Ensure all participants are present and sign the Air Show Waiver (no signature, no participation);

3.1.2.15 Control flying activities and other events forward of the crowd line;

3.1.2.16 Provide all advisory services [e.g., real-time weather] to Open House participants;

3.1.2.17 Consult as needed, with Base Operations and Base commanders, as well as any media relations, deemed necessary for the event's execution;

3.1.2.18 Debrief each day's activities;

3.1.2.19 Coordinate and consult with Ground Boss Coordinate and consult with Air Ops

Director and Ground Ops Director.

3.1.2.20 Responsible and consult on matters concerning total Airspace management

4.0 General Requirement

4.1 Government Furnished Property and Services

Lodging: The Contractor will not include a fee for Lodging. The Government will provide double-occupancy, non-smoking rooms for Contractor personnel from 18 May through 21 May 2023. The Contractor will submit the number of rooms required in their official quote. The

Contractor and all individuals/Sub-Contractors assisting the Contractor in the execution of work stated in this SOW and subsequent contract shall be responsible for paying for all sundry items consumed. Upon check-in, a credit card for each room provided will be required to cover any sundry item costs or damages to the hotel.

Transportation: The Contractor shall not include a fee for ground transportation. If required, the Government will provide a rental vehicle from 18 May through 21 May 2023. The Contractor shall include in their quote vehicle request (quantity and type).

5.0 Compensation and Cancellation

Should the 2023 Seymour Johnson AFB Open House be postponed, abandoned, canceled, or otherwise prevented from occurring due to conditions outside the control of either party, including, but not limited to, national or military emergency, disaster, terrorism, or an act of God/force majeure, pandemic and or epidemic neither parties hereto shall be liable to the other for any expense incurred at the time of cancellation. If the Contractor has incurred costs at the time of cancellation, the Contractor shall be entitled to a compensation amount that is commensurate with the amount of work performed. The Contractor shall therefore provide substantiating documents to support costs incurred when invoicing.

Negligence, equipment failure, sickness, and loss of employees/subcontractors do not create conditions outside the party's control and do not excuse performance. If the Contractor is on-site and ready to perform on the day of the event but cannot due to circumstances outside of the Contractor's control, the Contractor will be paid 100% of the performance fee. If the Contractor fails to perform for any reason other than those stated above, the Contractor shall not be entitled to compensation of any type; to include 100% of the performance fee or a percentage thereof that is commensurate with the amount of non-performance.

6.0 Deposits

The Government will not pay any deposits. All costs will be inclusive and will be paid in one lump sum at the end of the performance. Payment will be made within 30 days of receipt of invoice, material inspection, and receiving report.

7.0 Donations

Air Force shows are free to the public and charge no admission. The Contractor shall not solicit donations as additional compensation from the public. The Contractor may not display or present any signage or charge for an admission fee in any way, shape, or form to tour an aircraft or display. See AFM 10-1004 for further guidance.