PWS - April 2025.pdf

PERFORMANCE WORK STATEMENT FOR

Under Vehicle Inspection System (UVIS)

Semi-annual Maintenance Agreement

Ellsworth AFB, SD

April 2025

28th Security Forces Squadron

1.0. DESCRIPTION OF SERVICES: The contractor shall provide all management, labor, material, parts, equipment, transportation, certifications, and tools necessary to maintain, service, calibrate, and repair Under Vehicle Inspection System (UVIS) and associated ancillary equipment at Ellsworth

AFB, SD to ensure sustained mission capability.

1.1. Basic Services: The contractor shall clean, inspect, service, test, calibrate, and maintain the complete UVIS in accordance with manufacturer’s recommendations. The contractor shall perform these tasks on a semi-annual basis, twice per calendar year.

1.2. Qualifications: Only contractor trained and qualified personnel shall perform maintenance on the LowCam VI150 UVIS and related components. Additionally, prospective contractors must have the capability to provide personnel who have at least two years of experience in LowCam VI150

UVIS installation, maintenance and repair. A copy of all employee resumes for those who will be performing services on Ellsworth AFB must be provided in the Technical Quote.

1.3. Period of Performance: Semi-annual maintenance shall include a base year (2025), with (4) additional option years (2026 – 2029).

2.0. EXCLUDED SERVICES

2.1 Services not included: Repair and parts necessitated by accident, fire, abuse, and/or misuse by government personnel, as determined by the Contracting Officer (CO). The contractor shall commence repair work only after notification from the contracting office or representative agency.

2.2. If the Contractor encounters an item of work included in paragraph 2.1, the Contractor will report the situation to the Contracting Officer's Representative (COR). The report will include a detailed scope of the required work, justification for Contractor determination that the work was not included in the contract, and an itemized cost estimate (including time to repair, all required parts and a breakdown of labor hours). NOTE: Any part, component or assembly unavailable from the manufacturer due to obsolescence, remains the Contractor's responsibility to obtain an engineered equivalent product from a commercial source.

3.0. MAINTENANCE AND INSPECTION SERVICES:

3.1. The contractor shall provide effective maintenance and repair of all equipment identified in

Appendix A and this Performance Work Statement. Contractor shall have a point of contact available during Ellsworth AFB normal business operations with an initial call back response time not to exceed 48 hours after government notification of a repair call. Repair calls shall only be accepted by the contractor from authorized individuals. Contractor shall submit work orders to the Contracting

Officer's Representative (COR) prior to leaving the work site and/or job completion. Point of

Contacts (POCs) will be provided after contract award. More information on Quality Assurance can be found in section 5.

3.2. Preventative Maintenance: The contractor shall provide semi-annual maintenance to include all services listed in Appendix A. The contractor shall also maintain a comprehensive maintenance list of all work performed to the UVIS to include at a minimum: type of maintenance/service performed, date, and technician names that performed maintenance. The full record of inspections, service, and maintenance will be furnished upon request from the COR.

3.3. Material Disposal: The contractor shall dispose of hazardous waste at an off-base location in accordance with applicable federal, state, and local pollution laws and regulations.

3.3.1. Hazardous Materials: HAZMART shall approve all hazardous materials brought on-site by the contractor prior to use. The contractor shall obtain approval using the application requirements of the AF Form 3952. Once the process is implemented and contractor is trained, the contractor may submit the AF Form 3952 electronically. HAZMART has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event HAZMART does not approve hazardous material for use, the HAZMART may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

3.4. Reimbursable Costs: The contractor will be reimbursed via invoice, submitted through Wide

Are Workflow (WAWF/iRAPT) or Government Purchase Card (GPC) for parts required to replace defective items that are beyond economical repair on equipment identified in this statement of work.

Only new parts or parts of equal quality that are specified by the equipment manufacturer will be used in effecting repairs. This will be paid by a separate reimbursable parts CLIN. The COR may approve reimbursable expenses for up to $2,500 without further coordination. Any reimbursable expenses over $2,500 must be authorized by the Contract Administrator (CA)/CO.

3.5. Site Cleaning: Cleaning of equipment spaces and cleanup of job sites in conjunction with maintenance, inspections and tests, and repairs are required.

3.6. Service Calls: Contractor shall have a point of contact available during Ellsworth AFB normal business operations with an initial call back response time not to exceed 72 hours after government notification of a repair call. Contractor shall provide a contact number, at contract award, for emergency/service calls and provide a service technician for emergency/service calls within 10 days of initial contact. A log of emergency/service calls shall be submitted to the COR when requested.

4.0. GOVERNMENT FURNISHED SERVICES

4.1. Police and Fire Protection and Medical Care: The government will provide police and fire protection. In the event of an emergency (life or limb), Ellsworth Fire Emergency Services will respond and treat, if necessary, an outside ambulance agency will transport the contract employee to the nearest emergency medical facility. The Contractor shall have the responsibility to reimburse the outside ambulance agency for services rendered.

