Attachment_1_-_Statement_of_Work_Rpr_Rwy_22&25.pdf

STATEMENT OF WORK (SOW)

REPAIR RUNWAY PAVEMENT

HOLLOMAN AIR FORCE BASE, NM

March 30, 2018

1. PURPOSE AND SCOPE: The scope of this project is to repair some asphalt pavement on

Runways 22 and 25. No Design-Build services will be required for this project. No drawings, specifications, design reviews, design charrettes, AF Form 103, or surveys will be required. The Addendum contains all the technical requirements for this project. The Contractor will still be required to comply with the applicable general requirements listed below.

2. DEFINITIONS: All work under this contract shall comply with all definitions and requirements in this paragraph.

2.1. As-Built Drawings: Drawings for past projects that will be furnished by the Government.

2.2. Build: The process by which the Contractor provides only construction services for a project based on design documents provided by the Government.

2.3. Color Board: A visual presentation consisting of samples of the various finishes.

Samples shall be of adequate size to show the full pattern, texture, and color of each item.

2.4. Design-Build (D-B): The process in which the same contractor provides both the design and construction services for a project, completing the design before construction activity begins. In the D-B process, the final design is provided by the Contractor. The Contractor is responsible for the design and construction in accordance with the RFP.

2.5. Design Charrette: A meeting held by the Contractor prior to the start of the design process. The Design Charrette will include all parties involved in the project. The purpose of the Charrette is to identify all of the relevant requirements before starting the design work.

2.6. Design Review Comments: Comments provided by the Government after receipt and review of the Contractor’s design submittal. The Government will provide written review comments back to the Contactor. The Contractor will then provide written responses to the review comments.

2.7. Design Review Meeting: After the Contractor receives the review comments, a meeting led by the Contractor is held between the Contractor’s design team and the Government to discuss the review comments.

2.8. Facility: Any Real Property items to include, but is not limited to, buildings, pavement, fencing, utilities, landscaping, and drainage ditches.

2.9. Final Design (100% Design): The final design is the result of the Contractor’s design efforts from 95% to 100%. Upon approval of the Final Design, the Contractor can begin construction activities.

2.10. Government Furnished Equipment (GFE) / Government Furnished Material (GFM):

Items of equipment or material which the Government will supply to the Contractor for use in the construction of a project.

2.11. Period of Performance (PoP): The duration the Contractor is allowed to complete the design and construction requirements of the contract.

2.12. Professional Certification: Professional Certification consists of affixing a seal to a project document to indicate that the work to which it is affixed has been performed by a person licensed as a professional, in that area of expertise, in the state of New Mexico.

2.13. Project: Any maintenance, repair, or construction activity performed on or in a facility.

2.14. Proposal: The Contractor’s proposal in response to the Government’s Request for Proposal (RFP) for Build or Design-Build.

2.15. Request for Proposal (RFP): A package of documents issued to the Contractor requesting a cost proposal for a Build or Design-Build solicitation.

2.16. Statement of Work (SOW): A document prepared by the Government and issued to the Contractor as part of the contract. The SOW will specify what the specific project requirements are.

2.17. Contract: A contract is a document prepared by the Government and issued to the Contractor against the basic contract. Its purpose is to place an order for labor, materials, and other associated items as necessary to complete the Build or Design- Build of a specific project.

2.18. Traffic Control Plan: A traffic control plan is a plan to route vehicle and pedestrian traffic safely around construction activities. This plan will include drawings, signs, temporary detour roads, barricades, and other items as required. The plan must comply with the latest edition of the Manual of Uniform Traffic Control Devices

(MUTCD). A traffic control plan is required anytime vehicle or pedestrian traffic is affected by the Contractor’s construction activities.

3. DESCRIPTION OF WORK:

3.1. Activities Prior to Contract Award:

3.1.1. Request for Proposal (RFP): An RFP will be issued that may include the following information. Not all of the items listed below will be included in every RFP.

3.1.1.1. SOW

3.1.1.2. Sketches, Design Drawings, Specifications, and Design Analysis

3.1.1.3. As-Built Drawings

3.1.1.4. Known Hazardous Materials

3.1.1.5. Work Location Requirements

3.1.1.6. Work Hours Requirements. For example, airfield work is usually done in the evening or on weekends.

3.1.1.7. GFM or GFE

3.1.1.8. Period of Performance.

3.1.2. Proposal Receipt: The Contractor will submit a proposal to accomplish the work described in each RFP. Following submittal of the proposal, discussions may be held with the Contractor to clarify or negotiate elements of the proposal.

