Attachment_1_-_Statement_of_Work.pdf

FA4803-16-T-0002

Attachment 1

STATEMENT OF WORK

FOR

INSPECTION, MAINTENANCE, REPAIR,

TESTING AND CERTIFICATION

OF THE

AIRCRAFT FIRE TRAINING FACILITY

AT

SHAW AIR FORCE BASE

SOUTH CAROLINA

26 January 2016

STATEMENT OF WORK

FOR

INSPECTION, MAINTENANCE AND REPAIR

OF THE

AIRCRAFT FIRE TRAINING FACILITY

1. DESCRIPTION OF SERVICES. The contractor shall provide all supplies, materials, tools, equipment, and qualified labor necessary to inspect, test, and maintain the Aircraft Fire Training Facility (AFTF) at Shaw Air Force Base, South Carolina in a manner that will ensure its serviceability and prevent deterioration in operational effectiveness. The contractor shall comply with manufacturer’s recommendations and procedures, Air Force Technical Order (TO) 35E1-2- 13-1 Operation and Maintenance Instructions for Aircraft Fire Training Facilities, 25 June 2013 and local, state and federal guidelines as applicable to the work involved. Installation, testing and replacement of gas piping, gas utilization equipment or accessories, repair and servicing of equipment, shall be performed only by qualified personnel. In the interest of safety, all persons employed in handling LP-Gases shall be trained in proper handling and operating procedures, which the employer shall document. After major maintenance or a major problem is discovered, the owner is obligated to contact Air Force Civil Engineer Center (AFCEC), the commissioning authority to determine what actions will be taken. AFCEC will determine if the AFTF will remain out of service, and if a site visit is necessary. Examples of major problems include: Any safety related condition that could lead to an imminent hazard such as: LPG piping or tank corrosion that has reduced the wall thickness to less than that required for the maximum allowable operating pressure. Any crack or other material defect that impairs the structural integrity or reliability of a LPG tank or piping. Any abnormal movement by environmental causes, such as earthquakes, landslides or floods that may impair the serviceability of a pipeline, tank or controls. Any malfunction or operating error that causes the pressure of a LPG pipeline or tank to rise above its maximum allowable working pressure or a leak in the LPG pipeline or tank that constitutes an emergency. Periodic reviews of the AFTF’s will be conducted by AFCEC to determine the effectiveness of the normal 6 month inspection procedures.

1.1 INSPECTION, TESTING, AND MAINTENANCE SERVICES. The contractor shall complete an inspection/maintenance on the AFTF on a semi-annual basis. The preferred timeframe for contractor visits would be in the 1st and 3rd quarters of each year. The contractor shall perform all inspections, testing and maintenance IAW T.O 35E1-2-13-1, 25 June 2013 Edition. The inspections shall be IAW Table 1 WP 006 and Table 3 WP 007 of the T.O. The items covered in the scope of work shall include but are not limited to the : air compressor, air dryer, filters, oil, propane system, control stand, cathodic protection system, burn pit equipment, sump pit equipment, holding pond, re-weld / replace thin metal panels on mock aircraft hull as necessary, replace damaged equipment, rebuild faulty valves, analyze water samples from two Polyvinyl Chloride (PVC) monitor pipes for Aqueous Film Forming Foam (AFFF), and all associated components.

The contractor shall provide a written summary of the conditions found during the inspection.

The contractor shall provide a cost estimate to repair/replace all items identified as discrepancies.

The estimated labor cost to repair the AFTF, shall be quoted to the installation prior to conducting repairs. The contractor shall identify and replace any defective igniters, repair 3 identified coax valves and any other necessary repairs on the AFTF. Materials, supplies, and parts needed for AFTF maintenance and/or repairs, which are not readily available from government stock/supply may be purchased by the contractor if approved by the contract manager. Any item(s) purchased costing over $500.00 shall be reimbursed to the contractor but must be approved by the contract manager prior to purchase.

