Attachment_2_Port-a-John_SOW.pdf

STATEMENT OF WORK

FOR

PORTABLE LATRINES, HAND WASH STATIONS, AND LATRINE TRAILERS

16 October 2018

Shaw Air Force Base/ 20th Civil Engineer Squadron

TABLE OF CONTENTS

1. Description of Services 3

2. Servicing and Pick Up 5

3. Basic Cleaning Service 5

4. Safety 7

5. Government Furnished Equipment 7

6. Hours of Operation 7

7. Security Requirements 8

8. Pollution Prevention 10

9. Tobacco Policy 10

10. Contractor Personnel 10

11. Disposal of Waste 10

12. Appendix A 11

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, supplies, vehicles, supervision, and other items or services necessary to transport and supply portable latrines, portable handicapped latrines, portable hand wash sink units and hand sanitizers at Shaw AFB SC, Wateree Recreation Area and Poinsett Bombing Range

1.1. BASIC SERVICES. The contractor shall provide, deliver, replace, repair portable latrines, portable handicapped latrines, portable hand wash sink units and hand sanitizers in an efficient economical manner within 6 hours after being notified for emergencies and within 24 hours for regular service (Weekly/Monthly). The portable latrines will be used for construction projects, utility outages and special events. It shall be the contractor’s responsibility to ensure that all portable latrines and hand wash stations are fully serviceable, clean, and uniform in design, color and appearance. The contractor shall also provide, deliver and service 3 or 10 stall latrine trailers and 8-stall showers in an efficient economical manner within 12 hours after being notified for emergencies and within 24 hours for regular service (3-Day/Weekly/Monthly). The latrine trailers/showers will be used for special events (Air Shows), deployment exercises, and temporary facility support. It shall be the contractor’s responsibility to ensure that all latrine trailers and shower trailers are fully serviceable, clean, and properly installed and ready to use.

Shaw AFB will require regular style latrines, handicap latrines, hand-sanitizer stations, hand wash stations, latrine trailers (3 Stall and 10 Stall) and shower trailers (8 Stall).

1.1.1 CONTRACTORS SHALL PROVIDE THE FOLLOWING.

a. Portable Toilet(s)

b. Handwashing Station(s)

c. Handicap Toilet(s)

d. Hand Sanitizer Stand(s)

e. Portable Hand wash Sink(s)

f. Urgent Servicing

g. 3-stall Restroom Trailer(s)

h. 10-stall Restroom Trailer(s)

i. 8-stall Shower Unit(s)

j. Additional Waste-Water Removal(s)

k. Additional Grey Water Removal(s)

l. Generator(s)

m. Water Storage Tank(s)

1.2. PORTABLE LATRINES/HAND WASH PARAMETERS. The contractor shall provide equipment that is uniformly manufactured with the uniform standards finishes, accouterments, and colors (typical industry standard colors i.e., blue, beige, white and green).

1.2.1 PORTABLE LATRINES. The contractor shall provide portable latrines manufactured in accordance with industry standards. The unit will be on a skid mounted platform. The door shall have an occupancy usage indicator. The portable latrine shall have ample ventilation as designated by health codes. A toilet seat with lid and wall mounted urinal shall be provided. The toilet paper dispenser shall hold sufficient sheets of toilet paper. The holding tank shall have a 60 gallon capacity or equal with a vent stack sized in accordance with health codes.

1.2.2 PORTABLE HANDICAPPED LATRINES. The contractor shall provide portable handicapped latrines specifically designed and manufactured for handicapped individuals in accordance with industry standards. The unit will be mounted on a skid mounted platform with non-skid wheelchair ramp. The interior space shall be large enough to provide maximum wheelchair maneuverability with non-skid flooring. The door opening shall easily be able to accommodate a wheelchair. The door shall have an occupancy usage indicator. A toilet seat with lid and 2 assist bars shall be included. The portable handicapped latrine shall have ample ventilation as designated by health codes. The toilet paper dispenser shall hold sufficient sheets of toilet paper. The holding tank shall have a 35 gallon capacity or equal with a vent stack sized in accordance with health codes.

1.2.3 PORTABLE HAND WASH UNITS. The contractor shall provide three types of hand wash units. (A) Portable hand sanitizer stands with four sanitizing pumps per stand. (B) Self-contained sink style wash station. (C) Hand sanitizers mounted on toilet units. The sink style wash station shall hold a minimum of 20 gallons of potable water and must have equal amount capacity for used water. Sinks shall not leach into the ground, they must be sealed and leak-proof. Sinks and hand sanitizers shall comply with industry standards.