3.1.2.1. As-Built Drawing Verification: The Government does not guarantee the accuracy of the as-built drawings. It is the Contractor’s responsibility to field verify all of the as-built drawings prior to submitting a proposal.

3.1.2.2. Hazardous Materials: The contractor’s proposal shall include removal and disposal of any known hazardous materials in accordance with State and Federal regulations.

3.1.2.3. The Contractor shall review the RFP and advise the Government of possible problem areas prior to submitting a proposal.

3.1.2.4. The Contractor’s proposal shall include a summary of the technical requirements of the project.

3.1.2.5. Each proposal will provide a timeline to achieve the PoP specified in the RFP. If the Contractor believes the specified PoP is too short, he may propose an alternative PoP.

3.1.2.6. A Bid Schedule will be provided with each RFP on which the contractor will provide pricing.

3.1.3 Proposal Evaluation: The lowest priced proposal received in response to an RFP will be evaluated for contract award. The proposal will be evaluated to determine whether it addresses all of the performance factors and requirements in the RFP in a comprehensive manner. Failure to meet the RFP requirements will render the proposal non-responsive. If the lowest priced proposal is determined to be non-responsive, the next lowest priced proposal will be evaluated in accordance with the above procedures. This evaluation procedure shall continue until the remaining lowest priced responsive proposal is determined to be responsive in all respects to the RFP. The contract shall be awarded to the Contractor that submitted the proposal that is responsive to all aspects of the RFP, and is the lowest priced responsive proposal received. Upon award, it shall become a firm fixed price contract, and there shall not be any changes, except those permitted by contract modifications approved by the CO.

3.2. Contract Commencement:

3.2.1. The contractor shall commence work and complete the design (if required) and construction in accordance with the time frames established in the contract. Construction shall not begin until Government approval of the Final Design submittal (if required), and issuance of the Notice to Proceed.

3.2.2. Progress of Work: Once awarded a contract, the Contractor may be required to submit an AF Form 3064, Contract Progress Schedule, or an AF Form 3065, Contract Progress Report. This requirement will be listed in the Schedule of Material Submittals.

3.3. Contract Design: When a design is required by the contract, the contractor shall comply with the following requirements:

3.3.1. Survey Requirements: Perform topographic surveys as required for siting, grading, computation of quantities for excavation and fill, and development of a particular project site.

3.3.2. Design Requirements: Design submittals shall be provided as required in the contract. The contract may require no design, a partial design, or a full design.

Possible design submittals points are at 10%, 95%, and 100% design.

3.3.3. Design Review Meeting Requirements: Design review meetings shall be held after receipt of each design submittal. All comments will be documented by the Contractor, and each item resolved at the meeting. Any comments that result in a cost change to the awarded contract shall not be implemented, unless approved by the CO. A list of attendees and minutes of the meeting shall be taken by the Contractor, and copies shall be forward to each attendee.

3.3.4. Design Analysis: If a Design Analysis is required, it will be specified in the SOW. The Design Analysis shall include calculations, general description, history, assumptions, references, analysis of alternatives, and code references.

3.3.4.1. Specifications: If specifications are required, they will be specified in the SOW. Provide Unified Facilities Guide Specifications (UFGS).

Edit the specification as required for the project.

3.3.4.2. The specified products, equipment, fixtures, devices, and systems submitted by the Contractor, and approved by the Government, shall be used to construct the project.

3.3.4.3. Any applicable manufacturer or industry specifications associated with material, supplies, or systems shall be utilized.

3.3.4.4. The Contractor shall provide the specifications to the CO as required.

This requirement will be specified in the SOW.

3.3.4.5. Professional Certification: If the contract requires a Final Design, the drawings may be required to have professional certification seal.

This will be specified in the SOW.

3.3.5. Design Drawing Requirements: If drawings are required, the specific requirements will be specified in the SOW.

3.4. Contract Construction:

3.4.1. Red-Line Construction Drawings: During the progress of the work, the Contractor shall keep a record of all changes from the original design drawings. Upon completion of the project, the Red-Line Drawings will be used to develop the As-Built Drawings.

3.4.2. Professional certification: All life safety plans, fire suppression and alarm plans, and pre-engineered structure plans shall be submitted with professional certification affixed for both Build and Design-Build contracts.