5.0. GENERAL INFORMATION

5.1. UVIS Location: UVIS is located in the commercial vehicle search building at Bismark Gate, Ellsworth AFB, SD.

5.2. Hours of Operation: The contractor shall maintain the following routine customer service hours

8:00 a.m. to 4:00 p.m. daily, Monday through Friday excluding federal holidays and wing productivity/down days. Contractor shall coordinate the service date with COR at a minimum of two weeks in advance. Recognized holidays are as follows: New Year's Day, Martin L. King Day, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, and Christmas Day.

5.2.1. Base Shutdown/Inclement Weather: The Contractor shall follow guidance of the installation containing their place of performance to determine reporting schedules whether due to a base closure or inclement weather. The website for guidance regarding status of performance locations is: http://www.ellsworth.af.mil/

5.3. Security Requirements: The contractor shall be responsible for safeguarding all Government property and controlled forms provided for contractor use.

5.3.1. Base Access: The contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-Government owned vehicles. An

Installation Entry Authority List (EAL) will be provided to the contracting office at contract award.

The EAL will include at minimum the employee's name, birth date, and Driver's License Number, to include State of issue. This list shall be updated when an employee’s status or information changes and new employees are hired.

5.4. Traffic Laws: The contractor and its employees shall comply with Air Force and installation traffic regulations.

6.0. CONTRACTOR PERSONNEL

6.1. Management: The contractor shall provide a point of contact (POC) who shall be responsible for the performance of the work. The name of this person shall be designated in writing to the contracting officer. The POC shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The POC shall be available during normal duty hours to meet at Ellsworth AFB with government personnel designated by the contracting officer to discuss problem areas.

6.2. Conduct: Contractor employee family members shall not loiter in any working area during operating hours.

7.0. SPECIAL QUALIFICATIONS: The contractor shall use OEM parts unless authorized by the

COR to use non-OEM parts.

7.1. The contractor shall be fully staffed on the first day of work under the contract. Individuals who are performing the work must be experienced, fully qualified, speak and understand English, and a regular employee of the contractor; day laborers are not acceptable. "Fully Qualified" is based upon training and on experience in the field. For training, the employee has successfully completed a formalized training program on the type of equipment to be serviced. For field experience, employees must have a minimum of 2 years of experience (except for equipment newly on the market) with respect to scheduled and unscheduled preventive and intervening repair maintenance of equipment listed in this contract.

7.2. If subcontractor(s) are used, the CO must approve them; the Contractor shall submit any proposed change in subcontractor(s) to the CO for approval/disapproval.

7.3. The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of employees performing services at Ellsworth AFB. The CO may authenticate the training requirements, request training certificates or credentials from the Contractor at any time for http://www.ellsworth.af.mil/ any personnel performing services under this agreement. The CO specifically reserves the right to reject any of the Contractor's personnel and refuse them permission to work on Ellsworth AFB if warranted and if it is in the best interest of the Government.

7.4. The contractor shall submit a quality control plan that must be approved by the Contracting

Officer.

8.0. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

10.1. Performance of Services during Crisis Declared by the National Command Authority or

Overseas Combatant Commander. According to Department of Defense Instruction (DoDI) 3020.37, Continuation of Essential DOD Contractor Services during Crisis, and the Air Force implementation thereof. This service is not determined to be essential for performance during crisis according to

DODI 3020.37.

APPENDIX A

Under Vehicle Inspection System, Services Performed per Manufacturer Recommendations:

1.0. Clean inspect module, framework and drain tile of dirt and debris buildup.

1.1. Clean Camera module and lenses thoroughly.

1.2. Inspect camera module and framework for damage.

1.3. Inspect all cables seals and camera lenses for moisture or leaks.

1.4. Check all camera lenses for cracks or damage.

1.5. Check all LED Lights for proper functionality.

1.6. Repair or replace any components covered under warranty or service agreement.

1.7. Turn camera power on/off.

1.8. Power down system.

1.9. Disconnect control cables for inspection.

1.10. Disconnect all external power sources for inspection.

1.11. Check all connectors for damage.

1.12. Clean control unit, monitor, keyboard and touchpad/mouse

1.13. Remove and clean air filter thoroughly.

1.14. Remove cover panel to inspect all internal electronics and connections for damage.

1.15. Check voltage levels from all power supplies and ensure proper functionality.

1.16. Clean any areas of accumulated dust or debris.

1.17. Replace cover panel and reestablish all connections.

1.18. Complete maintenance checklist.

1.19. Update any software as necessary.

1.20. Document all non-inclusive service requirements for customer approval.

1.21. Verify all features and functionality are operating at optimal performance levels.

1.22. Confirm Low Cam system is fully upgraded, cleaned, and calibrated.

1.23. Conduct re-fresher training for any new or existing operators.

1.24. Complete and sign ‘Service Maintenance Report.

END APPENDIX A