Attachment_3 _NCIC_Base_Access.pdf

Visit Access Request (VAR), Holloman AFB, NM

For contracts awarded/administered by the 49th Contracting Squadron.

Request that a visitor pass be issued to all contractor employees to gain access to Holloman AFB, NM. All employees will be briefed on and shall comply with Holloman AFB security requirements. All employees will sign the government provided consent form authorizing the U.S. Government (United States Air Force) to conduct a background check to confirm their eligibility or ineligibility to gain access to Holloman AFB, New Mexico. The VAR will consist of employees FULL Name, Date of Birth, Social Security Number, Place of Birth and Citizenship.

The format for a Visit Access Request Form will be provided upon request. Contractors will ensure that the VAR is provided to the 49 SFS Pass and Registration Office (bldg 1) at least 7 business days prior to requested installation access for processing and 14 business days prior for foreign nationals. Foreign nationals will no longer be granted unescorted entry to the installation.

Delivery drivers will provide a bill of lading at the time of pass issuance; passes will not exceed 6 hours. Routine deliveries require the contractor add the driver(s) to a VAR to undergo the appropriate background check.

Contractor employees shall report to the 49 SFS Pass and Registration Office (bldg 1) with photo identification issued by a federal/state activity. Contractor employees requesting to operate a contractor or privately owned vehicle on the installation shall provide a valid driver’s license, current vehicle registration, and proof of current vehicle insurance or car rental agreement. Contractor personnel requesting to operate a motorcycle on Holloman AFB shall provide proof they have completed a motorcycle safety course (i.e. motorcycle safety course certificate/card) prior to being authorized to ride on the installation.

End NCIC REQUIREMENTS

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Base Access/Contractor Background Checks Inquiry

July 2012

1. Base access waiver request and instructions documents (Appeal Process/Instruction): If an individual contractor was denied installation access as a result of an unfavorable background check and cross referenced with the attached matrix, the individual and contractor are advised that the individual in question, has received an unfavorable background check and that the information in the check cannot be released outside of Law Enforcement agencies. They are then advised how to obtain information concerning their record and the appeal process and provided written step-by-step instructions on how to do same (see page 4).

The process is as follows; if past criminal history is unknown: The individual must send a written request to the Federal Bureau of Investigations, Criminal Justice Information Services Division and attach an

$18.00 check. Additionally, they must submit a complete set of (rolled inked fingerprint impressions), with name, date, and place of birth which can be obtained from the local police departments.

Once the individual receives the information pertaining to their background from the FBI, they must then submit a letter of memorandum explaining the negative information identified in the background check and justification as to why the decision to be denied access should be reconsidered. Furthermore, a character reference letter will be required by their immediate supervisor along with a letter from the sponsoring unit commander requesting the contractor employee be authorized access.

2. Procedures for contractors to submit access requests for pre-approval (prior to work): Contractors are able to proceed with contractor employee installation access paperwork when given the order to proceed at the final preconstruction meeting. The final preconstruction meeting occurs 14-30 days prior to the project start date. At that time, the contractor is provided all the paperwork and instructions required for their employees to be granted installation access. The background checks are then completed by

Holloman AFB (HAFB) Security Forces (SF). The background checks are completed an average of 3 business days upon receipt but will not exceed 5 business days.

3. Instructions and POCs for contractors to follow if they opt to vet their employees' criminal records with downtown law enforcement: Contractors have two options to pre-vet all their employees prior to the

HAFB SF background checks. Note: If the contractor decides to pursue one of the two options below along with option A, it will not preclude the HAFB SF from completing background checks. The two options are there for contractor employee pre-hire/vetting purposes.

Option-1: They may contact the NM state police who will give them instructions and paperwork to complete. Once the paperwork is completed, the paperwork will need to be sent to Santa Fe, NM along with associated fees. From there, the NM State Police will then run a State wide background investigation and return the results. The address to send the paperwork to is included in the instructions provided by the State Police. Go to http://www.dps.nm.org to complete the authorization for release of information form.

Option-2: They may contact Alamogordo Department of Public Safety or the Otero County Sheriff's department. There is no fee associated with either of these checks. However, these checks are local only and will not provide the same results as the check conducted by the state of New Mexico (option 1) or the

HAFB SF.

