Attachment 2_Statement of Work .pdf

Statement of Work (SOW) Bellamy Fitness Center

Motorized Court Dividers

Ellsworth AFB, South Dakota 7 September 2023

Table of Contents

Section Number, Title, and Page Number

1. Description of Services 3

2. Government Provided Materials and Utilities 4

3. Minimum Technical Requirements 4

4. Vendor Training and Testing 5

1.0 Description of Services.

Requirement Overview. This Statement of Work (SOW) defines the efforts required to purchase and install two (2) motorized top roll court dividers at the Bellamy Fitness Center located on Ellsworth AFB, 2368 Risner Drive, Bldg. 7709. These dividers allow max utilization of the three (3) courts for customers and squadrons to utilize. With the top roll function, all three (3) courts can become 1 large area for base functions.

The Contractor shall provide all personnel, equipment, tools, materials, management, operations, supervision, other items, and logistic support as defined in the SOW. The Contractor technical personnel shall be certified to perform all tasks required to remove the current motorized court dividers and install and make operational the new equipment. The contractor will provide the government — 28th Force Support Squadron (FSS) Sustainment Flight (FSV) out brief of equipment installed and services performed.

1.1 All work shall be done in accordance with manufacturer’s specifications and in coordination with the 28 FSS/FSVS.

1.1.2 Onsite Pre-installation. FSVS will prepare the area for work to allow ease of access.

1.1.3. Contractor will provide company-owned, privately owned, or rental vehicles for transportation. Contractor vehicles must be properly insured to be driven on the installation.

1.2 Scope of work includes but not limited to removal, and disposal of the current roll top motorized system as well as the installation of the new system in addition to one-on-one training.

1.2.1 Removal. The contractor will be responsible to provide labor and equipment for the removal of the two current court dividers and all supporting equipment/accessories.

1.2.2. Disposal. Contractor will dispose of the two removed dividers including curtains, roll-top motors and relevant equipment/accessories.

1.2.3 Installation. Contractor will provide labor and all required equipment to install two roll top motorized systems and curtains.

1.2.3.1 Motors and curtains will be installed in the same position as the removed dividers. All electrical connections must be done by contractor.

1.2.3.2 Electrical component must be 120-volt single phase motor 60 hertz that will support a 70 ft wide curtain by 30-foot-high curtain not to exceed 20 amps max load.

1.2.3.3 Floor Protection will be used as required.

1.2.3.4 Dividers will be fully functional upon completion with no additional install requirements.

1.2.3.5 Training will be provided to staff members on proper use of dividers as well as trouble-shooting steps.

2.0 Government Provided Materials and Utilities

2.1 The government will provide water, sewage service, electricity, and storage space for equipment at no cost to the contractor. The government will provide installation entry passes to the installation and provided escort into secure areas for the duration of the contract. The contractor shall not place trash or debris in base roll-out containers.

2.1.1 Prior coordination with customer. Prior to installation, a schedule of proposed times for installation will be coordinated with and approved by the 28 FSS/FSVS section.

2.1.2. The contractor shall provide names and identification information of workers to the customer prior to beginning work for the government to obtain installation entry passes.

3.0 Minimum Technical Requirements

3.1 Design Criteria. The contractor shall meet technical and operational requirements as stated in this section below. The contractor shall comply with all applicable local, state and federal requirements regarding the protection of the environment.

3.2 The two (2) Performance Sports Systems Top Roll 4040XL Vinyl Curtains or equal must meet the following specifications.

3.2.1. Must be 70 ft wide by 29.83 ft high, with 8 ft of 19 oz vinyl.

3.2.2. Must use 2 4043-60-25-parts 110v 60hz curtain structure or equivalent – top roll (2 motor).

3.2.3. Vendor Model/Reference#: Performance Sports Systems/2-4040XL and 2-4043-60-25-parts or equivalent.

3.2.4. All equipment should include a 1-year manufacture warranty on vinyl and motor and 1-year warranty on structure from the date of acceptance. The Contractor shall provide the paperwork/manufacturer-required documentation in case a manufacturer warranty claim has to be filed.

3.2.5 Additionally, the warranty needs to provide a help desk to solve errors with the system.

3.2.6. Upon completion of install, installation drawing, wiring diagrams, and programming code will be delivered to the designated Government representative.

3.3 The contractor shall provide all necessary hardware, software, equipment, mounting hardware, cable assembly, and all cables to install all proposed equipment required to meet outlined objectives.

3.4 All wiring shall be concealed in a manner that matches existing color of walls/conduit. Carpet will not be used to conceal any wiring. The contractor shall furnish all required wiring, cables, connectors, and components necessary to connect the carious components of the integrated system as required for a completely operable system. The contractor shall dispose of excess or replaced wiring.

NOTE: A list of all equipment/material and plans to meet requirements must be submitted with the proposal for review with compliance with Ellsworth AFB standards.

4.0 Vendor Training and Testing

4.1 Training. Upon completion of the installation process, the contractor will provide in person user training to the designated site staff in accordance with the customer requirements. User training will include step-by-step instructions on the utilization of all features of the top roll curtain divider system as well as Basic System Troubleshooting for fitness center employees. The contractor shall provide operational training to the users and system training to the operators/maintainers as needed. Any applicable training material will be provided to the Government in both paper and digital copy. The Government shall retain the right to duplicate and distribute the training material for future training purposes.

4.2 Testing Requirements: The contractor shall Engineer, Furnish, Install, Test (EFI&T) and perform all necessary efforts to ensure successful completion of this project and make operational the equipment in all locations. The contractor shall provide all hardware and software necessary to support this requirement. The contractor shall submit industry standard and site-specific test and acceptance procedures for Government review and approval. The contractor shall perform approved test to obtain system acceptance. The contractor will provide detailed test results.

4.3 Deliverables. The contractor must provide configuration diagrams. Continuity book (manual) to include configuration diagrams, room equipment diagrams, equipment lists, testing results, and training (How to) must be provided in both hard and digital copies. The contractor shall provide documentation and plan to test the system and demonstrate, to the government, complete functionality of all component and capabilities of the integrated system.

Documents required include:

1. Installation Drawings / Schematics / Wiring Diagrams

2. All Warranty Information

3. Manufacturer References / Maintenance Documentation / User Documentation