DRAFT PWS Railroad Inspection Maintenance Repair dated 8 Oct 2024.pdf

FOR

RAILROAD INSPECTION, MAINTENANCE

AND REPAIR

FA480020Q0016

733D CIVIL ENGINEERING

DIVISION (CED) FORT EUSTIS

Joint Base Langley-Eustis, VA 1 1

1 December 2020

PWS Revised Dated 8 October 2020

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

1.0 SCOPE OF WORK

2.0. DESCRIPTION OF SERVICES

3.0. GENERAL INFORMATION

4.0 SERVICES SUMMERY

5.0. GOVERNMENT FURNISHED EQUIPMENT SUPPLIES & SERVICES

APPENDIX A – CONTRACTOR MANPOWER REPORTING APPENDIX B –

DEFINITIONS

APPENDIX C CORRECTION ACTION REPORT

APPENDIX D PERFORMANCE ASSESSMENT REPORT TECHNICAL

EXHIBIT 1 JBLE PESTICIDES APPLICATION RECORD

REPORT TECHNICAL EXHIBIT 2 PESTICIDES APPROVAL REQUEST

FORM TECHNICAL EXHIBIT 3-5 RAILROAD REFERENCE MAPS

TECHNICAL EXHIBIT 6 TRACK BULLETIN (DA FORM 5706-R)

1.0. SCOPE OF WORK. The Contractor shall provide all management, tools, supplies, equipment, labor and other items necessary to perform inspections, maintenance, repairs and vegtation control as defined within this Performance Work Statement. Work to be execute in this contract are: Track rehabilitation projects, vegetation control, inspection and maintenance of electric/electromechanical grade crossing signals, and cleaning track flange way at railroad crossings.The work shall be performed on Joint Base Langley Eustis (JBLE) FT. Eustis Virginia in accordance with (IAW) the most recent Unified Facilities Criteria (UFC) 4-860-03 and shall be intended to inspect and maintain the railroad in a safe and reliable operating condition.

2.0. DESCRIPTION OF SERVICES. This is a non-personal services contract to provide yearly track inspection, monthly railroad track and signal crossing inspections, routine maintenance, annual tie replacement, and emergency repairs. CLIN 0001, Rail Inspection and Routine Maintenance (not including Signal Crossing) CLIN 0002, Signal Inspection and Routine Maintenance (only on Signal Crossing), CLIN 0003, Pesticide Treatment, and CLIN 0006, Emergency Repairs for this contract may be considered Mission Essential. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall perform to the standards in this contract.

2.1. Inspections of Railroad and Signals.

2.1.1. Rail Inspections. The contractor shall inspect all Ft. Eustis Railroads on foot or by high rail truck in accordance with the most current version of the UFC, FRA regulations and manufacture specifications. During the time of inspection, the Contractor shall identify any routine or preventative maintenance required. Annual detailed track inspection and normal routine monthly maintenance shall be performed during the month of October. Routine maintenance consist of all items listed in para 2.2.

Inspections reports provided will be in a similar format as the examples provided in the UFC Fig B-1, turnout report Fig -2, tie Fig B-5, Geometry Fig B-6, Rail, F+OTM, Ballast, Drainage Fig B-10. All reports to be submitted electronically via email to the Contracting Officer (CO) and the Contracting Officer Representative (COR) within seven business days following the completion of the inspection.

Any vegetation growth in the ballast rock shall be removed during the annual inspection either mechanically or by hand. Consist of approximately 20.75 +/- track miles of rail, 46 turnouts and 42 crossing. track use details: Most track is utilized weekly and all track is utilized two or more times weekly at least once a month. Portions of Hanks Yard, Museum Track and Wagner Yard are used less.

Additional maps detailing locations/names can be provided by the COR.

2.1.2 Signal Inspections. The contractor shall inspect and provide routine maintenance for 1 (one) signal crossing at Warwick Blvd (HWY 60) in accordance with the most current version of the UFC, FRA regulations and manufacture specifications. During the time of inspection, the Contractor shall identify any PM required. All reports to be submitted electronically via email to the ContractingOfficer (CO) and the Contracting Officer Representative (COR) within seven business days following the completion of the inspection. Consist of three signal crossings at one location (3 drop-arm caution gates and controls on HWY 60) The contractor is responsible for changing the emergency contact information at the crossing.

NOTE: Route 60 crossing signal inspection and maintenance may stop at any time if the City of Newport News agrees to accept the maintenance and inspection of the crossing.

2.1.3 Track Stationing and Defect Identification. The Contractor shall at every 500 feet, on the inside web of the right rail, label and keep visible the track station with numbering stamped on a metal tag or marked with a white grease pencil if there is no observed marking. The Contractor shall measure between stationing marks, to identify defect locations that are to be entered into the inspection report. During inspections, the Contractor shall mark reported tie defects with orange paint, Green paint for rail defects so the COR can locate and verify the defect(s). Contractor shall provide COR a detailed track map and track schematic with current station markings prior to providing reports following UFC par 2-5. See attachments for current stationing.

2.1.4. Notification of Track Restriction or Closure. If during any inspection, a defect that would change the restriction level or close a track to traffic is discovered, the Contractor shall immediately place closure flags and contact the LRD Utility Rail Operation Manager (757) 878-5962 and COR by phone (757) 449- 4748.

