Youth Sports SOW.doc

YOUTH SPORTS OFFICIAL CONTRACT

STATEMENT OF WORK (SOW)

SCOPE OF WORK: The contractor provides all personnel, transportation, equipment, uniforms, tools, materials, supervision, and other items necessary to perform youth sports officiating services as defined in the SOW in the areas of baseball, basketball, volleyball, flag football and soccer.

LOCATION: All youth baseball fields, basketball courts, flag football fields, and soccer fields are located on Ft. Eustis, VA PERFORMANCE PERIOD: 3 February 2011 – 2 February 2012 (with option to extend four (4) years).

1. CONTRACTOR'S RESPONSIBILITIES:

1.1. The contractor shall provide the number and type of official(s)/referee(s), scorekeepers, and/or timekeepers for each event as specified in the contract.

1.2. The contractor provides whistles, stopwatches, uniforms, shoes and the appropriate sport association rules for each event. Officials must be in proper uniform for the sport they are officiating/referee.

1.3. The contractor shall ensure officials/referees are certified by the appropriate sport association for the sport for which they are assigned to officiate/referee. If requested, they must show proof of certification for the sport being conducted to the Youth Sports Director or designated representative.

1.4. The contractor shall ensure assigned officials/referees, scorekeepers, and timekeepers arrive at site of the contest at least twenty (20) minutes prior to the start of the competition and perform duties professionally-all employees must maintain an air of total impartially.

1.5. The contactor shall provide a contract manager responsible for the performance of the work. The name of the person and alternate will be designated in writing to the contracting office prior to the start of performance. Contractor, official, referee, scorekeeper and/or timekeeper are not allowed to be as a coach, assistant coach, parent, or player in the sport they are officiating/refereeing.

1.6. The contractor assigned official, referee, or umpire shall inspect all members of the playing teams to ensure they wear only authorized safety equipment.

1.7. The contractor shall ensure all unsportsmanlike incidents; whether by players, parents, or coaches; are reported verbally to the Youth Sports Director, or his/her designated representative.

1.8. The contractor assigned official, referee, or umpire shall inspect the playing area prior to any use ensuring it was properly prepared (from a safety position) and all potential safety hazards were removed out of the playing area.

1.9. If a contractor assigned official, referee, or umpire feels it necessary to cancel or postpone the start of an event at the scheduled time because the playing area is unsafe for play, safety equipment is not available for play, or inclement weather prevents a safe environment, they must first discuss the situation with a government representative before a final decision is made.

1.10. The contractor shall ensure the government is given the appropriate contacts (telephone numbers, e-mail addresses) for notifying them of game cancellations and/or changes.

2. GOVERNMENT RESPONSIBILITIES:

2.1. The government will provide base passes for all nongovernment officials/referees, scorekeepers, and timekeepers when necessary.

2.2. The government will provide league or local by-laws to the contractor, and have the final decision in all programming concerns.

2.3. The government will inform officials/referees of any modifications to the rules for the particular sporting event being officiated/refereed.

2.4. The government shall pay for games officiated only.

2.5. If games are cancelled/ postponed by the Sports Director or their representative due to an insufficient number of officials as required by the CLIN Schedule, payment will not be made to the contractor for those cancelled games.

2.6. The government will provide game schedules and advise of all games to be made up as a result of cancellation. Rescheduling of those games will be decided at an appropriate time.

2.7. The government will notify the contractor as soon as possible when schedule changes occur.

2.8. A government representative may cancel or postpone game(s) due to inclement weather prior to teams reporting to the game location.

2.9. The government reserves the right to disqualify any official where his/her officiating ability is questionable, and in essence deemed detrimental to the program. Officials may be removed from their official duties for the following reasons:

2.9.1. Use of profanity, verbal abuse or physical violence against any player, coach, or spectator.

2.9.2. Repeated and documented incidents of unprofessional behavior to include, but not limited to, absenteeism, tardiness, or professional misconduct.

3. ACCESS TO FACILITIES: The government will ensure all assigned officials/referees have access to facilities at scheduled athletic events.

4. INDIVIDUAL SPORT REQUIREMENTS:

4.1. Youth Sports Baseball Officials

4.2. Officials shall be knowledgeable of Cal Ripken Baseball Rules and those supplementary rules of the local league.

4.3. Length of game will be as follows:

4.3.1. Minor League: 6 innings or 2 hours time limit. No inning will start after 2 hour time limit. No inning will start after two hours have expired. However, any inning in progress will be completed unless the home team is more than 7 runs behind. When seven runs have been scored by the team at bat, that portion of the inning will stop regardless of numbers of out.

4.3.2. Major League: Regulation 6 inning game with 2 ½ hour time limit.

4.4. All games ending in a tie will be played until a winner is declared, regardless of time limit or number of innings played, provided darkness or weather is not a factor.

5. Youth Services Basketball Officials/ Scorekeepers/ Timers:

5.1. Two officials will be required at all levels.

5.2. Officials must be knowledgeable of the National High School Federation Basketball Rules and those supplementary rules of the local league.

5.3. Length of games will be as follows:

5.3.1. Pee Wee – Four 6 minutes quarters with the last 2 minutes of the 2nd and 4th quarters being run at regulation time.

5.3.2. Junior, Intermediate, Teens and Girls: Games will be four 8 minutes quarters with the last two minutes of the 2nd and 4th quarter being run at regulation time.

5.4. In case of a tie game, a three (3) minute overtime will be played at no extra cost to YS.

5.5. Location Youth Services Building 1102 Pershing Avenue Fort Eustis.

6. Youth Sports Flag Football Officiating Services.

6.1. Officials must be knowledgeable of National Flag & Touch football rules and those supplementary rules of local leagues.

6.2. Length of games will be as follows: 30 minutes per game.

7. Youth Sports Soccer Officials:

7.1. Two person officiating system will be used on all YS Soccer except for U-9 division which will utilize one official.

7.2. Officials will be knowledgeable of the FIFA rules and those supplementary rules of the local recreation leagues.

7.3. Games will be played in four quarters of 10 and 12 minutes and two equal halves of 30 and 35 minutes. Time between quarters will not exceed 2 minutes.

7.4. A complete game may be declared after the second quarter if darkness or inclement weather occurs.

7.5. No overtime period will be allowed in regular season play.

7.6. Officials will maintain a score card which will be signed by the home team coach. Score cards will be turned into the YS Sports Director the first day of duty following the game.

8. Youth Sports Volleyball Officials:

8.1. One person officiating system will be used in each division.

8.2. Officials will be knowledgeable of the volleyball rules and those supplementary rules of the local recreation leagues.

8.3. Games will be played in 30 minutes time limit

9. GAME OFFICIAL REQUIREMENTS:

9.1 Soccer (spring)

U-9 1 official per game.

U-11 2 officials per game.

U-13 2 officials per game.

U-16 2 Officials per game.

9.2. Soccer (fall)

U-9 1 official per game.

U-11 2 officials per game.

U-13 2 officials per game U-16 2 officials per game

9.3. Baseball:

Minors

1 umpire per game Majors

2 umpires per game

9.4. Basketball:

PEE WEE

2 officials per game Junior

2 officials per game Intermediate 2 officials per game Teens

2 officials per games Scorekeeper 1 per game Timer

1 per game

9.5. Flag Football:

6 – 9 Division

1 official per game 10 – 14 Division 1 official per game

10. Volleyball:

7-11 Division

1 official per game

12-14 Division 1 official per game