1.2.4 PORTABLE LATRINE TRAILERS. The contractor shall provide upon request, ten-stall portable restroom trailers, designed to accommodate larger groups of people. The unit may be combined with additional portable restrooms to serve bigger events that may take place throughout the year. The ten-stall unit shall have a male rest-room, equipped with two sinks, three toilets and three urinals. It shall also have a female restroom furnished with two sinks and four toilets. Both restrooms shall have separate exterior doors for privacy protection of the respective genders. Doors shall be labeled by restroom designation. These portable ten-stall units are expected to have flushing porcelain toilets, sinks with running water, vanities with mirrors, soap, disposable hand towels, toilet paper, a water heater (either gas or electric), capable of hooking up to installation power and water or using internal tanks and running on generator power and should be equipped with air conditioning and/or heat. In addition, they are to have dual handrails, low entry platforms, and outdoor lighting necessary for safety. These units are expected to include at a minimum a 200 gallon on board fresh water tank and a 700 gallon waste holding tank for disposal.

The contractor shall provide upon request, three-stall portable restroom trailers, which should be equipped with both male and female restrooms. The male restrooms should be furnished with a sink, toilet and urinal, whereas the female restrooms are expected to be furnished with a sink and toilet. The three-stall portable restrooms (both male and female), should contain flushing porcelain toilets, sinks with running water, vanities with mirrors, soap, disposable hand towels, toilet paper, a water heater (either gas or electric), capable of hooking up to installation power and water or using internal tanks and running on generator power and should be equipped with air conditioning and/or heat. In addition, outdoor lighting, dual handrails and low entry platforms for safety and occupancy light indicators should be included. These units are expected to include at a minimum a 125 gallon on board fresh water tank and a 350 gallon waste holding tank.

1.2.5 PORTABLE SHOWER TRAILERS. The contractor shall provide upon request, eight-stall portable shower trailers. The eight-stall unit shall be split into two separate restrooms with two sinks and four shower stalls per restroom. Both restrooms shall have separate exterior doors for privacy protection of the respective genders. Doors shall be labeled by restroom designation.

These portable eight-stall units are expected to have sinks with running water, vanities with mirrors, soap, disposable hand towels, shower stall with drain and shower curtain, private dressing area contained in each shower stall with seat, a water heater (either gas or electric), capable of hooking up to installation power and water or using internal tanks and running on generator power and should be equipped with air conditioning and/or heat. In addition, they are to have handrails, low entry platforms, and outdoor lighting necessary for safety. These units are expected to include at a minimum a 300 gallon on board fresh water tank and a 1200 gallon grey water holding tank for disposal.

1.3. ADDITIONAL EQUIPMENT AND SERVICES

1.3.1 GENERATORS. The contractor shall provide upon request, a generator capable of powering a latrine or shower trailer in locations lacking local power sources. Generators shall have overload protection, low oil auto shutdown capability to prevent damage to unit, fuel gauge for quick reference fuel monitoring. Contractor does not need to provide fuel, fuel will be provided by Government for generator use.

1.3.2 EXTERNAL POTABLE WATER STORAGE TANK. The contractor shall provide External Potable Water Storage Tanks for use with the shower and latrine trailers in areas where a water source is not readily available. Contactor shall also provide the necessary fittings, hoses, and clamps to hook up units to trailers. Contractor may maintain multiple sizes or a single size, Government requests capacity for the 350 gallon waste tank of the 3 stall unit at a minimum. If the contractor chooses to maintain multiple sizes, multiple prices can be quoted based upon size.

Fresh water replenishment is included in delivery. A water source is available on base at the Shaw AFB Fire Department for contractor use for potable water, contractor need only provide portability for the water.

1.3.3 GREY WATER PUMPS. The contractor shall provide pumping services of the grey water in shower stalls trailers for areas where the water cannot be drained as used at the request of the CO, COR, or authorized caller. Service shall include draining the shower stall grey water tank.

This service is separate from basic cleaning services. If required, contractor shall also replenish fresh water. A water source is available on base at the Shaw AFB Fire Department for contractor use for potable water, contractor need only provide portability for the water.

1.3.4 WASTE WATER PUMPS. The contractor shall provide pumping services of the waste water in latrine stall trailers at the request of the CO, COR, or authorized caller. Service shall include draining the latrine stall waste water tank. This service is separate from basic cleaning services.