2.1.4.1 Notification of Track Maintenance. In a situation where the contractor is required to use the base track for inspection, maintenance or repairs, the Contractor shall contact the Utility Rail Operation Manager (757) 878- 5962 and COR prior to starting work on any section of track.

2.1.4.2. Track Obstruction: If during any inspection an obstruction (animal or vegetation) is detected, the Contractor shall remove the obstruction. If obstruction is beyond capabilities of one person to remove manually by the Contractor, the Contractor shall contact the COR for coordination with the Base Operation Support (BOS) roads and grounds crew to remove the obstruction.

2.1.4.3. Inspection Schedule. The Contractor shall be responsible for the preparation of an inspection schedule that covers a full year of inspections that includes proposed dates of monthly, quarterly, semi- annual, annual maintenance, any proposed herbicide spray applications. The inspection schedule shall include all (each) track section and indicate the proposed dates of each inspection. The inspection schedule shall be submitted to the COR and shall keep it current IAW specifications in the most current UFC and provide updated copies to the COR within 5 days of any changes. Initial schedule to be submitted to COR for approval within 20 calendar days after award of the contract and within 20 calendar days of any option period being exercised. In case a conflict arises with a particular scheduled inspection, the Contractor shall provide a revised inspection schedule, for the COR’s consideration of approval.

2.1.4.4. Unscheduled Special Safety Inspection. The Contractor shall perform unscheduled special safety inspection services, IAW UFC, due to mass rail movements or unusual occurrences. Unscheduled Special Safety Inspections will be ordered by the lineal foot, where the quantity of track to be inspected may range from all miles of track to single segments of the track system. The Contractor shall respond to requests for unscheduled special safety inspections within 48 hours of notification, and shall provide an inspection report to the COR within one day of completing the inspection.

2.1.4.5. Applicable Publications (Current Editions). Publications and forms applicable to this Performance Work Statement (PWS) are listed below. These publications and forms are considered mandatory for the accomplishment of work under this contract. The Contractor is obligated to follow these publications and use the extent (that is, a specific procedure in a paragraph, section, chapter or volume) necessary to accomplish requirements in the PWS. Publications are routinely updated/revised and the Contractor shall be responsible for following the most recent version of all mandatory publications. Most of the publications are available by accessing the Internet. Publications not available by the Internet or other sources will be made available to the Contractor upon request.

PUBLICATION TITLE

AR 420-1 Army Facilities Management UFC 4-860-03 Unified Facilities Criteria Railroad Track Maintenance &

Safety Standards

2.2. Routine Maintenance. Complete routine maintenance to the railroad and signal crossings at Fort Eustis, VA, in accordance with the most current UFC, Railroad Track Maintenance & Safety Standards. A monthly routine maintenance report shall be provided to the COR within 7 days of the following month that will list all routine maintenance performed. Contractor shall provide COR within 7 days of each inspection a detailed list of items needing Preventative Maintenance (PM). PM is anything outside the scope of Routine Maintenance as described in the PWS.

For the purposes of this contract, routine maintenance includes.

a) Operate, clean, check/adjust gauge, adjust and lubricate railroad switches, switch stands, frogs, turnouts, derailleurs, gear boxes, and minor repair.

b) Check, tighten loose bolts and spikes. Install missing or broken bolts, track spikes, plugs, nuts, spring washers, rail anchors, gage rods and correct as necessary. Check and correct as necessary any switch point gaps GT 0” (Ref pg. 8-4, part b of UFC). Not to exceed 120 missing spikes and 120 bolts per year

c) Correct - Loose, broken, cracked, missing Other Track Materials (OTM), (to include but not limited to: tie plates, anchors, rail fastenings, joint bars, compromise joints, bolts, gage rods, etc.) (Not included: rail, ties, machine tamping, regulating).

d) Keep vegetation controlled per UFC par 2-4, 3-3, 4-3, 15-2, Virginia Code and Ft. Eustis guidelines (see notes below: Animal and Vegetation Control).

e) Ballast sections should be clean, free-draining, and free of vegetation, soil (mud), and other foreign materials UFC par 4-3 to include sticks and leaves.

f) Replace missing, worn or broken switch targets, crossing signals and controls, not to exceed 3 per year.

g) Clean out flanges at all crossings every six (6) months.

h) Repairing NTE two per year: switch, switch stand(s), frog(s).

i) Switches: Adhere to UFC Chap 8 to include but not limited to:

1) Adjust switches difficult to operate

2) Gap between switch point and stock rail to remain flush with stock rail

3) Fix Worn or chipped switch points

4) Loose, damaged, or missing bolts, nuts and slide plates; remove dirt and debris buildup on slide plates

5) Remove debris obstructing switch rods and connecting rod

6) Take gage measurements as needed not less than once per month at not less than the four locations identified on page 12-3 figure 12-2 in UFC 4-860-03

7) Clean and lubricate each switch on at least once every two months

8) Install missing cotter keys on switch rod and switch clip bolts

j) Minor Track Alignment repair – not to exceed 400 track feet per year.

k) Tangent & Curved track: In adherence to UFC 04-860-03 Chapter 12,The complete tracks shall be

1. Inspected once per month.

2. Inspected when there’s visible indications of geometry deviations.

3. Inspected where ever track geometry deviations were previously detected (Unless corrected).

4. Provided gage measurements when required and outlined in chapter 12.

l) Rail Anchors configuration for any new maintenance: A minimum of 8 anchors shall be placed in box formation (four in each section [boxed] per 39-foot rail as shown in figure 6-10 of the UFC 4- 860-03. Grades greater than 2 degrees and open deck bridges shall have anchors boxed every third tie for at least two rail lengths in either direction. Road crossings shall have anchors boxed every third tie for at least two rail lengths in either direction.