1.1.1 IGNITOR SERVICE / REPLACEMENT. The contractor shall clean and/or remove and replace the igniters and pigtail leads in accordance with manufacturer’s instructions and industry practices.

1.1.2 HIGH DENSITY POLYETHYLENE (HDPE) LINER MAINTENANCE. The 80-mil thick HDPE liners are located in the water conservation pond, burn area, and trench. The liners in the trench and burn pit are buried. The contractor shall take water samples from test pipes (between double layers) and have analyzed at a lab for detection of foam. If samples prove heavy concentrations of foam, the suspect liner(s) will need to be exposed and searched for leaks and patched. Locate the liner leak and repair in accordance with extrusion welder manufacturer’s instructions (Nation Seal Company, 1245 Corporate Blvd., Suite 300, Aurora, IL 60504.

Telephone (708) 898-1161 or (800) 323-3820). The contractor shall submit the repair procedures, materials, and techniques to the Contracting Officer Representative (COR) for approval prior to initiating repairs.

1.2. REPAIRS. The contractor shall coordinate the repair of all mechanical / electrical deficiencies as a result of the inspection / maintenance with the COR

1.2.1. MINOR REPAIRS. The contractor shall make all repairs to the fire training site modules at the contractor’s labor expense if the material cost is less than $100.00 per module. The contractor shall ensure all minor repair work commences within two (2) days upon notification and shall ensure that all repairs are completed within four (4) days. The total time allotted to the contractor shall be six (6) days from CO approval to completion. The contractor is encouraged to keep equipment downtime to a minimum. The contractor shall provide a written report to include but not be limited to: all mechanical / electrical deficiencies, actual parts replaced, parts cost and man hours per repair. A copy of the repair report shall be provided to the COR and Contracting Officer (CO).

1.2.2. MAJOR REPAIRS. If the repair work exceeds $500.00 in material, the contractor shall provide a detailed written repair cost estimate to the COR and CO within two (2) business days of finding the deficiency and request authorization to proceed. The written repair cost estimate shall include, at a minimum, the estimated cost of material, the time needed to complete the repairs, and the projected time the equipment will be out of service. The contractor shall be financially compensated for material and labor. At no time shall work in excess of $100.00 be completed without CO approval. The contractor shall ensure all major repair work commences within two (2) days of CO approval and shall ensure that all repair work is completed within four

(4) days. The total time allotted to the contractor shall be six (6) days from CO approval to completion. The contractor is encouraged to keep equipment downtime to a minimum. The contractor shall provide a written report to include but not limited to the mechanical / electrical deficiencies, actual parts replaced, parts cost, and man hours per repair. A copy of the repair report shall be provided to the COR and CO.

1.3. TESTING. The fire training site modules shall be tested in accordance with the manufacturer’s recommendations and all applicable standards / regulations. The contractor shall conduct the testing in the presence of the COR and / or a member of the Fire Department. In the event that a necessary repair is found as a result of the testing process, the contractor shall be responsible to follow Paragraph 1.2.

1.4. CERTIFICATION. The contractor shall certify that the fire site training modules passed all requirements as delineated in and accordance with the manufacturer’s recommendations, NFPA, AFOSHSTD, ANSI, ASME, ASSE, OSHA, FSSA, and TO 35E1-2-13-1 requirements.

The contractor shall also physically attach a waterproof certification label or tag with legible print and with the pertinent information / data to each fire training site module control stand.

The contractor shall provide written certification documents to the CO or COR within seven (7) days.

1.5. SERVICE CALLS. In the event that a fire training site module or component fails or malfunctions, the contractor shall respond to a service call within two (2) business days upon notification by the COR or CO. The contractor shall inspect, repair, test and recertify the repaired fire training site module in accordance with all established procedures within four (4) days.