3.5. Contract Closeout:

3.5.1. Pre-Final and Final Inspections:

3.5.1.1. The Contractor shall request from the CO a final acceptance meeting. The request shall be in writing (email is sufficient) at least three (3) working days prior to the meeting.

3.5.1.2. The meeting will be chaired by the CO, and attended by appropriate government and Contractor personnel.

3.5.1.3. If during the final acceptance meeting it becomes obvious to the CO that the contract is not ready for final acceptance, the CO will cancel the final acceptance meeting and direct the Contractor to reschedule when the work is complete.

3.5.1.4. The Government will generate a punch list of deficiencies that the contractor must complete prior to project closeout. During the final acceptance meeting, the CO will ask the Contractor how much time he requires to correct the deficiencies. Both parties will then come to an agreement on the number of days to correct the deficiencies.

The Government will schedule a meeting to verify the deficiencies are corrected.

3.5.2. Records documenting the Contractor’s work:

3.5.2.1. As-Built Drawings: The Contractor shall submit as-built drawings to the CO as required.

3.5.2.2. Operations and Maintenance (O&M) Manuals: The Contractor shall submit O&M manuals to the CO as required.

3.5.2.3 Submit a Transfer and Acceptance of Military Real Property, DD Form 1354, to the CO if required.

4. SUBMITTALS:

4.1. Design Submittals: The contractor shall provide design submittals as specified in the

SOW.

4.2. Material Submittals: The contractor shall provide material submittals as specified on the AF Form 66.

5. MANDATORY CRITERIA AND STANDARDS:

5.1. The Contractor’s design and construction shall comply with the following references as required.

5.1.1. Unified Facilities Guide Specifications (UFGS).

5.1.2. Unified Facilities Criteria (UFC).

5.1.3. Holloman AFB Design Compatibility Standards. This will be provided to the Contractor if requested.

5.1.4 Air Force Technical Letters (ETL). This will be provided to the Contractor if requested.

6. WARRANTY OF CONSTRUCTION: The Contractor shall verify that the work performed under this contract conforms to the contract requirements. The Contractor shall provide a warranty period of one (1) year from the date of final acceptance, unless otherwise indicated. The Contractor shall perform any repairs required within the warranty period.

This work shall be done at the Contractor’s expense. This shall include any defect of equipment, materials, workmanship, or design furnished.

7. CONTRACTOR STORAGE YARD AND FACILITIES:

7.1. Land: If the Contractor chooses to have a storage yard on base, he will be provided with a lot within a reasonable distance of the work site. The Contractor shall restore the land to its original condition before project closeout.

7.2. Fence: If the Contractor has a storage yard on base, he will be required to install a fence around the yard.

7.3. Facilities: If the Contractor chooses to have facility on base, he will be responsible for all costs associated with it.

7.4. Utilities: The Government will furnish reasonable amounts of electricity, gas, water and sanitary sewer without charge to the Contractor. The contractor shall install, maintain, and remove any temporary utility connections and distribution lines.

8. CONSTRUCTION SITE MAINTENANCE: The Contractor shall secure all supplies and equipment stored on the project site. The Contractor shall maintain the project site in a clean, safe, and orderly manner.

9. WORK IN RESTRICTED AREAS: If any work is required in a Restricted Area, the Contractor will be provided with an escort.

10. DELAYS IN ENTERING AND LEAVING WORK AREA: If the work site is located within a Restricted Area, the Contractor may experience delays due to compliance with Restricted Area requirements. It is expected that any delays will be minimal. The Contractor will not be compensated for reasonable delays. The Government will coordinate any Restricted Area work with the users in advance.

11. SAFETY AND HEALTH:

11.1. The Contractor shall comply with all of the relevant provisions of the Corps of Engineers Manual, EM 385-1-1, entitled “Safety and Health Requirements Manual”.

11.2. The Contractor shall comply with OSHA General Industry Safety and Health Standards (29 CFR 1910), Publication V2206 and OSHA Construction Industry Standards (29 CFR 1926).

12. COORDINATION REQUIREMENTS:

12.1. Coordination: The Contractor shall coordinate his construction activities with the appropriate Government representatives and facility occupants.

12.2. Excavation Requirements:

12.2.1. Work Clearance Request: If required, the Contractor shall prepare and coordinate an AF Form 103, Work Clearance Request.