2.2.1. Repairs. The contractor shall identify, in writing, all necessary repairs considered to be in the scope of work as Routine maintenance as defined within this PWS. The contractor shall also identify, in writing, all necessary preventive maintenance and/or major repairs needed The contractor shall accomplish all routine work during normal duty hours; however, occasions may arise that require work to be accomplished outside of these hours. The contractor shall coordinate all routine work outside of normal duty hours with the COR and the CO. The COR will approve each repair that has a total cost under $2,500.00 and the Contracting Officer (CO) will approve each service call/repair that has a total cost of $2,500.00 and greater.

2.2.1.1. All work with the total cost of each repair under the micro-purchase threshold limit (currently $2,500.00) shall be approved by the COR first before the contractor is authorized to perform. The contractor shall repair the affected system or area within the mutually agreed upon time after notification.

2.2.1.2. All work with the total cost of each repair over the micro-purchase threshold limit (currently $2,500.00) is required to be approved by a CO to determine the price to be fair and reasonable. The process for CO approval is outlined below.

2.2.1.3. When the contractor identifies a repair that is estimated to cost $2,500.00 or more, the contractor shall contact the COR first and provide the COR with the scope of work for repairs. The contractor shall not provide any pricing or estimates, for any repair that is estimated to cost $2,500.00 or more. The contractor shall only provide the scope of work to the COR.

2.2.1.4. The COR will submit a repair request to the 633 CONS contract specialist, who will then send a Request for Quote (RFQ) to contractors.

2.2.1.5. A minimum of three (3) quotes shall be requested by contractors to which they shall provide their quote to the 633 CONS contract specialist, who will then coordinate with the COR to ensure technical acceptability. Once the COR provides their technical review to the 633 CONS contract specialist, a Letter of Direction (LOD) will be issued by 633 CONS for the contractor selected to begin the repairs. The contractor shall complete the repairs within the mutually agreed upon time stated in the LOD after the LOD notification. A minimum of three (3) quotes shall be submitted by the contractor for items that are not proprietary to the Original Equipment Manufacturer (OEM) or all parts totaling over $2,500.00.

2.2.1.6. The contractor shall invoice for all repairs after the work is completed and submit all ticketsfor the work as one (1) attachment in iRAPT.

2.2.1.7. The contractor will be reimbursed for parts at cost. The contractor shall ensure they obtain the best possible prices and discounts from suppliers. The contractor shall not add a mark up to their cost. The contractor shall provide a copy of the vendor invoice to the CO or COR depending on the amount of the repair. For parts that exceed $250.00 total, the contractor shall provide three quotes to show the best value was obtained.

2.2.2. Emergency Calls. Emergency calls shall be any time during normal business hours or outside of the hours deemed to be regular hours. An emergency is anything which if not remedied will cause further property damage creating cost to the Government. The COR will notify the Contractor of the location of the inoperative railroad track and signal crossing system. The Contractor shall in turn respond to emergency service calls no later than (2) two hours’ of notification and survey the scope of work involved to provide service. The contractor is not authorized to perform unscheduled work without the below approvals. The Contractor shall take corrective actions to secure the railroad tracks or signal crossing system, make the area safe for personnel and prevent any further traffic hold ups and damages to the railroad. Before permanent repairs are made, the Contractor shall brief the Fort Eustis Rail Operations Manager and the COR. A written estimate is required for emergency repairs within 24 hours.

2.2.3. Emergency Repairs. Contractor shall be aware that the Emergency CLIN allows for project execution for up to the total amount allowed on the CLIN but does not guarantee that projects will be funded every option year for up to the total CLIN amount. An emergency is anything which if not remedied will cause further property damage creating cost to the Government. Before repairs, the Contractor shall brief the Fort Eustis Rail Operations Manager and the COR. A written estimate is required for emergency calls within 24 hours. Upon approval from CO/CA/COR, work is to begin within 6 hours and invoiced to the Emergency Repair CLIN if parts or materials are readily available.

2.2.3.1. Reports. The Contractor shall prepare and submit a written repair report withintwo business days after the repair is completed.

2.2.3.2. Warranty on Service Call Repairs. The Contractor shall warranty repairs for the length of time consistent with the equipment manufacturer’s recommended commercial standard warranty to include parts and labor. Contractor shall warranty workmanship for a period of one year after a repair completion work.