If required, contractor shall also replenish fresh water. A water source is available on base at the Shaw AFB Fire Department for contractor use for potable water, contractor need only provide portability for the water.

1.4. SPECIAL EVENTS. Special events may occur each year that require an extra effort on the part of the contractor. The Contracting Officer (CO) or Contracting Officer’s Representative (COR) may require the contractor to provide additional portable latrines and hand wash stations for special events. The contractor will be notified by the COR at least 24 hours prior to the event and plan appropriate course of action. The contractor shall deliver fully serviceable portable latrines, portable handicapped latrines and hand wash stations to the special event site and remove at the end of the event. Servicing shall be accomplished at least 3 times an event day or as required due to high usage. Additional work required for special events shall not relieve the contractor of the responsibility to perform existing scheduled required service on weekly or monthly rentals.

1.4.1 HISTORICAL EXAMPLES OF SPECIAL EVENTS. (A) 2016 Shaw AFB Air Show, 180 regular style portable latrines, 20 handicap portable latrines, 21 hand sanitizer stands, 19 hand wash stations, and 2 3-Stall latrine trailers. (B) Airman’s Appreciation Day, 8 regular portable latrines and 2 hand sanitizer stands. (C) Air Force Ball, 1 10-Stall latrine trailer and 2 hand sanitizer stands.

1.5 EMERGENCY SERVICES. Only the CO and COR have the authority to deem a requirement as an emergency service.

1.5.1. EXAMPLE OF EMERGENCY SERVICE. An example of an emergency would be the loss of water or other utility effecting a facility’s normal water and sewer capability.

2. SERVICING AND PICKUP. The Contractor may have to work around or wait for aircraft or security checks. Contractor shall pick up all trash in and around portable latrines and hand wash stations during drop off, servicing and pick up. Before entry to the Base, contractor shall call COR to be escorted. All required work will be coordinated through the 20th CES/CEOES, Building 252 office daily at 895-9712/9714/9716, Fax# 895-9715.

3. BASIC CLEANING SERVICES. Contractor shall service portable latrines and hand wash stations on a weekly basis unless instructed by the COR for more servicing requirements. Currently Shaw AFB has 8 portable latrines throughout the base at all times. Contractor shall respond within 6 hours of being notified by COR personnel to accomplish cleaning services to portable latrines and hand wash stations. Each portable latrine shall be serviced in accordance with industry standards predicated on the amount of usage. The servicing of the portable latrines shall include but not limited to: the complete removal of sanitary sewer effluent and debris such as cans, bottles, etc. in the waste tank; the cleaning the waste tank interior; the recharging of the waste tank with sufficient quantity of chemicals to insure that units shall be free of objectionable odors; the cleaning of the toilet seat with commercial grade cleaner; the flushing of the urinal with sufficient quantity of chemicals to insure that units shall be free of objectionable odors; the cleaning of the walls, floors, hand rails and door handles as required; and the filling of the toilet paper dispensers.

The floors may require additional cleaning due to weather conditions. The servicing of the wash sinks and portable hand wash units shall include but limited to: the removal of the waste water;

the flushing of the sink with sufficient quantity of chemicals to insure that units are clean; the addition of fresh water in the water tank; and filling of the hand sanitizer and paper towel dispensers. It is incumbent upon the contractor to maintain the portable latrines and hand washing units in accordance with local, State, and federal health regulations and codes.

3.1. Latrine Trailer and Shower Stall Servicing. Contractor shall perform grey water or waste water flushing service upon request by COR, CO, or authorized caller. If trailers are on station for more than a week, weekly service of the latrine trailers and showers will be limited to refilling soap, disposable hand towels, and toilet paper. The contractor shall not be required to perform custodial level cleaning on a regular basis, only a final cleaning, servicing, and travel prepping of the trailer when the trailer is being picked up for return to the contractor facility.

The customer is responsible for regular cleaning of the trailer. (i.e. floors, toilets, showers, sinks)

3.2. URGENT SERVICING. The contractor shall service all provided portable toilets and handwashing stations within 6 hours of notification.

4. SAFETY. The contractor shall be responsible for providing services under this contract IAW all base, local, State and federal occupational safety requirements including wearing Personal Protective Equipment (PPE) such as steel toed boots, gloves, goggles while pumping waste and mask while pumping waste in accordance with OSHA standard. For more information visit www.osha-safety.net.

4.1. INJURIES AND ACCIDENTS. In the situation where the Contractor or Contractor’s Employees sustains an injury while on Shaw AFB, the contractor shall notify the CO or COR immediately and must file an AF Form 978 (Mishap Report). In the case of a vehicle accident, the Contractor shall notify the CO or COR immediately. Security Forces must be notified and a Security Forces form 91 (Vehicle Accident Form) must be accomplished.