1.6. Reports. The contractor shall prepare and submit written reports after the completion of all inspection / maintenance, repairs, tests, and certification of each fire training site module. The reports and / or documentation shall be forwarded to the COR, CO and the Shaw AFB Fire Dept.

within Ten(10) business days after the completion of work. The reports and / or documentation shall include but not be limited to: location, type of equipment with model number and manufacturer. In addition all reports shall note any work performed, repairs completed, date of repair, date of testing, date of certification, name of technician, company name with phone number and overall condition of the equipment.

1.7. Environmental Controls. The contractor shall be knowledgeable of and comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. The contractor shall ensure policies and procedures are established that protect the health and safety of employees and the community and minimize/eliminate the risk of environmental pollution.

1.8. Notification of Environmental Spills. If the contractor spills or releases any hazardous substance into the environment, the contractor shall immediately report the incident to the QA, base fire department, and base civil engineering. The contractor shall be liable for containment and environmental clean up of the spill or release of such substance.

1.9. SAFETY. Liquid propane used in the facility is potentially explosive. Personnel shall practice proper grounding procedures in accordance with the National Electrical Code (NEC).

Personnel working with or near high voltage equipment should be familiar with modern methods of resuscitation. Personnel shall wear appropriate protective clothing and be aware of emergency procedures to perform emergency shutdown and start-up.

2. SERVICE DELIVERY SUMMARY.

Performance Objective SOW Para Performance Threshold Maintain and Repair the AFTF.

Items requiring maintenance are timely and correctly repaired or replaced. Submit accurate and timely reports.

1.1. - 1.4. The AFTF is operational at all times to permit ARFF training when needed. Submit reports within 10 working days.

Response Time.

Response to propane leaks and liner maintenance are timely.

1.2. Provide immediate verbal

assistance and respond to propane leaks as soon as practical. Respond to liner maintenance as conditions dictate.

Environmental Controls.

Contractor shall comply with all Federal, State, and local environmental requirements.

1.4. & 1.7. “Compliance”

Safety Contractor shall take appropriate measures to protect personnel, property, and materials from chemical, electrical, and other mishaps.

1.9 Personnel, property, and

materials are protected at all times.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. N/A

4. GENERAL INFORMATION.

4.1. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan.

4.2. GOVERNMENT REMEDIES. The contracting officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items (May 1997), for contractor’s failure to correct nonconforming services.

4.3. HOURS OF OPERATION. The normal hours of operation for the contractor to perform normal maintenance and repair services required under this contract are 7:00 AM to 5:00 PM, Monday through Friday. The contractor is not required to provide normal service except for emergencies on the following days: New Year’s Day, Martin Luther King’s Birthday, President’s

Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

4.4. SECURITY REQUIREMENTS / VEHICLES AND PASSES. All contractor or contractor employees’ vehicles used for the performance of this contract shall comply with all local, state and federal regulations. In addition, all vehicles described above must be registered through the Security Police Squadron, Pass and Registration and will comply with Shaw AFB base access/driving directives. After award of contract, the contractor shall request through the COR, CO and Security Forces to be issued base passes and identification badges for their employees and work vehicles. The following employee information must be provided to be vetted: name, social security number, date of birth, state driver’s license number and US citizen.

4.5. SAFETY AND ACCIDENT REPORTING. The contractor shall be responsible for providing services under this contract IAW all base, local, State and Federal occupational safety requirements. The contractor shall ensure that all services are conducted safely at all times. The contractor shall ensure that all contractor employees are issued and properly use all required safety personal protective equipment. The contractor shall use mechanically sound and safe vehicles and equipment in the performance of services under this contract. The contractors shall take necessary corrective actions if the contractor’s employees are conducting operations in an unsafe manner. In the event of an accident, the contractor shall contact the base emergency 911 service and the COR immediately. If dialing 911 from a cell phone, the location must be fully identified to ensure that the proper responder is notified. Additionally, the contractor and contractor’s personnel will be knowledgeable of and comply with all other base incident-reporting procedures.