2.2.4. Materials. The Contractor shall provide new or factory reconditioned parts and components when providing preventive maintenance services as described herein. All replacement units, parts, components, and materials to be used in the maintenance of the Railroad equipment shall be compatible with that existing equipment on which it is to be used; shall be of equal or better quality as original equipment specifications; and used in accordance with original design and manufacturer intent. If the original manufacturer has updated the quality of parts for current production, parts supplied under this contract shall equal or exceed the updated quality. The Contractor shall retain parts replaced readily available for inspection by the COR upon request. When disputes arise concerning material, equipment, and components selected for work items already accomplished, the Contractor shall, at no cost to the Government, remove, replace, and/or rework material, equipment, and components so that compliance with the Government's requirements are satisfied. The resolution of formal disputes is addressed in the "DISPUTES" clause, Section I.

2.2.5. Equipment. The Contractor shall furnish or make available all the vehicles necessary to fulfill the requirements of this contract and be maintained in good operating order and meet all Federal, State, local and base requirements. The Contractor shall not perform vehicle maintenance or non-emergency repair on Government property. Vehicles shall present a neat appearance and have the Contractor's name affixed on it for easy identification.

2.2.6. Tie Replacement/tamping/regulate/align. Contractor shall replace the government approved list (not to exceed) of 1,000 cross ties and 125 Switch/head block ties each year of various sizes (10'-18'), tamp, regulate, align 4 track miles, pull back up ballast and install 500NT of new rock and invoiced to the “Tie” CLIN. All Ties, tamping, regulating, aligning, is expected to be completed in a single project each year. Contractor will submit to the COR for approval 60 days in advance a list of recommend locations of all ties to be replaced and recommended locations of all areas to be tamped, regulated, and aligned based on mission impact, best use.

2.2.7. Vegetation Control. The Contractor shall be required to provide effective vegetation control services twice annually (April and September) to eliminate and/or suppress growth of undesirable vegetation at all Fort Eustis railroads. The Contractor shall use integrated pest managementtechniques utilizing non-chemical control techniques to maximum extent possible.

2.2.7.1. Herbicides and other substances used in pest control operations may pose hazards to pest control personnel, other personnel/Fort Eustis community, emergency responders and non-target organisms. As required by law, ALL pesticides are applied only by Virginia-certified applicators on the installation and must be done in strict conformance to the given pesticide label. All pest control activities and pesticide applications will be conducted in accordance with federal and state laws and regulations, local ordinances, Joint Base Langley- Eustis Instruction (JBLEI) 32- 101 (Environmental Management) and the JBLE-Eustis Integrated Pest Management Plan.

2.2.7.2. All herbicides (and related pest control substances such as adjuvants) used on a military installation must be approved for use prior to any applications on the installation. Approval of herbicide use is accomplished when the contractor submits copies of the label(s) and safety data sheets (SDS) for each herbicide to be used along with the attached request form. These documents are submitted to the Installation Pest Management Coordinator (IPMC) who will evaluate the pesticide and forward to Air Combat Command (ACC) if no unique installation conditions exist and if it is authorized for use in Virginia. Final approval for usage of herbicides will be provided to the contractor by the COR. Requests shall be submitted at least 30 days in advance of a given application date.

2.2.8. Contractors will be inspected at the main entrance to the installation prior to gaining access and applying pesticides. All contractors shall have photo identification and all documents in their possession including Virginia Department of Agriculture and Consumer Services (VDACS) applicator certificates, Virginia Pesticide Business License, proof of liability insurance, written plan, labels and safety data sheets for all herbicides to be used at Fort Eustis. Pesticide applicators must possess a category 6 Right-of-Way pest control certification. Registered Technicians are NOT authorized to apply pesticides on Fort Eustis. NO EXCEPTIONS.

2.2.8.1. List of Approved Pesticides. All pesticides intended for use must exist on the Fort Eustis List of Approved Pesticides. The IPMC maintains this list which is updated periodically as some pesticides are no longer registered by the EPA and/or no longer authorized for use in Virginia. DOD policies may ban the use of certain pesticides on military installations. Fort

Eustis may deem certain pesticides inappropriate on the installation based on unique issues even when such pesticides are approved for use in Virginia. This list is specific to the Fort Eustis environment and supersedes any other authorized list. An authorized pesticide list for Fort Eustis can be obtained by contacting the COR at building 1407.

2.2.8.2. Application. Apply pesticides consistent with pesticide label requirements, example: using a fan spray nozzle when label requires a crack and crevice application. Select appropriate pesticide application equipment for required pest control operation. Use a powered sprayerwhen 10 or more gallons of formulated pesticide must be applied. Implement procedures to prevent any off-target pesticide applications. Use direct sprays instead of misting to provide area control when uniform coverage (gallons per acre) is required.

2.2.8.3. Surface Water. While applying herbicide to the railroad track, the Contractor shall not apply pesticide within 30 feet of any permanent water source or wetland by vehicle sprayer. There may be cases where vegetation is less than 30 feet of a permanent water source; in such cases, physical removal, cutting or low pressure hand spot treatment shall be used. These locations are identified by the Government and contractor shall physically view these areas prior to applying herbicides.

2.2.8.3.1. Virginia Code specifies special regulatory requirements regarding discharges of pesticides into surface waters. Pesticide applications will be performed in accordance with Virginia Pollutant Discharge Elimination System (VPDES) General Permit VAG87 as specified in 9VAC25-800.

