Attch_3_Addendum_Revision_1.pdf

ADDENDUM (Revision1) Solicitation No.: FA4690-19-Q-A003 9 Nov 2018

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ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS -- COMMERCIAL

ITEMS

1. Offerors shall submit a minimum of one (1) reference, but not more than five (5) overall of the most relevant and recent contracts performed for Federal Agencies and/or commercial customers. Recent contracts are defined as performance occurring or completed within the last three (3) years through the solicitation release date. Relevant performance includes performance of work efforts that are similar or greater in scope and magnitude. The reference list should include, as a minimum:

Contract Number if applicable/ Restaurant name, etc Description of Contract/Project Effort Period of Performance Contract Dollar Value Name, Title, Current Address and Telephone Number of individual who has knowledge of the kitchen hood cleanings

Past Performance information shall not exceed five (5) pages.

Please submit no later than 15 November 2018 at 4:00 pm Mountain Standard Time.

2. General Information

i. A pre-proposal site visit will be conducted at 9:00 AM Mountain Standard Time on Thursday, 8 November 2018 meeting at Bldg 2500, Ste 1200, 28th Contracting Squadron, Ellsworth AFB, SD for the purpose of answering questions and defining all hoods and exhaust vent systems on base regarding this solicitation.

ii. Submit the names of all attendees exactly as they appear on the drivers license, and social security number, not to exceed (2) personnel via email at arturo.manzo@us.af.mil prior to 10:00 AM Mountain Standard Time, 6 November 2018. This information must be provided in advance in order to ensure access of the military base/conference site.

iii. Ellsworth AFB will no longer accept the following state issued driver licenses (DL) or state issued IDs that do not meet the Real ID Act of 2005 standards for unescorted access purposes:

South Dakota stamped with “Not for federal use”.

Personnel requesting access with one of the listed state DLs or IDs will also need to present along with the on-compliant DL/ID one of the documents below to prove identity in order to be issued a pass or given unescorted access to Ellsworth AFB.

• U.S. Passport / U.S Passport Card

• Foreign passport / Permanent Resident Card / Alien Registration Receipt

• Card / Certificate of Naturalization / Certificate of Citizenship / Border Crossing Card

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• Identification card issued by Federal, State, or local government agencies, provided it contains a photograph and biographic information such as name, date of birth, gender, height, eye color, and address.

• U.S. Coast Guard Merchant Mariner Cards/Credentials

• PIV or Federally-Issued PIV-1 Cards (Personal Identification

Verification) issued by the Federal Government or Non-Federal

Government entities

• DHS "Trusted Traveler Cards" (Global entry, NEXUS, SENTRI, FAST)

• U.S Certificate of Naturalization or Certificate of Citizenship (Form

N-550)

• U.S. Permanent Resident Card (Form I-551)

• Veterans Health Identification Card (100% disabled)

iv. Offerors are requested to submit questions from the site visit to the point of contact noted above no later than 4:30 PM Mountain Daylight Time, on 16 November 2018. The terms and conditions of the solicitation remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

v. To ensure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Failure to submit all the required documentation or information will result in a proposal being ineligible for award.

vi. Point of Contact (POC): The primary and alternate POC for this solicitation are listed below.

Please address any questions or concerns to the POC via e-mail.

Primary: Alternate:

Luke Hoefler Roger Morris

(605) 385-4331 (605) 385-1712 luke.hoefler@us.af.mil roger.morris.7@us.af.mil

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Addendum to FAR 52.212-2 – EVALUATION, COMMERCIAL ITEMS (JAN 1999)

This best value acquisition may utilize Tradeoffs between past performance and price to arrive at the best value award decision. The Government intends to award a single contract to the contractor that offers the best value as a result of the request for quotation. Tradeoffs may be made between past performance and price, with past performance considered significantly more important than price. While the Government will strive for maximum objectivity, the tradeoff process, by its nature, is subjective; therefore, professional judgment is implicit throughout the selection process. Best value is expected to result from selection of the quote with the lowest evaluated price from the responsible vendor with the strongest record of relevant past performance. By submission of its quote, the vendor accepts all solicitation requirements and terms and conditions. Failure to conform to solicitation requirements may result in a quote being determined not awardable without further evaluation. Vendors must clearly identify any exception to the solicitation and provide complete accompanying rationale. The evaluation criteria are detailed below:

Factor 1 - Past Performance. The past performance assessment will assess the offeror’s and any joint venture members’ ability to successfully accomplish the proposed effort based on the offeror’s demonstrated present and past work record. The Government will evaluate the offeror’s/joint venture members’ demonstrated record of contract compliance in supplying services that meet users’ needs, including price and schedule. The recency and relevancy of the information, the source of the information, context of the data and general trends in the contractor’s performance will be considered. Past performance information will be gathered from PPIRS, the submitted references from potential vendors, and any other reasonable sources that 28 CONS can obtain (surveys, telephone interview, etc).

Recency and relevancy -

Recent past performance is defined as efforts where performance is ongoing or performed within the past three (3) years from the date of issuance of this solicitation.

Relevant past performance includes performance of efforts involving requirements that are similar or greater in scope and complexity than the effort described in the Performance Work Statement. Past performance that fails either of these conditions will be determined not relevant.

Each vendor’s recent and relevant past performance effort will be evaluated and the vendor will be assigned a single overall past performance confidence rating based on the chart below.

Past Performance Confidence Assessment Rating Method

Adjectival Rating Description Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

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Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not readily available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance and will be assigned a performance confidence rating of “Neutral”. A strong record of relevant past performance may be considered more advantageous to the Government than a “Neutral Confidence” rating.

Factor 2 - Price. The total evaluated price (TEP) will be calculated by adding each Contract Line Item (CLIN). Before a contract may be awarded, the contracting officer must determine the price fair and reasonable per FAR 13.106-3.

Evaluation Process. The evaluation process is as follows:

1. Rank by price. Quotes received will be ranked by total evaluated price (TEP).

2. Evaluate Past Performance. Beginning with the lowest priced offer, POCs provided by the contractor will be contacted and a rating will be assigned based on responses to interviewers questions regarding quality and timeliness of similar services performed. If the lowest priced offer receives the highest past performance rating, that is determined the best value and the evaluation process will stop. If the lowest priced offer does not result in the highest possible past performance rating, the process will be repeated until either a contractor has been rated at the highest possible past performance rating or all contractors have been evaluated for past performance. In the event no offers receive the highest possible past performance rating, the contracting officer will perform an integrated assessment to determine the best value award decision. It is possible to award to a contractor with a higher past performance rating and at a higher price.

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