Attachment 3 - Questions and Answers - Airfield Vehicle Gates Maintenance and Repair Services.pdf
PDF 291 KB Posted
- Solicitation number
- FA480026Q0087
About this file
This is a Questions and Answers document for federal contract solicitation FA480026Q0087 for airfield vehicle gate maintenance and repair services at Langley Air Force Base. The requirement covers eight mechanical airfield vehicle gates with three existing operator systems: DKS Dooring Model 9210-387 with Control Board 4404-018, Lift Master Model SL585101UL (Serial 2021N7098), and Lift Master Model HDSL24UL MC (Serial 461234710035). Technical manuals are available for the Lift Master SL585101UL model, and photographs of each gate system are provided in the Q&A document.
The contractor must assess emergency conditions within 24 hours of notification and accomplish all work during normal duty hours, though occasional after-hours work may be required. Three quotes are required upfront for all repairs exceeding $2,500, and the contractor must provide firm fixed-price unit and extended pricing for emergency repairs with no pre-agreed hourly rates permitted. Technicians require base access and either an escort or Entry Authority List for personnel. The contractor may subcontract work but remains ultimately responsible for performance and schedule. The PSC code has been changed to J039. No pre-bid site visit will be held, no historical maintenance records are available, and no incumbent contractor information exists. The Government does not have maintenance records. Preventive maintenance is not limited to the PWS paragraph 2.1 checklist items. Certification and Quality Control Plan requirements are specified in PWS paragraphs 2.4 and 4.2 respectively.
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Questions and Answers – Airfield Vehicle Gates Maintenance and Repair Services
Solicitation No FA480026Q0087
1. What are the gate operator model numbers and/or specifications on any existing equipment?
a. DKS Dooring Model #: 9210-387
i. Control Board Model Number: 4404-018
b. Lift Master Model#: SL585101UL
i. Serial #: 2021N7098
ii. With Manuel
c. Lift Master Model#: HDSL24UL MC
i. Serial #: 461234710035
2. Are technical data sheets, schematics, or OEM manuals available for the existing gate systems? Can you provide photos of each gate?
Lift Master Model#: SL585101UL has a manual.
DKS Dooring Model #: 9210-387
Lift Master Model#: SL585101UL
Lift Master Model#: HDSL24UL MC
3. Can you confirm the current manufacturer and model numbers for the gate operators and control boards listed in the PWS?
Refer to answers 1 and 2.
4. Will the Government arrange a pre-bid site visit?
No, a site visit will not be held for this requirement.
5. For emergency repairs over $2,500, are three quotes required upfront or only when an emergency occurs?
Three quotes are required for all repairs over $2500.
6. Are there any additional AFIs or safety standards beyond those cited in the
PWS?
No.
7. For emergency repairs, can we establish a pre-agreed hourly labor rate and parts markup in the contract, or does each emergency require separate negotiation?
No; offeror must provide a firm fixed price unit/extended price for emergency repairs.
8. Please confirm the number of gates covered by the requirement and whether the current requirement includes eight mechanical airfield vehicle gates.
There are 8 gates to be serviced for the requirement and they are included in the
PWS.
9. Please provide the make/model, age, and condition of each gate/operator, if available.
Refer to answers 1 and 2, for condition see PWS para 2.2., the age is unknown.
10. Are as-built drawings, gate locations, or equipment lists available?
All gates are located on Langley AFB. Refer to PWS Technical Exhibits 1 & 2 on page 16 &17 for gate location.
Initial repair equipment list is in PWS para 2.2.
11. What are the required response times for routine repair calls and emergency repair calls?
The contractor must assess any emergency conditions within 24 hours of notification. There are no routine repair calls for this requirement in accordance with
2.3. of the PWS.
12. Are emergency/on-call services required after normal duty hours?
The contractor shall accomplish all work order tasks during normal duty hours;
however, occasions may arise that require work to be accomplished outside of these hours in accordance with 2.3. of the PWS.
13. Will technicians require airfield driving privileges, escorts, DBIDS credentials, or other base-access approvals?
Technicians will be required to obtain base access and either an escort or Entry Authority List for personnel.
14. Are parts and materials to be included in fixed pricing, reimbursed at cost, or priced under separate CLINs?
See section 2.3 of the PWS.
15. Is there a required preventive maintenance checklist or may the contractor use manufacturer-recommended PM procedures?
Refer to PWS para 2.1 outlines preventative maintenance items, however, PM is not limited to those items.
16. Please confirm whether the PSC J019 is intentional for this airfield gate maintenance requirement.
PSC will be changed to J039.
17. Will the Government provide historical maintenance records or recurring failure history?
No, the Government does not have records of maintenance.
18. Are there incumbent contractor details or historical pricing available?
No, there is no incumbent or historical pricing.
19. Are subcontractors permitted to perform field maintenance and repair work under prime contractor management?
The prime/awardee can subcontract the work but the prime is ultimately responsible for the performance/schedule.
20. Does the Government require specific insurance limits, safety plans, or certifications?
Refer to PWS para 2.4 (certification) & para 4.2 (Quality Control Plan).
21. Will a site visit be offered before quotes are due?
Refer to answer 4.
22. Please confirm the anticipated period of performance, including base and option periods.
Please refer to Deliveries or Performance, Section F, of the SF 1449 for the anticipated period of performance.
File details come from the government source that posted it. Updated .