2.2.8.4. Herbicide Application. Contractor shall be required to provide effective herbicide control services to eliminate and or suppress growth of weeds with a minimum threshold limits at all Fort Eustis railroads. The Contractor shall use integrated weed/vegetation management techniques utilizing non-chemical control techniques to maximum extent possible. Contract shall apply all pesticides strictly in accordance with the respective pesticide label without exceptions. This includes wearing/using personal protective clothing/equipment specified in the pesticide label.

2.2.8.5. Specific Tasks. Contractor shall control vegetation along the installation rail line to maintain an operational rail line. Large portions of the rail line exist adjacent to surface waters and wetlands and at least eight surface water crossings exist. All aquatic emergent vegetation that pose issues for rail line management shall be mechanically removed and areas shall be maintained from future growth.

Consequently, proper application of herbicides is imperative to prevent releases that impact or damage surface water and wetland aquatic systems. Failure to do so would constitute violations of federal and state laws. Contractor shall coordinate with the IPMC to determine whether permits are required for mechanical removal of aquatic vegetation.

2.2.8.6. Contractor shall provide copies of their Virginia Pesticide Business License and certificate of insurance liability at least 30 days prior to applications to the COR and IPMC. These documents mustbe current on the day of the application submission.

2.2.8.7. The contractor shall provide copies of pesticide labels and SDS of all herbicides that will be used to the COR and IPMC. These herbicides must be approved for use in Virginia and must be approved in advance for use on the installation. These documents should be submitted to the IPMCand

COR for approval at least 30 days prior to application of pesticides. Contractor shall submit a Pesticide Approval Request Form for each pesticide to the COR and IPMC with the labels and SDSs. All applications are to be coordinated with and applied at a time convenient to the Government.

2.2.8.8. Contractor shall notify the COR and IPMC at least thirty calendar days prior to proposed herbicide applications. Fort Eustis must ensure only approved pest control contractors perform such work on the installation. A designated Pest Management Quality Assurance Evaluator (PMQAE) or IPMC must meet with the contractor prior to the application of any pest controls or pesticides.

Contractor shall be prepared to avoid spraying during installation events that encroach near rail line spray areas such as, but not limited to, half marathon fun runs, Clean the Bay Day and recreational hunting.

2.2.8.9. Contractor shall submit a written plan detailing how it will effectively control undesirable vegetation to include following appropriate integrated pest management to the COR and IPMC at least 30 days in advance of applications it must comply with Virginia Permit VAG87. This plan must be coordinated with and approved by the COR and IPMC.

2.2.8.10. The PMQAE or IPMC can be reached at (757) 878-4231 will inspect the contractor's credentials and pesticide application equipment, and verify appropriate pesticides are being used as well as review other appropriate documentation and spill kits. Contract applicator(s) will have photo identification and VDACS applicator certificates on their person as well as copies of all pesticide labels and SDSs to be used on the installation.

2.2.8.11. Contractor shall submit a Joint Base Langley-Eustis, Fort Eustis (JBLE-FE) Pesticide Application Record Report within five working days following each application to the COR and IPMC.

2.2.8.12. Treat only visible vegetation within the 15-foot width of the rail line except when pre-emergent herbicides are being used.

2.2.8.13. Contractor shall turn off pesticide application equipment prior to arriving at locations where the rail line crosses surface waters or wetlands. The rail line traverses wetlands and surface waters including several bridges and crossings over streams. At no time can pesticides used to control vegetation along the rail line be discharged into the waters or wetlands. Contractor will use a hand held controlled spray for the last 15 feet of track where at all water crossings up to crossing.

2.2.8.14. Contractor shall take appropriate measures to prevent release of pesticides into surface waters and wetlands. For example, physically remove vegetation that cannot be sprayed without discharges due to proximity to water or wetlands. Use weed eaters, cut or pull the vegetation out physically, spot treat vegetation with low-volume man pack sprayers or other devices that focus on a specific area, turn off equipment when negotiating crossings or bridges over water courses or wetlands. Treat only visible, existing vegetation. The application of all pesticides must be consistent with pesticide label environmental precautionary requirements.

2.2.8.15. Mixing of pesticides is not authorized on the installation.

2.2.8.16. All spills of pesticides or any hazardous material will be reported to the Fort Eustis

Fire and Emergency Services immediately by calling (757)878-1008. Spills are defined as any intentional or accidental spill, discharge, release of any pesticide/hazardous material in any quantity for which the pesticide/hazardous material was not intended. Any such spill or unauthorized use or release requires emergency response. No leaking pump, hoses, fittings or tanks.

2.2.8.17. Contractor shall have appropriate spill kit(s) on hand during pesticide applications. The contractor shall have appropriate spill response materials to effectively respond to spill associated with their equipment and type of pesticides as designated on respective labels or SDSs. Pesticide spills (or any condition or event where the release and discharge of a pesticide was not done so in accordance with its respective label) will be reported to Fire & Emergency Services (FES) immediately by the individual(s) responsible for the spill (or any person witnessing such a spill). FES responds to pesticide spills as it does for any hazardous material.

2.2.8.18. Pest control contractor shall perform an assessment of the rail line prior to spraying to determine areas where spraying is not required (i.e., areas vegetation does not exist), locations of water crossings and how much pesticide is required. Pest control contractor shall assess the effectiveness of the treatment within 30 days of the treatment and conduct a site visit with the COR and IPMC.

