SV_Meeting_Minutes_&_Q&A_Redacted.pdf

27 August 2019

MEMORANDUM FOR RECORD

FROM: 49 CONS/PKA

SUBJECT: Pre-Proposal/Site Visit Minutes, Solicitation Number FA480119QA006, Vertical Transportation Equipment (VTE, aka Elevators) Inspection, Maintenance and Repairs

1. The pre-proposal meeting for subject solicitation was held at 07:30am (MST) on Tuesday, 20 August 2019. The following individuals listed below were in attendance:

NAME ORGANIZATION / COMPANY TITLE PHONE

SrA Alison K. Sowka 49 CONS/PKA Contract Administrator (CA) 575-572-0671

Mr. Dale Woosley 49 CEOES/CONS COR Supervisor

Mr. Ronnie Agustin 49 CEOES/CONS COR

Mr. Vince McFadden Elevator Service, Inc; MI Government Contract Manager 602-663-0184

Mr. Gary Nelson KONE Corporation; TX Service Mechanic unavailable

2. SrA Alison Sowka and the rest of the Government team greeted two interested party representatives at Holloman's Visitor Center at 07:30 a.m (MT). There was a bus which transported everyone onto the installation and to the locations to be visited during the visit.

3. SrA Sowka opened the Pre-Proposal Briefing by greeting and welcoming all parties. She then introduced all members of the Government Team. Moreover, she mentioned that if the Contractors had any questions, they should send an email with all questions in writing to the Government Team and be received no later than 12-noon on Wednesday, 21 August 2019. Supplemental: No questions were received by any member of the Government team in reference to this solicitation.

4. Mr. Ronnie Agustin guided the visit to six Vertical Transportation Equipment (VTE) units throughout base. The buildings/units observed during this visit were:

(1) bldg 842, wheelchair lift;

(2) bldg 864, passenger;

(3) bldg 1161, dumbwaiter;

(4) bldg 105, freight;

(5) bldg 318, passenger;

(6) bldg 222, passenger.

5. Mr. Dale Woosley addressed the agenda of the site visit and provided summarized information pulled from within the PWS while in transit between sites. This information emphasized PWS material identified as worth reiterating to interested parties. Mr. Woosley also referenced a list of recent modernizations and repairs performed under the current contract for context on “over & above” services.

(see Attachment 2).

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 49TH WING (AETC)

HOLLOMAN AIR FORCE BASE NEW MEXICO

Combat Airpower Starts Here

6. The following information is from the Site Visit:

Attachment 1: A summary of information provided, to include photos taken, specific to the six units/locations visited

Attachment 2: A list of “over & above” repairs and modernizations recently performed under the current contract

Attachment 3: A summary of the PWS and contract details provided as background information;

all material listed in the agenda is noted from within the PWS

7. Immediately following the visit to bldg 222’s passenger unit, the Site Visit concluded at the Visitor’s Center at precisely10:00a.m. (MST).

ALISON K. SOWKA, SrA, USAF Contract Administrator

Attachments:

1. Units Observed During Site Visit

2. Repairs Accomplished Summer 2019 via Over & Above Services

3. Elevator Site Visit Agenda

Cc: Posted to FedBizOps

Sol. # FA480119QA006

Site Visit Minutes, Attachment 1

Holloman Air Force Base Vertical Transportation Equipment Units Observed During Site Visit

(UNIT 1) Bldg 842, Wheelchair Lift

Unused by current personnel but cycled regularly to maintain; building personnel report “no problems”

Screw plate may need maintenance, or grease

(UNIT 2) Bldg 864, Passenger (ATC Tower)

Tallest passenger located on installation; 11-stories in height Most recent install on base, 2014 Escort required to access due to location on flight line

POC information provided at award

UNIT 1

UNIT 1

(UNIT 3) Bldg 1161, Equipment Dumbwaiter (Test Track, North West of main base)

Single bottom jack Oldest unit on base, 1957 Not for passenger use, low “safety” concerns for this reason

(no photos captured)

