FA480318R0004_Atth_6_-_Q&A.pdf

FA4803-18-R-0004

Amendment 001

Attachment 6

QUESTIONS WITH ANSWERS

31May 2018

Questions and Answers: Operation and Maintenance of Waste Water Treatment Plant and Waste Water Disposal Services Located at Shaw AFB SC

Question 1: Does the Combined Synopsis/Solicitation posted as solicitation number FA480318R0004 on FBO contain requirements similar to an existing contract or will this be a new requirement?

Answer: The solicitation is similar to the current contract (FA4803-14-C-0002) that was awarded to National O & M, Inc.

Question 2: Please provide a copy of the sigh-in sheet for all firms who attended the site visit.

Answer: The sign-in sheets will be added as an attachment in the forthcoming Amendment (0001) to this solicitation.

Question 3: For evaluation purposes and to aid our team in developing our technical approach please provide a copy of the previous contract rates (unit & firm fixed price) for incumbent contractor.

Answer: The total awarded contract amount was $4,089,447.92 all other pricing information is proprietary. The Government considers all other pricing to be confidential, however, you may contact the incumbent, National O & M, Inc. and request this information.

Question 4: From an incumbent perspective, how many full-time and part-time employees are currently supporting this contract? How many employees are Air Force personnel?

Answer: This is proprietary information. However, you may contact the incumbent, National O & M, Inc. and request this information.

Question 5: Can we receive the last 12 months Daily Monitoring Reports (DMR) for both Shaw Air Force Main Plant and Wateree Recreation Facility?

Answer: The Government will provide two spread sheets (1 for each plant) that are populated with the data available.

Question 6: Can we receive the last 12 months Process Control for both Shaw Air Force Main Plant and Wateree Recreation Facility?

Question 7: Can you provide all documentation (correspondence) received from the State of South Carolina and other Regulatory Agencies during the last 12 months plus all Notices of Violations and Compliance Orders, if any?

Answer: There have been no NOVs or Compliance Orders issued during the past 12 months.

The other data requested requires a FOIA request.

Question 8: Can we receive copy of permits # SC0024970 SAFB Main Wastewater Treatment Facility and # SCG570034 Wateree Recreation Facility? Do these permits include sludge?

Answer: Yes, we can send a copy of each permit. Note: the permit for Wateree is a general permit containing approximately 50 pages. SLUDGE – Yes, all of our sludge is permitted for disposal of at the City of Sumter’s Wastewater treatment plant.

Question 9: Are there any other permits that the contractor is responsible for?

Answer: Yes, the permittee must transport the liquid sludge to the City of Sumter, a SCDHEC sludge hauling permit is required. The Shaw AFB on-site environmental laboratory certification is issued to National O&M. It is not transferable. If a different contractor is awarded this contract they must obtain laboratory certification for this laboratory.

Question 10: Is the Laboratory South Carolina DHEC certified? If so is that certification transferable or does the new contractor have to obtain another certification? Please provide a list for all analysis parameters conducted in-house every month and a list of parameters and samples subcontracted to outside lab. Who is responsible for maintenance/calibration of lab instruments?

Please provide calibration/maintenance frequency for all instruments.

Answer: Certification question is answered in question 9 above. Samples analyzed on-site – dissolved oxygen, flow, pH, BOD, TSS, total residual chlorine. Samples analyzed off-site – Fecal coliform (bacteria), ammonia, total phosphorus, and Whole Effluent Chronic Toxicity 100% (Wateree only). Calibration – oxygen and pH daily, flow – as needed to maintain flow as required by the permit (within 10% of the actual flow). Also, all flow equipment must be inspected and calibrated by an outside contractor at least once per year. In the laboratory daily temperature records must be maintained for the TSS drying oven and the BOD incubators and the muffle furnace when in use to conduct MLVSS analyses. All other laboratory data must be maintained in accordance with the SCDHEC Laboratory certification requirements.

Question 11: Does the existing Laboratory conduct all effluent parameters for both Facilities or do they use a contract laboratory.

Answer: The pH and dissolved oxygen must be collected at the Wateree facility. The rest of this is covered in question 10 above. Note: The lab certification is for Shaw AFB and Wateree.

Question 12: It is clear that the contractor is responsible for the hauling of waste sludge. Is the contractor responsible for paying “Tipping Fees” at the Pocotaligo Wastewater Treatment Facility? There are conflicting quantities for the estimated annual sludge quantity for the Wateree Recreational Area Wastewater Facility. One place states “850,00” and the other states “850,000” gallons. Can you confirm the estimated quantity?

Answer: The contractor is responsible for all fees required by the contract. The contractor is reimbursed on a cost basis through the contract line item for sludge disposal. The estimated gallons is 850,000 gallons for CLIN 6 (Wateree). This was for pumping and hauling all of the wastewater from Wateree to the Shaw AFB facility temporarily while the Wateree facility was undergoing maintenance. Note: 850.00 is a typographical error.