2.2.8.19. Herbicides and Pesticides submittal: Contractor shall complete and submit for approval copies of pesticide and herbicide labels and SDS of all pesticides and herbicides that will be used at least 30 days prior to application of pesticides and herbicide along with an Approval Request Form.

2.2.8.20. Provide VDACS applicator certificates 30 days prior to EACH application.

2.2.8.21. Provide Virginia Pesticide Business License and certificate of insurance liability at least 30 days prior to applications.

2.2.8.22. Provide a written plan detailing how applications will be accomplished without releases to wetlands and surface waters associated with the route/area to be treated.

2.2.8.23. Contractor shall notify the COR and IPMC at least thirty calendar days prior to proposed pesticide applications.

2.2.8.24. Pesticide Application Record Report provided within five working days following each application to the COR.

2.2.8.25. Contractor shall register in the US Air Force Integrated Pest Management Information System (IPMIS) as a Pesticide Applicator category if IPMIS becomes available during the contractor period of performance. Contractor will register as a Pesticide Applicator only. All pesticide application data will be entered here in addition to the “Pesticide Application Record Report” requirement noted in section 1.38.15.

2.2.9. Safety Requirements. The Contractor shall conform to the safety requirement contained in the contract for all activities related to the accomplishment of the work.

2.2.9.1. If during any maintenance or inspection as required per PWS the Contractordiscovers any defects making the railroad unsafe for use, the Contractor shall immediately notify the Government Representative and apply lock out tag out procedures per 29 CFR 1910.147 to prevent its use until such time as the hazard is abated in accordance with (IAW) the terms and procedures of this contract.

2.2.9.2. The Contractor shall record and report promptly, within two hours, to the Contracting Officer and COR, all available facts relating to each instance of damage to Governmentproperty, Contractors’ property, or injury to either Contractor or Government personnel.

2.2.9.3. The Contractor shall, in the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the Contracting Officer.

2.2.9.4. If the Government elects to conduct an investigation of the accident/mishap, the Contractor shall cooperate fully and assist Government personnel in the conduct of investigation until the investigation is completed.

2.2.9.5. Include a statement for each subcontract requiring cooperation and assistance in accident/mishap reporting and investigation.

2.2.10. Safety Equipment. The Contractor shall provide all safety and personal protective equipment necessary to fulfill the requirements of this contract and be maintained in good operating order and meet all Federal, State, local and base requirements.

2.2.10.1. Fire Prevention. Under this Contract, the Contractor shall be required to obey all National Fire Codes and Air Force regulations as they relate to this work.

2.2.10.2. The Contractor shall not execute any open welding or use of flame apparatus without obtaining clearance from the base fire inspector. The contractor shall ensure to contact the COR and the base fire inspector may be contacted at (757) 878-1008; the Contractor shall notify the base fire inspector 24 hours in advance of the intended use of any fire apparatus. When using flame apparatus, Contractor shall provide fire protection devices, such as noncombustible coverings and fire extinguishers, as directed by the fire inspector.

2.2.10.3. Open burning is not allowed on the installation.

2.2.11. Control litter at all times by keeping it in containers. Remove and dispose debris from the base. Remove all equipment, drums, containers, and all other construction material upon contract completion.

2.3. Environment Protection. Joint Base Langley-Eustis (JBLE) is dedicated to the conservation, protection, and enhancement of the environment. This is accomplished by planning and implementing environmental programs to: maintain environmental compliance; to promote pollution prevention; to continually improve environmental stewardship; and to achieve a sustainable facility by providing coordination between JBLE, the regulatory agencies, and JBLE Activities including facility or process owners, contractors, and tenants. All services and work provided by contractors shall be performed in such a manner to adhere to this policy.

2.3.1. Environmental Requirements. The Contractor shall comply with all applicable federal, state, and local laws, ordinances and regulations; and relevant installation policies, procedures and Air Force Instructions (AFI) to include, but not limited to, AFI 32-7001, Environmental Management and JBLE Instruction 32-101, Environmental Management and the Fort Eustis Integrated Pest Management Plan.

The Contractor shall comply with the most stringent environmental requirements between differing regulations. The Contractor shall immediately submit in writing to the Contracting Officer (CO) for determination any conflict between requirements and the aforementioned regulations. The Contractor may be required to indemnify the AF for any enforcement actions which result from violations caused by the contractor.

2.3.2. Contractor Environmental Stewardship. The Contractor shall perform work under this contract consistently with the policy and objectives identified in the Environmental Management System (EMS) and in a manner that conforms to all appropriate Environmental Management Procedures and Operational Controls identified in the EMS. The Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the EMS and how these requirements affect their work performed under this contract.

2.3.3. Environmental Management System

2.3.3.1. BLE-E has an ISO14001-based EMS to manage environmental program requirements and Environmental Management Procedures (EMPs) to address specific Activity and base operational requirements.