4.6. DISPOSAL OF WASTE. Contractor is responsible for the proper handling and disposal of solid waste. Contractor shall also be responsible for any enforcement action that may be taken by the State of South Carolina, other State or the Federal Government related to handling, transportation and the proper disposal of solid waste materials. If notification, certifications, documentation, manifests, permits or any other written materials are required by law to be obtained, prepared and/or submitted. Contractor shall prepare same and provide a written copy to the COR

5.0. APPENDIX.

APPENDIX A

System Particulars

1. This theory of operation is based on the generic design. The Aircraft Fire Training Facility (AFTF) consists of an aircraft mock-up, burn area, control stand, liquid propane fuel system, cathodic protection system and water conservation pond.

2. The aircraft mock-up, located in the burn area, is constructed of non-coated/unpainted carbon steel. It is approximately 72 feet long, 25 feet high at tip of tail, with a wingspan of 72 feet. The mock-up is configured with three simulated aircraft engines, two on the right wing and one located on the vertical stabilizer. Each engine contains one burner assembly and two ignitors.

The wiring to the engine ignitors is enclosed in a protective water jacket that protects it from possible failure due to extreme heat. Water injection is located in both wing engines and at some sites in the tail engine. The wing engines also have dams installed to simulate a flowing fuel type fire. Wheel well and auxiliary power unit fires are simulated on the right side of the fuselage adjacent to the inboard engine. In the interior of the mock-up, ignitors and burners are installed to simulate flight deck, passenger compartment, and cargo box fires. A water sprinkler system is installed in the top of the mock-up to cool and washout the mock-up. An expansion joint is located midway on the fuselage to allow for expansion and contraction during the training.

Cutout panels are located on the left and right aft sides of the fuselage. These 36 inches x 84 inches replaceable panels are constructed of .031 inch thick sheet metal. The panels are used to simulate emergency entrance into an aircraft. Two steel hinged doors are located at the forward left and left amid ships.

3. The burn area is 100 feet in diameter. It is recessed and lined with one 80-mil thick high-density polyethylene (HDPE) liner. The liner is sandwiched between 6 inch thick layers of sand and then covered by a layer of geotextile fabric and then an 18 inch layer of compacted aggregate crushed stone.

4. There are seven ignitors and burners installed in the burn area to simulate six exterior ground fires and one running fuel fire with pool fire on the outboard engine. The ground fires are located on the left and right sides of the forward fuselage, between the right wing engines, under the left wing, and on the left and right sides of the aft fuselage. The weir is used to maintain the proper water level in the burn area. Opening the burn area drain valve allows all the water in the burn area to drain to the water conservation pond.

5. Located on the control stand are the valves, solenoids, and switches used to control the propane flow and ignitors during training events. Turning off the master/emergency switch located on the control stand will turn off power to all ignitors and close the internal valve located on the propane tank via the pneumatic control system, if applicable. The propane piping, water piping, and electrical conduits from the control stand to the burn area are located in an underground HDPE lined trench.

6. The liquid propane system supplies fuel for training exercises. Propane is supplied from 10,000 gallon-WC (water capacity) tank to the various burners in the burn area through a series of pipes and valves.

7. A propane pump may be installed to obtain adequate pressure, if applicable. A corresponding valve located on the control stand, controls propane flow to each individual burner. Safety features of the propane system are provided to stop the flow of fuel to the burners, and will include a pneumatic or manual control system, and an emergency shut-off valve located on the control stand. Pressure relief valves are installed on the piping as required by NFPA Standard

58. Cathodic protection system is used to protect below ground piping from corrosion through sacrificial anodes inside the trench from the control stand to the burn area.

8. The water conservation pond is a 72 feet by 72 feet square area and 9 feet deep. It is lined with 80 mil thick HDPE. Unlike the burn area, the liner is not covered. A pump located in the pond is used to supply necessary water for the training area.

The contractor shall provide a written summary of the conditions found during the inspection. The contractor shall provide a cost estimate to repair/replace all items identified as discrepancies. The estimated labor cost to repair the AFTF, shall be q...