FC Bar SOW 27 Feb FINAL.docx

STATEMENT OF WORK

SMOOTHIE/COFFEE/SNACK BAR

1. SCOPE OF WORK: The Concessionaire will furnish all labor, supplies, materials, equipment and services necessary to provide and operate a Smoothie/Coffee/Snack Bar hereinafter known as “Bar” in the Shaw Fitness Center, building 806, 428 Shaw Dr., Shaw AFB for use by authorized patrons. The Concessionaire shall perform these services and pay the amount as described in Appendix E.

2. THE CONCESSIONAIRE SHALL:

a. Provide and maintain all equipment associated with operating the Bar. All appliances shall be UL approved equipment. Obtain Fitness Center Directors approval prior to installing/erecting/placing any signs or advertising inside or upon the wall of the Fitness Center.

b. Provide and sell items such as nutritional shakes, specialty coffees, fruits, healthy sandwiches, boiled eggs, oatmeal, cereal, soups, salads, and pastries.

c. Prepare all nutritional shakes on the spot. Shakes will contain fresh fruits, meal replacement powders, water, etc. but will not include dairy products. A variety of selected flavors will be advertised to induce weight loss, weight gain, extra energy, fat burner or muscle gain.

d. Be given an exclusive on all concession items sold inside the Fitness Center including but not limited to beverage, food, and nutritional products.

e. Be responsible for keeping the concession operational seven (7) days a week for a minimum of 65 hours per week, and will open for additional hours as the Fitness Center’s daily count justifies. A work schedule will be provided to the Fitness Center on a monthly basis and as changes occur. The hours will be as agreed between the Concessionaire and the Fitness Center Director.

f. Ensure all food facility supervisors/managers and Concessionaires integrate food safety procedures into all aspects of their operation in accordance with the most current FDA Food Code and any governmental instructions and policies. Food can only come from approved sources which can be found using the FDA website. Shaw AFB Public Health will have to approve the use of local vendors. The vendor is also required to attend Concessionaire training on the FDA Code from Public Health. This training must be completed prior to beginning any work.

g. Submit a listing of proposed items with corresponding selling prices to the NAF Contracting Officer for approval/disapproval. The final approved listing is considered part of this agreement.

h. Ensure all food, drink, and any other consumable items provided and served to consumers by the Concessionaire must be in accordance with Air Force Instruction 48-116 Food Safety Program, purchased from approved food sources in collaboration with the Public Health office, and must be stored, prepared and serviced in accordance with the most current FDA Food Code, any supplemental changes and governmental instructions and policies. Air Force revised editions of the Food Code are available from the Public Health office upon request. A weekly self-inspection will be required (checklist provided by Public Health). Public Health will inspect monthly. Any infractions found during the inspection shall be corrected in a timely manner.

i. Comply with installation fire and safety regulations and applicable health and sanitation regulations. The Fire Department will conduct an annual inspection to include fire extinguishers. All employees are required initial, and thereafter, annual Fire Training provided by the Shaw AFB Fire Department. All training will be documented on an Air Force Form 55. Each workday will require the vendor to complete an opening and closing checklist (provided by Fire Department). No open flame can be used at any time.

j. Only post signs approved in writing by the Contracting Officer or his/her designated representative.

k. Comply with the Federal Holiday schedule:

Federal Holidays

3. THE NAFI WILL:

a. Provide space and utilities (including electrical outlets) to ensure operation of the equipment required by the Concessionaire during normal operating hours. The facility may be reserved for periodic special events, i.e. extended aerobics classes, holiday 5/10K runs, and Fitness Fairs. Such events will not be considered as normal operating hours under the purposes of this contract.

b. Advertising: The NAFI may provide limited promotion of the products offered by the Concessionaire in media available through the 20th Force Support Squadron Marketing and Publicity Department. All information must be coordinated with Marketing and Publicity before publication. Point of contact is Mrs. Misty Hatfield or her authorized representative at 803-895-3709/4897.

c. Reserve the right to approve or disapprove any equipment proposed for use by the Concessionaire.

d. All appliances will be inspected and approved by the Shaw AFB Fire Department. After initial inspection, any new equipment added will require approval by the Fire Department prior to use.

4. ACCEPTANCE CRITERIA: The Fitness Center director will determine if the services by the Concessionaire are acceptable based on daily operation: sales, cleanliness of area, professionalism of employees and customer comments.

5. PERIOD OF PERFORMANCE: The term of agreement will be for one (1) year from award date unless otherwise terminated prior to that date. Contract is for basic year plus option to Renew annually for a period not to exceed five (5) years upon written request of the NAF Contracting Officer.

6. PAYMENT RATE: The minimal acceptable fee to the NAFI is 15% of monthly gross sales, or $600.00, whichever is greater.

7. NOTE: Concessionaire shall provide and utilize a point of sale system and provide an end of day report to the Fitness Center manager.