2.3.3.1.1. JBLE-E codifies all base environmental requirements and management procedures in JBLE Instruction 32-101, Environmental Management, (JBLE I 32-101) and associated EMPs. JBLE I 32-101 articulates policies and requirements while the various EMPs provide thespecific what, when, and how to comply with the requirements. JBLE I 32-101 and the EMPs can be obtained at: https://esohtn.com/

2.3.3.1.2. An Activity is defined as: “An Active Army or Air Force; National Guard or Reserve command or subcommand; 733d Mission Support Group Divisions/Squadrons; tenants (Department of Defense (DOD) or non-DOD); Contractors and subcontractors; Government- Owned -Contractor- Operated facilities (GOCO); U.S. Army Corps of Engineers (USACE) office, Defense Logistics Agency; lessees (Army and Air Force Exchange Service [AAFES]; Defense Commissary Agency [DECA]; etc.); or any other organization.”

2.3.3.1.3. Referenced publications change over time due to changing regulatory requirements. The contractor shall ensure the latest referenced publication is being used to meetcompliance.

2.3.4. Environmental Awareness and Competency Training

2.3.4.1. All contract personnel performing work on JBLE-E are required to take either the Basic Environmental Management Awareness (BEMA) training or the Leadership Environmental Management Awareness and Competency (LEMAC) training. See EMP 4.4.2, Environmental Awareness & Competency Training.

2.3.4.2. Contractors that have contracts for more than one year, to include option years, are required to appoint in writing a primary and alternate Activity Environmental Coordinator

(AEC). AECs must complete the Advanced Environmental Management (AEM) training.

2.3.4.3. Training sites: BEMA and LEMAC training can be found on the Environmental Safety Occupational Health Training Network (ESOHTN) at http://esohtn.com/. This is a public site. Login procedures are found in JBLE I 32-101, EMP 4.4.2 Tab 5, ESOHTN Login & Training Procedures or by contacting the CED Installation Management Flight Environmental Element (CEIE).

2.3.5. Hazardous Materials Management (HMM)

2.3.5.1. Hazardous Materials (HM) Usage and Reporting. Contractors are required to report the usage of HMs to the government for all projects and contracts, including service contracts. Contractor must provide the Contracting Office with a list of proposed HMs they plan to use on the installation during the performance of the contract. Contractors must obtain authorization prior to using HMs on the Installation and must report usage data to the HazMat.

2.3.5.2. Hazardous materials are any substance defined by. OSHA (29 CFR 1910-1200) asa hazardous chemical requiring a Safety Data Sheet (SDS); DOT (49 CFR 172) as a hazardous material;

or covered under Emergency Planning Community Right to Know Act (EPCRA) (40 CFR 370).

Hazardous materials that need to be reported include but are not limited to paints; thinners; sealing compounds; strippers; glues; solvents; all petroleum products including oils, hydraulic fluids, and fuels stored on-site (fuels in vehicles are exempt); pesticides; adhesives; acids; flammables; corrosives;

oxidizers; compressed gases (such as, but not limited to, oxygen, acetylene, propane, flammable and non-flammable gases); all aerosols; and all materials containing hazardous substances.

2.3.5.3. Hazardous Material Storage. Hazardous Materials (HMs) will be managed properly at all times. Containers will be in good condition and properly labeled with the contents and hazard class (flammable, corrosive, oxidizer, etc.). Containers will be closedat all times when not in use.

Hazardous materials will be kept under cover to protect them from the elements and to prevent storm water runoff contamination IAW JBLE-Eustis EMP

4.4.6.6 Tab 1, Hazardous Materials Storage and Container Management.

2.3.5.4. HazMat/Non-HazMat Removal. At the end of the performance of the contract and before facilities/projects are turned over to the government, the Contractor shall be required to remove all hazardous and non-hazardous materials from the installation. No materials shall be left behind in the possession of the government. This includes but is not limited to all solvents, paints, fuels, oils, greases, adhesives, etc. Hazardous Materials that are wastes shall be handled at JBLE-Eustis IAW EMP 4.4.6.8, Hazardous Waste Management (HWM).

2.3.5.5. The Contractor shall request the proposed usage of all HMs IAW EMP 4.4.6.6.1, HazMat Operations, and paragraph 6.D. The Contractor shall also submit a copy of the Safety Data Sheet (SDS) for each item to the CO prior to bringing the items on the installation. If the Contractor requires additional HMs not previously submitted for approval, they shall submit the request as stated above prior to bringing the item on the base.

2.3.5.6. HazMat. All HMs used or brought on to the installation must use EMP 4.4.6.6.1 Tab 4, Contractor HazMat Registration Form FEVA Form 32-682, for approval. If there are any questions on how to fill out the Contractor Hazardous Material Worksheet, contact:

JBLE Eustis HazMat Building 1205 Taylor Road 757-878-2781 Monday thru Friday (0730-1630)

2.3.6. Solid Waste Management (SWM). All waste materials generated by any work underthis contract performed on the installation shall be identified, characterized, classified, handled, stored, transported, and disposed of by the contractor and by his/her subcontractors IAW these specifications; all Federal (Resource Conservation and Recovery Act), state (Virginia Solid and Hazardous Waste Management Regulations), and local laws, ordinances and regulations; and installation policies and procedures to include, but not limited to, AFI 32-7001, Environmental Management and JBLE I 32-101, Environmental Management.