Option-A: E-Verify (formerly the Basic Pilot/Employment Eligibility Verification Program) is an online system operated jointly by the DHS and the SSA and can be accessed via the following web address:

http://www.dhs.gov/files/programs/gc_1185221678150.shtm Participating employers can check the work status of new hires online by comparing information from an employee's I-9 form against SSA and DHS databases. E-Verify is free and voluntary, and is the best means available for determining employment eligibility of new hires and the validity of their Social Security numbers.

Sol # FA4801-15-R-0022

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Access Denied

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Possession of Stolen Property

Possession of Gambling Device

Harassment through Telephone

Theft/Burglary

DWI/DUI conviction (**No Driving for first year from date of conviction.**)

Incident Occurred within the Past 5 yrs.

inIncident Occurred

Between 5-10 yrs.

Incident Occurred

Over 10 Years Ago

Not guilty, Insufficient Evidence, Deferred

Disposition, etc…

Battery

Possesion of Narcotics Less Than One

Gram

Harassment

Embezzlement

Public Intoxication

Vehicle Violations

Identity Theft

Weapons Violation

Counterfiet Money

Multiple counts of Dangerous Drugs

OFFENSE

Negligent Dishcharge of a Firearm

Child abuse

Assault

Damage to Private Property

Failure to Identify Fugitive from Justice

Contribution to the Delinquency of a

Minor

Unlawful Possession of a Firearm

Eleuding Authorities/Evading Arrest

False Imprisonment

Probation Violation

Possession/Distribution

Forgery/Fraud

Grand Theft Auto

Assualting and Officer

Carrying of a Conceald Weapon

Assault on a Family Member (habitual offender)

Tampering with Govenrment Documents

Street Robbery

Aggraveted Assault

Aggravated Burglary

Alien Smuggling

Escort Required

(See note bleow)

ACCESS DENIED: DENIES ACCESS TO THE INSTALLATION NOT EMPLOYMENT

Escort Required Unescorted EntryMultiple counts of Forgery

Child Endangerment, Domestic Abuse, Criminal Endangerment

July 2012

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2.4.3.1.5. (Added-ACC) The following supplemented guidance further clarifies para 2.4.3.1. Proper Escort within ACC means the visitor is within reasonable control of the escort: for example they are in the same vehicle, staying in the same quarters, working in the same facility, group size is small enough for the escort to keep track of all members of the group, etc. Visitors who will not remain within reasonable control of the escort are not under escort and must meet rules for unescorted visitor entry. DOD, or other federal, state or local government credentials must contain a picture to be considered valid. Telephone vouching is prohibited for visitors requiring proper escort.

Note: Individuals with a DWI/DUI convition within the past 5 years may be granted unescorted entry, however, they will not be granted base driving privileges

All individuals who are Denied Access to HAFB can appeal their entry status. The individual will receive an appeal process briefing and documentation from a member of the HAFB Welcome Center Staff. Once the appeal has been reviewed, installation entry will be determined on a case by case basis.

I.A.W. AFI 31-101 ACC Sup I

Terroristic Threats

Trafficking/Importation of Illegal

Substance

Assault with a Deadly Weapon

Armed Robbery

Any Sexual Offenses

Unlawful Bomb Scares

Any Unconfirmed SSN

Inciting Riot

Peeping Tom Activities

Murderous Intents

Any Active Warrants

Any Felony Pending Charges or

Convictions

Homicide

OFFENSE

Incident Occurred within the Past 5 yrs.

inIncident Occurred

Between 5-10 yrs.

Incident Occurred

Over 10 Years Ago

DAVID J. BOYD, Lt. Col, USAF

Commander, 49th Security Forces Squadron

2.4.3.1.6.1. (Added-ACC) Unescorted visitors must produce a valid government issued picture credential prior to being granted entry. This is to verify their identity as the sponsored person.

//SIGNED// 13 July 2012

Involuntary/Vehicular Manslaughter

Manufacturing & Selling Deadly Weapons

Vehicular Homicide/Murder

Habitual Drug Offender

July 2012

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