Question 13: It is our understanding that the Wastewater Sludge does not have to meet any classification. Is that correct?

Answer: This is correct.

Question 14: According to our information, it states the facilities must be manned 24/7, 365 days per year. Does this mean a Full Time Employee (FTE) at the Main Treatment Facility as well as an FTE at Wateree Recreational Treatment Facility or can one FTE cover both facilities?

Answer: Yes, the facilities must be manned by certified wastewater operators of the proper grade as required by the NPDES permit 24/7, 365 days per year.

Question 15: Does lawn care in and around facilities include mowing and flower bed maintenance?

Answer: No, but on certain occasions it may be necessary. The grounds maintenance contractor only mows grass during the growing season (from April through October).

Question 16: Is contractor responsible for Stormwater Permit?

Answer: No.

Question 17: Can we receive a copy of the SAFB Emergency Management System (EMS)?

Answer: No. The Shaw AFB Installation Emergency Management Plan (SAFB IEMP 10-2) is For Official Use Only (FOUO).

However, we also have an Environmental Management Systems Program which is available online on the US Air Force eDASH site. In order to access this site, you need a DoD CAC card.

Question 18: Is the contractor responsible for the Oil/Water separators in the storm water system?

Question 19: Often when we assume the operation of newly contracted facilities, we are requested to offer existing Staff employment. We often do that to reduce stress of existing staff.

If this is the case at SAFB can we have a list of existing staff and certification levels?

Answer: Yes, this is covered under the right of first refusal. The list can be provided to whichever contractor is awarded the contract.

Question 20: Can we receive a listing of equipment that is out of service?

Answer: There is currently no equipment of service equipment that the Government is aware of.

Question 21: Is the operation and maintenance of the Facility Generator part of the contractor’s responsibility?

Question 22: Can we receive copies of the previous 12 months Contractor Monthly Operations Reports?

Answer: These records are maintained by the contractor. The AF does not have this data. You may contact the incumbent, National O & M, Inc. and request this information.

Question 23: Can you provide a list of all “System Deficiencies” as well as plans to correct deficiencies, if any?

Answer: Any problems with system related to the operation of the facility are the responsibility of the operator. The contractor is responsible for repairing equipment to correct system deficiencies. The plans to correct these are discussed with the COR and planning for repairs are handled through job orders submitted to the Government. At this time there are no deficiencies.

Question 24: Can you provide the name of the current utilized computerized maintenance management system (CMMS)? Also, will the historic maintenance data be available for the new contractor, if any, to inspect and populate their CMMS?

Answer: All CMMS is handled by the contractor. All routine maintenance records are the responsibility of the contractor. All facility upgrades are maintained in the 20 CES files onsite and are available to the current operators (contractors).

Question 25: Can you provide a list if any, of all utilities (electricity, water, telephone, natural gas, fuel) that the contractor is expected to supply as well as a list of the quantities for the previous 12 months?

Answer: All of the utilities (electric, water, land-line telephones, and fuel for the stand-by generators) are provided by the Government. The contractor is responsible for supplying fuel for their vehicles.

Question 26: Can you provide copies of the previous 12 months sludge disposal quantities and invoices?

Answer: Yes, the total sludge disposed of in 2017 = 139,624 gallons. The total sludge disposed of in 2016 = 207,184 gallons.

2017 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

TOTAL

GALLONS 0 0 0 0 0 45040 45040 0 4504 31528 13512 0 139624

Note: The above table was added based on information available at the time the question was answered.

Question 27: Picture Request:

a. Headworks including the Bar screen, Grit Removal, and Influent Screw Pumps

b. Pictures of Aeration Basins and support blowers

c. Final clarifiers from the catwalks

d. RAS Pump Station

e. All sludge transfer pumps

f. Tertiary Filters

g. Digesters taken from the cat walks

h. Chlorination and De-chlorination systems

i. Laboratory

j. All Lift Stations,

k. Wateree Recreational Facility and drawings

l. Laboratory

m. Incumbent contractor: Pictures of all existing company owned equipment used on the contract.

Answer: Pictures will be added as an attachment in the forthcoming Amendment (0001) to this solicitation.

Question 28: Regarding permits

a. Will your office provide copies of the current operating permits for both Shaw AFB facility and the Wateree WWTP? (SC0024970 Shaw AFB; SCG570034 Wateree WWTP)

b. Are both facilities currently meeting permit limits?

c. Has there been any NOV in the last two years?

d. Has there been any consent order in the last two years?

Answer: The Government can supply copies of the NPDES permits for both facilities. Both facilities are meeting their current permit requirements. There have been no violations or a consent order in the last 2 years.