2.3.6.1 Storage. The Contractor shall collect all solid wastes generated during the performance of the contract in a container/area provided by the contractor and approved by the Contracting Officer. The Contractor shall provide appropriate containers for the collection and segregation of solid wastes, recyclables, and C&D debris generated directly and indirectly by work under this contract. The Contractor is prohibited from using base dumpsters or other government owned/leased waste receptacles for the disposal of any solid wastes. All solid wastes shall be reclaimed, recycled, or disposed of prior to completion of work.

2.3.6.1. Disposal. As proof of proper disposition of solid wastes, the contractor shall provide legible weight receipts for solid waste disposed and materials recycled bearing the name, address, and phone number of the receiving facilities for every load of materials delivered. The weight ticket shall detail the type of material, weight of the material in pounds or tons, the date of the transaction, and a signature from a representative of the receiving facility. Receipts shall be submitted to the CE PM within ten (10) calendar days after the transaction.

2.4. Personnel Qualifications

2.4.1. Track Inspection. The Contractor shall provide a qualified track inspector. The Contractor’s inspection personnel will be required to attend and pass the Army Railroad Track Maintenance and Inspection Course. The Contractor shall apply for and attend the Army Certified Railroad Track Inspector Course, at the earliest possible opening, and provide proofof attending the course and passing the exam to the COR.

2.4.2. Pesticides Applicator Qualifications. All pesticide applications accomplished on Fort Eustis performed by contract personnel must hold current pesticide application certifications issued by the Virginia Department of Agriculture and Consumer Services (VDACS) to apply pesticides in the Commonwealth of Virginia. All contractors authorized to apply pesticides in Virginia will provide copies of the VDACS Pesticide Applicator Certificates of Competency to the IPMC prior to performing work on the installation. It is the responsibility of the contractor to obtain such certificates and attend respective training requirements set by the Commonwealth of Virginia. Registered technicians or contract personnel in training and lacking Pesticide Applicator Certificates of Competency may NOT apply pesticides on Fort Eustis under any circumstances.

2.4.2.1. Herbicides Applicator Qualifications. Contractor shall provide copies of the current applicators holding valid VA Department of Agriculture and Consumer Services (VDACS) category 6 (right of way) certificates at least 30 days prior to EACH application to the Contracting Officer Representative (COR) and Fort Eustis IPMC. All such certificates must be valid on the day(s) of EACH application(s). All certifications shall be presented on the day of application to the

COR

2.5. Deliverables. The contractor shall submit all deliverables in electronic form and shall produce reports using the Microsoft Office suite of applications. All deliverables must meet professional standards and the requirements set forth in contractual documentation. The contractor shall be responsible for delivering all end items specified.

Schedule of Deliverables

Item Due Date Contract Manager Designation Prior to the beginning of Performance

Contractor's Quality Control Plan include the Mission-Essential Contractor Services Plan in the QCP

NLT 10 business days after contract award

Current Employee Listing NLT 10 business days after contract award and upon change in personnel

Unscheduled Special Safety Inspection NLT 48 Hours of Notification

Preventive Maintenance Inspections

NLT 7 working days after inspection

Annual Detail Report NLT 7 working days after inspection

Pesticide Reports Five working days after application

Contractor Manpower Report Annually

3.0. GENERAL INFORMATION

3.1. Hours of Operation. The hours of operation are 0700 to 1630 Eastern Standard Time (EST), Monday – Friday, excluding federal holidays. If the contractor wishes to perform any services outside of the normal hours of operation, the contractor shall coordinate with the Contracting Officer Representative (COR) and the Contracting Officer (CO) no later than one week prior to the scheduled event. In the event of emergency circumstances, accommodations may be made on a case by case basis.

3.1.1. Base Closure Days. If the Base Commander determines the base is closed due to snow, hurricane, or Acts of God, the contractor shall reschedule work planned for this time.

3.2. Federal Holidays. The Contractor shall not be required to work any of the following federal holidays:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September

Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

3.2.1. If a holiday falls on Saturday, the preceding Friday shall be observed. If a holiday falls on Sunday, the following Monday shall be observed. If a holiday falls on a scheduled service day, the contractor shall be responsible for rescheduling services for the first day post the holiday observance.

3.2.2. Installation Closures. Work scheduled, but not accomplished because of base closure due to weather, exercises, or actual alert, shall be accomplished as soon as possible after reopening the base.

3.2.3. Performance of Services during crisis. All tasks and services outlined in paragraph1 are required during a crisis identified by the COR. These services shall be required until the crisis has been abated. These services are considered mission essential for reporting purposes during severe weather, exercises or actual alert.

3.2.3.1. Essential Contract Services. Services are essential if the effectiveness of defense systems or operations has the potential to be seriously impaired by the interruption of these services, as determined by the appropriate functional commander or civilian equivalent. CONS must include provision DFARS 252.237-7023 in the solicitation and clause 252.237-7024 in the contract.

3.2.3.2. Mission-Essential Functions” means those organizational activities that must be performed under all circumstances to achieve DOD component missions or responsibilities, as determined by the appropriate functional commander or civilian equivalent. Failure to perform or sustain these functions would significantly affect DOD’s ability to provide vital services or exercise authority, direction, and control.

3.3. Contract Manager. The Contractor shall provide a contract manager and an alternate who shall be responsible for the performance of the work; these duties can be an additional duty. These individuals shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract and shall be designated, in writing, to…