12.2.2. Utility Locates: The Contractor must contact each office on the AF Form 103 prior to beginning excavation to obtain utility spots at the site. The Contractor is responsible for protection of any underground utilities and structures identified on the AF Form 103, or by utility locate within five (5) feet of the identified location. The Contractor is responsible to maintain the utility locates until he no longer requires them to complete the project. Should the Contractor damage any underground utilities or structures, he shall immediately notify Civil Engineer Customer Service. If the damaged item was identified on the AF Form 103 or by the utility locate, the Contractor shall repair the damage immediately, and return the item to its original working condition at his own expense. If the damaged item was not identified on the AF Form 103 or by the utility locate, the Government will repair it at their expense.

12.3. The Contractor shall request at least ten (10) work days prior to the requested connection or disconnection, and notify the BCE Customer Service in writing of pending outages and their anticipated duration. Outage types are:

12.3.1. Electrical Systems: Government personnel will perform all high voltage connections and disconnections from HAFB’s electrical grid. The Contractor shall provide all materials necessary to make the connection, and shall have a licensed electrician onsite at the scheduled time.

12.3.2. Heating, Ventilating and Air Conditioning (HVAC): Any proposals to shut down heating or cooling without providing temporary service.

12.3.3. Energy Monitoring and Control Systems (EMCS): If an EMCS system activation or deactivation request.

12.3.4. Gas Systems: Only Government personnel shall perform operation of valves on gas mains.

12.3.5. Fire Protection Systems: Activation or deactivation of fire protection systems to include interruption of electrical power or water supply to the fire protection system. The contractor shall also notify the Fire Department Service Desk at least ten (10) work days prior to the interruption.

12.3.6. Security Alarm Systems: When a security alarm system must be activated or deactivated or when an interruption of the electrical power affects a security alarm system, the contractor shall also notify the Fire Department Service Desk and the Security Police Service Desk at least ten (10) work days prior to the interruption.

12.3.7. Water Systems: Operation of valves on water mains shall be by Government personnel only.

12.3.8. Communication Systems: When a telephone, local area network or wide area network must be activated or deactivated, the Contractor shall place a job order request with the Communication Squadron’s Service Desk at least ten

(10) work days prior to the interruption.

12.3.9. Road closures: Traffic plans shall be included in the project when street closures will be required during construction, or when traffic flow is affected by the construction. Closure notifications must be made at least fifteen (15) working days prior to a proposed closure.

12.3.10. Inspections, Tests, and Reports: Any required inspections, tests, and reports made by the Contractor shall be furnished to the Government in accordance with the terms of the contract.

13. ENVIRONMENTAL COMPLIANCE REQUIREMENTS:

13.1. Protection of Water Resources: The contractor shall not pollute water, storm water lines, storm water ditches, or sewer lines with fuels, oils, construction wastes, or other harmful materials.

13.2. Disposal of Waste:

13.2.1. All construction debris will be taken off base to a state-approved landfill.

13.2.2. All trucks shall be loaded in such a manner that will prevent dropping of materials on the streets. Fasten a suitable cover over the load before leaving the work site. The Contractor shall be responsible for cleaning up any materials that fall from trucks, and shall be held liable for any resulting damages.

13.3. Hazardous Material Usage: Any hazardous material as defined by Fed Std 313, Paragraph 3.2, must be authorized for use before it will be allowed on base. Contact the Hazardous Materials Manager in 49 CES/CEIE to receive approval. The telephone number is 575-572-3931.

14. PRECAUTIONS AGAINST HAZARDS:

14.1. The contractor shall comply with the following:

14.1.1. All applicable laws relative to noise control, to include applicable quiet hours.

14.1.2. All welding and cutting operations shall be performed in accordance with industry standards.

14.1.3. No Fewer than five (5) working days prior to the requirement for welding, gas cutting or brazing, the Contractor shall request a signed AF Form 592, Welding, Cutting, or Brazing Permit from the Fire Department.

14.1.4. The Contractor shall discontinue all burning, welding, or cutting operations one hour prior to the end of the workday. The Contractor shall provide a workman who shall remain at the site for thirty (30) minutes after discontinuing the above operations. This workman shall make a thorough inspection of the area for possible sources of latent combustion. The workman shall immediately report any unsafe conditions to the Fire Department.

14.1.5. The burning of trash, brush, or trees on the job site will not be allowed.

14.1.6. Flammable liquids shall be stored and handled in accordance with the Flammable Liquids Code of the National Fire Protection Association.

Flammable liquids shall not be stored in the Contractor’s storage trailers.

14.1.7. The Base Fire Department is available for assistance concerning fire hazard questions.

15. AIRFIELD REQUIREMENTS:

15.1. The Contractor shall contact Airfield Management for construction regulations on the airfield. The telephone number is 575-572-5410.