(UNIT 4) Bldg105, Freight lift

Building currently vacant; unit currently unused for this reason Has a “no maintenance” chip for updates Doors currently function manually

UNIT 2

UNIT 4

UNIT 4

(UNIT 5) Bldg 318, Passenger

Missing muffler, does not affect unit performance

(UNIT 6) Bldg 222, Passenger

Recent modernizations listed in O&A Examples list (no photos captured)

UNIT 5 UNIT 5

Site Visit Minutes, Attachment 2

Holloman Air Force Base Vertical Transportation Equipment Repairs Accomplished Summer 2019 via Over & Above Services

Building Number

Description of Service to be provided Type of Deficiency

45 Provide and install emergency light and alarm kit Safety Concern 45 Repair Stop Switch on car top inspection station Safety Concern 45 Provide sump pump cover/guard Building Owner Responsibility

105 Provide and Install phone in car Safety Issue 105 Make repairs so Car Stop Switch will ring in off position Safety Concern 105 Trouble shoot Fire Service Phase 2 Safety Concern 105 Provide and install pit ladder Safety Concern 105 Provide sump pump cover/guard Building Owner Responsibility 105 Provide Fire Extinguisher in Machine Room Building Owner Responsibility

222 Replace expired flex hose in oil line. Completed 222 Provide and install Door Restrictor Completed 222 Provide and install pit drip can Repair 222 Make repairs so Car Stop Switch will ring in off position Safety Concern 222 Provide and install pit ladder Safety Concern 222 Perform Leak Down Test Safety Concern 222 Relocate Pit Switch Safety Concern 222 Modernization of the existing unit Safety Concern 222 Provide Fire Extinguisher in Machine Room Building Owner Responsibility

224 Provide and install emergency light and alarm kit Safety Concern 224 Provide Fire Extinguisher in Machine Room Building Owner Responsibility

286 Replace expired flex hose in oil line. Safety Issue 286 Trouble shoot Fire Service Phase 2 Safety Concern 286 Provide and install new switch and wiring Safety Concern 286 Provide and install Optiguard (electronic door reopen system) Repair 286 Provide and install pit ladder Safety Concern

294 Provide and install emergency light and alarm Safety Concern 294 Repair two way communication (phone line dead) Building Owner Responsibility

317 Provide and install Door Restrictor Safety Concern 317 Provide and install new fire service overlay for Phase 1 and 2 Safety Concern 317 Provide and install emergency light and alarm Safety Concern 317 Repair two way communication - needs new phone box Safety Issue 317 Provide Fire Extinguisher in Machine Room Building Owner Responsibility 317 Provide missing wiring diagrams Building Owner Responsibility

318 Repair emergency light Safety Concern

325 Install phone in car Completed 325 Bevel ledge in hoist-way Repair is Owner's responsibility 325 Install emergency light and alarm kit Safety Concern 325 Provide CAM for car door restrictor on 1st floor Safety Concern 325 Provide Fire Extinguisher in Machine Room Building Owner Responsibility 325 Adjust car door speed (after stall it goes to fast) Will complete under maintenance

581 Install phone in car Safety Issue 581 Install Door Restrictor Safety Concern 581 Provide Fire Extinguisher in Machine Room Building Owner Responsibility

Site Visit Minutes, Attachment 2

588 Install new fire service overlay for Phase 1 & 2, espairs no overlay

Safety Concern

588 Adjust car door restrictor Will complete under maintenance

842 Repair 2 way communication in elevator (phone line dead) Building Owner Responsibility

864 Secure Governor to the rail Repair 864 Provide and install car top handrail Repair 864 Provide trouble shooting of fire alarm system & recall Safety Concern 864 Provide additional pit switch for deep pit Repair 864 Provide motion brake Repair 864 Provide & Install 4' toe guard Repair

1161 Replace gas-cock valve in oil line. Repair 1161 Install Quick Coupler in line to perform pressure test Repair 1161 Provide Fire Extinguisher in Machine Room Building Owner Responsibility 1161 Provide proper access to machine space Building Owner Responsibility