PWS_Tables Tents and Chairs_2025 APOHR_Final.pdf

PERFORMANCE WORK STATEMENT

FOR

DELIVERY, SETUP, AND REMOVAL OF

EVENT TENTS, TABLES & CHAIRS FOR LANGLEY AFB AIRSHOW

AIR POWER OVER HAMPTON ROADS 25-27 APRIL 2025

CAO 04 Mar 2025

PERFORMANCE WORK STATEMENT LANGLEY AFB, VA

AIR SHOW TENTS/TABLES/CHAIRS RENTAL

1.0 SCOPE OF WORK: This contract is for the 2025 JBLE Air Show tents, tables and chairs rental on approximately 23 April 2025 through 27 April 2025 to include delivery, setup, teardown and removal. The contractor is to provide these services in a manner that will ensure the safety and general wellbeing of Airshow attendees. The contractor shall provide all personnel, equipment, tools, materials, supervision, licenses, quality control, and other items and services necessary to complete this contract. Contractor shall comply with all federal, state, and local laws and regulations.

2.0 HOURS OF OPERATION: Delivery and set up of tents, tables and chairs will begin no earlier than Wednesday, 23 April 2025 at 12:00PM and must be completed by Friday, 25 April 2025 at 7:00AM on and removal of tents, tables and chairs can begin no earlier than 5:30pm on 27 April 2025 but must be completed by 28 April 2025, 2:00pm. Due to aircraft operations, delivery and set up on Wednesday, 23 April 25 and Thursday, 24 April 25 has the potential to occur outside of normal operating hours (8:00 AM-6:00PM). If the contractor conducts work outside of normal operating hours, the Contractor may bill an hourly overtime rate. This hourly overtime rate must be stipulated in the quote as a separate CLIN. The removal of tents, tables and chairs beginning at 5:30PM on Sunday 27 April 25, is not considered to be outside of normal operating hours and therefore will not be billed as overtime. Any deviations from this schedule will be coordinated with the Government Representative, First Lieutenant Anjola Olarinde and the Contracting Officer, SSgt Sydney Hager, who can be reached at (757) 764-5710 and (757) 764-8619 respectively.

3.0 LOCATION: All work on this contract shall be performed on Langley AFB, VA 23665.

4.0 DESCRIPTION OF WORK: Langley AFB Airshow 2025, event tents, tables and chairs will be delivered to and installed at pre-designated locations on the airshow flight line (concrete surface) on 24 April 2025. Following the Airshow event, all tents, tables, chairs and associated appurtenances will be disassembled and removed by 28 April 2025. The equipment used and the method for anchoring tents for setup must not damage the airfield or taxiways in any manner.

Any ballast weighted anchoring system used by the contractor for the tent setup must be of the proper design and weight to maintain the integrity of the erected tents in heavy wind conditions.

Any ballast weights used must be covered to provide a professional appearance. Any damage to the airfield or taxiways will be repaired at the expense of the contractor. It is the contractor’s responsibility to ensure all items installed comprise of a complete and usable system for the duration of the airshow. See the deliverables table below with sizes/details of tents and other equipment requested.

Note: A map will be provided showing where to setup the tents according to size and type of tent. Additionally, the map will provide location and quantity of associated tables and chairs for setup. The map will be provided 30 days out from date of event. The contractor must adhere to any installation and removal phase planning therein.

5.0 EQUIPMENT: The contractor shall provide all equipment and supplies required to complete the work. Expendable items provided to the contractor by the Government due to poor planning of stock will be reimbursed to the Government by means of a deduction in the final billing using local market value. The Government reserves the right to deduct all costs associated with those units deemed nonfunctional during the Langley AFB Airshow 2025.

6.0 VEHICLES: The contractor shall provide all vehicles necessary to complete this contract.

The contractor shall be able to transport all equipment, materials, supplies, and personnel to and from the job site to perform the required services.

7.0 WORKING CONDITIONS: The contractor shall comply with all federal, state, and local laws pertaining to safety and fire codes.

8.0 CONTRACTOR EMPLOYEES: The contractor’s foreman or representative(s) shall present a neat appearance and shall have the capability of speaking and understanding the English language. The Contractor shall identify an employee who has the authority to act on all contractual matters. The employee shall be present and available to be contacted by cellular telephone during the performance of delivery, setup, breakdown and return of the tents. The government point of contact during the air show to include setup and teardown will be provided at the time of contract hire. The Contractor shall not employ persons for work on this contract who are identified to the Contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

9.0 SPECIAL REQUIREMENTS: N/A

10.0 BASE SECURITY REQUIREMENTS: The Contractor’s employees, performing tent, table, and chair setup and teardown services within secured areas at Langley AFB, shall be escorted by base personnel. Vehicle registration, proof of insurance, and a valid driver's license must be presented for all vehicles to enter Langley AFB commercial gate and will be escorted from the commercial gate by base personnel to drop off and pickup locations. The Contractor shall make sure all employees must be able to pass a 20-year background check for base access and have the required federal or state-issued identification, training, certifications and comply with all federal, state, and local environmental requirements and/or laws.

11.0 SAFETY: The Contractor shall conform to all safety regulations to include but not limited to the Occupational Safety and Health Administration (OSHA).

DELIVERABLES:

1. Tents/Tables & Misc. Items

Line Item

Description QTY Unit

1 40' x 100' or 4000sf, White Tent 1 ea.

2 40' x 80' or 3200sf, White Tent 2 ea.

3 20' x 30' or 600sf, White Tent 6 ea.

4 10’ x 10’ or 100sf, White Tent 119 ea.

5 6' x 30” Wooden Banquet Table 159 ea.

6 8' x 30” Wooden Banquet Table 6 ea.

7 Folding Chair, White 1214 ea.

8 30” Round Café Table, Adjustable 10 ea.

9 60” Round Café Table, Adjustable 20 ea.

10 Pedestal Fan, 30 “/ 1/3 HP/ 3 AMP 4 ea.

11 Table Cover, 6' x 30” Blue Kwik 200 ea.

12 Table Clips 400 ea.

13 Delivery fee for trucks. Drivers to enter through commercial gate.

Drivers to have license, registration and proof of insurance. 1 lot

14 Labor to set up and breakdown all tents, tables, chairs and anchoring devices. 1 lot

15 Anchoring devices 1 lot