15.2. Airfield training is required and will be provided by the Government. This training is required prior to the start of any project being performed on or near the airfield.

16. SMOKING IN AIR FORCE FACILITIES: The Air Force has banned use of all tobacco products on Air Force bases except in designated outdoor locations. Contractor employees and visitors are subject to the same restrictions as are Government personnel.

17. PROJECT MANAGEMENT: The Contractor shall provide a project manager for this project.

The project manager shall have design oversight, quality control, construction, and financial management capability.

18. PROJECT EXECUTION AND TECHNICAL CAPABILITY: The Contractor shall have a support staff to prepare proposals, and to execute the design and construction of the project.

19. SUBCONTRACTING SUPPORT CAPABILITY: The Contractor shall provide oversight of all subcontractors on the project. The Contractor will be held responsible for the actions of his subcontractors while they are working on the project.

20. QUALITY CONTROL: The contractor shall designate a project superintendent to document and resolve all quality control problems, and to accomplish daily quality control inspections.

END OF SOW

ADDENDUM TO STATEMENT OF WORK

1. The Contractor shall repair some asphalt pavement on Runways 22 and 25. Details are listed below.

2. The work zone for Runway 22 will be 50' wide x 325' long. It will start at the asphalt/concrete joint at the 22 end of the runway, and will proceed 325' down the runway.

The work area will be centered directly over the centerline, so the new longitudinal joints will be 25' away from the centerline.

3. The work zone for Runway 25 will be 30' wide x 250' long. It will start at the asphalt/concrete joint at the 25 end of the runway, and will proceed 250' down the runway.

The work area will be centered directly over the centerline, so the new longitudinal joints will be 15' away from the centerline.

4. The Contractor shall first perform a 2.5" deep cold mill of the existing asphalt pavement.

The millings shall be hauled to the CE Compound and dumped there. The milling shall conform to the requirements listed in UFGS 32 01 16.71, “COLD MILLING ASPHALT PAVEMENT”, dated February 2017.

5. If necessary, the Contractor shall sawcut the asphalt edges on three sides of the milled area to achieve a vertical joint face. Remove and dispose the asphalt pavement strips at the Bear Base rubble pile. This work will not be required if the joint faces are already vertical and clean after milling operations.

6. Sweep the milled area to remove all debris. Perform surface preparation as required.

7. Apply a tack coat to the milled surface and the joint faces. The tack coat shall conform to the requirements listed in UFGS 32 12 13, “BITUMINOUS TACK AND PRIME COATS”, dated May 2017.

8. Install 2.5" thick asphalt pavement in the milled area. The new pavement shall match the existing grades in both the longitudinal and transverse directions. The new pavement shall conform to the requirements listed in UFGS 32 12 15.13, “ASPHALT PAVING FOR

AIRFIELDS”, dated November 2017. Use Gradation 2 and 75-blows for the mix design. Use PG 64-22 asphalt cement binder.

9. Install a hot-applied, single component, polymeric joint sealant between the new asphalt and the existing concrete. Install sealant in accordance with the manufacturer’s instructions. The sealant must be approved for use on airfields.

10. After the proper curing period has elapsed, the Contractor shall stripe the runway centerlines as required. Install a 6" wide, non-reflective black border around the white striping. Runway 22 will require two complete centerlines. Runway 25 will require one complete centerline, plus an additional 50' on two existing centerlines. The striping work shall be in accordance with ETL 04-2. This work will require the Contractor to return to the runways on a weekend a few weeks after the paving work has been completed.

11. The work areas shall be swept and cleaned after the work is complete. This shall be done after both the paving and paint striping work.

12. The Contractor shall attend a Pre-Construction meeting and an airfield safety briefing prior to the start of work.

13. The Contractor shall take measures to avoid damaging the surrounding pavement outside of the work zones.

14. The Contractor shall erect barricades around the work zones as required.

15. The Contractor shall use the La Luz Gate to access the base.

16. The Contractor shall provide submittals on the tack coat, paint, reflective beads, joint sealant, and asphalt pavement mix design for approval.

17. The Contractor shall perform all of the required tests specified in UFGS 32 12 15.13.

Provide the results of all testing to the Contract Administrator.

18. The performance period will be May 25 – 28, 2018. All work must be complete by 5 AM on May 29. If the weather forecast looks unfavorable, then the period of performance may be adjusted.

END OF ADDENDUM

END OF ADDENDUM