Question 29: Regard the laboratory

a. When will lab certification need to be renewed?

b. Are all process control and permit analyses being performed in-house? If not, who pays for outside lab costs?

Answer: a) It is the responsibility of the contractor to maintain the certification. The certification is issued to National O&M. It is not transferable. If a new contractor is awarded this contract, the new contractor will need to obtain laboratory certification from the

SCDHEC.

b) In-house lab - pH, dissolved oxygen, biochemical oxygen demand (BOD), total suspended solids (TSS), total residual chlorine, and effluent flow. Off-site lab – fecal coliform, ammonia, total phosphorus, chronic toxicity (Wateree only). The contractor pays for all laboratory costs. This is included in the CLIN for operation of the wastewater facilities.

Question 30: Regarding lift stations/collection system

a. Is there any telemetry on stations?

b. Have any Sanitary Sewer Overflows (SSO) been reported in the last two years? If so, what was the extent of the SSO (major or minor), and what is the status of any major spills?

c. Are lift stations equipped with emergency power such as a backup generator or portable generator?

Answer: There is no telemetry. We are developing a project to install SCADA but is in the early design stage and it has not been funded yet. We have had no reportable SSOs in the past 2 years. Yes, all of the lift stations are equipped with either on-site or portable generators.

Question 31: Regarding environmental compliance: The PWS mentions the handling of hazardous materials. What hazardous materials are on-site and in what quantities?

Answer: This for safety concerns for handling the liquid bleach, lime and sodium sulfite. The quantities have already been supplied. This information is part of the PWS.

Question 32: Regarding sludge hauling: The PWS lists an expected sludge volume of up to 850,000 gallons annually to be transported to Shaw AFB. Is this volume correct?

Answer: Under a separate construction contract during 2014 and 2015 the Wateree had various maintenance upgrades performed, such as sandblasting and painting, and updating equipment.

During that period all of the wastewater was pumped into trucks and hauled to the Shaw AFB WWTP for disposal. We appropriated adequate funds to haul up to 850,000 gallons of wastewater annually during the construction period. After the facility was restored to normal service the pump and haul CLIN was retained in the contract in case of emergencies. The volume is correct for this.

All of the sludge at Wateree is wasted to the aerobic digester where it is decanted and thickened and then hauled to the Shaw AFB wastewater facility as needed.

All of the sludge from our Shaw AFB wastewater facility is pumped and hauled to the City of Sumter’s wastewater facility for disposal.

Question 33: Regarding grit and screenings: Is the contractor responsible for any tipping fees or disposal fees at the landfill?

Answer: Yes.

Question 34: Regarding plans and reports: Are there any plans or drawings of the collection system including the lift station locations and design?

Answer: There are some plans available at the wastewater facility along with the Operation and Maintenance Manual. All of the plans, drawings and project data is available at 20 CES building 250.

Question 35: Regarding personnel

a. How many personnel are located at each site?

b. How many personnel are present per shift?

Question 36: Regarding chemical usage: The PWS listed chemical usage for the months of October through April. Is data regarding chemical usage for summer months available?

Answer: The information is an estimate and is supplied by the existing operator. This is the only data available at this time.

Question 37: Is there an Incumbent firm currently operating all of the units in this RFP?

a. If so, who are they?

b. Are they a current bidder in this RFP?

Answer: The incumbent is National O&M, Inc. The Government is not sure if they will be providing a quote.

Question 38: Would please provide us with the current headcount of employees at these units, and how many are Supervisory, Operational, Technical, Maintenance (Union/Non-Union), Managerial & Administrative?

Question 39: The relationship between Shaw AFB and Wateree Recreation Area. Are they two separate facilities with their own O&M staffs and management teams or one contiguous facility?

Answer: There are two separate facilities. The Wateree facility is located 37 miles northwest of Shaw AFB in Kershaw County at Lake Wateree. The staff at Shaw AFB is responsible for the operation and maintenance of both facilities.

Question 40: Is there a contracting firm currently operating all of the units in this RFP? If so, are they also a current bidder in this RFP?

Answer: The current contract is FA4803-14-C-0002 and the incumbent is National O & M, Inc.

Question 41: Can you please provide us with the current headcount of employees at these units, and how many are Supervisory, Operational, Technical, Maintenance (Union/Non-Union), Managerial & Administrative?

Question 42: Explain the relationship between Shaw AFB and Wateree Recreation Area. Are they two separate facilities with their own O&M staffs and management teams or one contiguous facility?

Answer: There are two separate facilities. The Wateree facility is located 37 miles northwest of Shaw AFB in Kershaw County at Lake Wateree. The staff at Shaw AFB is responsible for the operation and maintenance of both facilities.

**End of Questions and Answers**