5. GOVERNMENT FURNISHED PROPERTY AND SERVICES: The Government shall provide without cost, water and electricity from existing sources.

6. NORMAL HOURS OF OPERATION. The Government’s normal duty hours are five days per week, Monday through Friday, from 7:30 AM to 4:30 PM.

6.1. RECOGNIZED HOLIDAYS. The contractor is not required to provide service on the following days (note: Any of the below holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday):

New Year’s Day 1 January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July

Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

7. SECURITY REQUIREMENTS FOR UNCLASSIFIED CONTRACTS

The following security requirements are required in Shaw AFB Statement of Works (SOW’s) and Performance Work Statements (PWS’s) when contract work does not involve access to classified information.

7.1. Listing of Employees. The contractor shall maintain a current listing of employees. The list shall include the employee's name, social security number and type of investigation if contract work involves unescorted entry to Air Force restricted areas or other sensitive areas designated by the installation commander. The list shall be provided to the Program Manager and sponsoring agencies Security Manager. An updated listing shall be provided when an employee's status or information changes.

7.2. Security Training. The contractor ensures all contractor employees receive initial and recurring security education training from the sponsoring agencies security manager. Training must be conducted IAW DOD 5200.1-R, Information Security Program Regulation, and AFI 31- 401, "Information Security Program Management". Contractor personnel who work in Air Force controlled/restricted areas must be trained IAW AFI 31- 101, The Air Force Installation Security Program.

7.3. Pass and Identification Items. The contractor shall ensure the pass and identification items required for contract performance are obtained for employees. If required, initial issuance of a Common Access Card (CAC) requires, at a minimum, the completion of a Federal Bureau of Investigation (FBI) fingerprint check with favorable results and submission of a National Agency Check with Inquiries (NACI) to the Office of Personnel Management (OPM), or a DoD-determined equ iva len t inves t iga t ion . When required, the Government will submit NACI investigations to OPM at no cost to the contractor. Contractors cannot sponsor other contractors on base. Only government employees (military or civilian) are authorized to sponsor contractors.

NOTICE: All contract employees shall submit to a criminal background check accomplished by Shaw Air Force Security Forces prior to the employee being issued base access credentials. Failure to submit requested information as indicated below can result in denial or delay of issuing base access credentials.

7.4. Retrieving Identification Media. The contractor is responsible for retrieving all identification media from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc. The contractor shall return retrieved items to the Security Forces Pass and Registration Office.

7.5. Traffic Laws. The contractor and its employees shall comply with base traffic regulations.

7.6. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on Shaw Air Force Base.

7.8. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

7.9. Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

7.10. Controlled/Restricted Areas. (IF APPLICABLE) The contractor shall implement local base procedures for entry to Air Force controlled/restricted areas where contractor personnel will work. An AF Form 2586, Unescorted Entry Authorization Certificate, must be completed and signed by the sponsoring agencies Security Manager before a Restricted Area Badge will be issued. Contractor employees must have a completed National Agency Check, Local Agency Check, and Credit Check (NACLC) investigation before receiving a Restricted Area Badge.

7.11. Key Control. The contractor shall establish and implement methods of making sure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government.

a. The contractor shall immediately report to the Quality Assurance Evaluator (QAE) or Program Manager any occurrences of lost or duplicated keys.

b. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the contracting officer, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

c. The contractor shall prohibit the use of keys, issued by the government, by any persons other than the contractor’s employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

8. POLLUTION PREVENTION. The Contractor shall assist in compliance to Executive Order 13423 and EPA Laws and Regulations for solid waste. For more information, visit www.epa.gov

9. TOBACCO POLICY. The Contractor shall adhere to the Shaw AFB tobacco policy. The Contractor and all employees will only use tobacco products in predesignated areas labeled “DESIGNATED TOBACCO AREAS”. There will be NO SMOKING in the Flight-Line area.

10. Contractor Personnel shall comply with base regulations and shall conduct themselves in a professional manner at all times. Identifying uniform, badges and/or company issued identification with employee name and photo shall be displayed on the identification. The contractor is required to comply with all applicable base, local, state and federal environment laws and regulations including Air Force Instructions (AFI) in effect at the time of performance. The contractor shall be responsible for obtaining and complying with any required operating permits. The contractor shall be responsible and liable for penalties and fines, or environmental damage claims that may be required or assessed by the local, state or federal governments as a result of contractor’s performance, or failure to perform.

11. Disposal of Waste. The contractor shall be responsible for the proper handling and disposal of waste. The contractor shall be responsible for any enforcement action that may be taken by the State of South Carolina, or other federal government related to handling, transportation and proper disposal of waste materials.

Appendix A

No. Description Unit Cost Remarks Portable Latrines & Wash Stations. The contractor shall provide, deliver, replace, repair portable latrines, portable handicapped latrines, portable hand wash sinks units and hand sanitizers in an efficient economical manner within 6 hours being notified for emergencies and within 24 hours for regular service (Weekly/Monthly)

Please see individual pricing for line items below

Line Item Break Down

0001 Provide Portable Toilet, 1 Week Duration Each Includes Set-up, weekly service, relocations, waste removal, & removal 0002 Provide Portable Toilet, l Month Duration Each Includes Set-up, weekly service, relocations, waste removal, & removal 0003 Provide Portable Toilets in Bulk (5+), l Week Duration Each Includes Set-up, weekly service, relocations, waste removal, & removal 0004 Provide Handicap Portable Toilet, 1 Week Duration Each Includes Set-up, weekly service, relocations, waste removal, & removal 0005 Provide Handicap Portable Toilet, 1 Month Duration Each Includes Set-up, weekly service, relocations, waste removal, & removal 0006 Provide Handwashing Station, l Week Duration Each Includes Set-up, weekly service, relocations, waste removal, & removal 0007 Provide Handwashing Station, l Month Duration Each Includes Set-up, weekly service, relocations, waste removal, & removal 0008 Provide Handwashing Station in Bulk (5+), 1 Week Duration Each Includes Set-up, weekly service, relocations, waste removal, & removal 0009 Provide Hand Sanitizer Stand, l Week Duration Each Includes Set-up and Removal 0010 Provide Hand Sanitizer Stand, l Month Duration Each Includes Set-up, weekly service, and

Removal 0011 Provide Portable Toilet - Special Event, 3 Day Duration Each Includes Set-up, and Waste Removal 0012 Provide Handicapped Toilet - Special Event, 3 Day Duration Each Includes Set-up, and Waste Removal 0013 Portable Hand wash Sinks - Special Event, 3 Day Duration Each Includes Set-up, and Waste Removal 0014 Additional Hand Sanitizer per unit mounted in Portable

Latrines Each Includes Set-up, and Waste Removal

0015 Urgent Servicing Each Per 0016 Provide 3 Stall Latrine Trailer, 3 Day Duration Each Price includes Del, Set-up, Removal, &

One (1) Waste Pump prior to removal 0017 Provide 3 Stall Latrine Trailer, 1 Week Duration Each Price includes Del, Set-up, Removal, &

One (1) Waste Pump prior to removal 0018 Provide 3 Stall Latrine Trailer, 1 Month Duration Each Price includes Del, Set-up, Removal, &

One (1) Waste Pump prior to removal 0019 Provide 10 Stall Latrine Trailer, 3 Day Duration Each Price includes Del, Set-up, Removal, &

One (1) Waste Pump prior to removal 0020 Provide 10 Stall Latrine Trailer, 1 Week Duration Each Price includes Del, Set-up, Removal, &

One (1) Waste Pump prior to removal 0021 Provide 10 Stall Latrine Trailer, 1 Month Duration Each Price includes Del, Set-up, Removal, &

One (1) Waste Pump prior to removal 0022 Provide 8 Stall Shower Unit, 1 Week Duration Each Price includes Del, Set-up, Removal, & a Grey Water Pump prior to removal 0023 Provide 8 Stall Shower Unit, 1 Month Duration Each Price includes Del, Set-up, Removal, & a Grey Water Pump prior to removal 0024 Provide 1 Generator, 1 Week Each Includes Set-up and Removal (Does not include Fuel)

0025 Provide 1 Generator, 1 Month Each Includes Set-up and Removal (Does not include Fuel)

0026 Provide 1 External Water Storage Tank /w hose/fittings to mate with water intake line in showers/latrine trailer, 1 Week

Each Includes Set-up and Removal

0027 Provide 1 External Water Storage Tank /w hose/fittings to mate with water intake line in showers/latrine trailer, 1 Month

Each Includes Set-up and Removal

0028 Additional Waste Water Pumps Each Draining of Shower Stall waste water tank

0029 Additional Grey Water Pumps Each Draining of Latrine Trailer waste water tank