Attch_2,_PWS_23_aug_17.pdf

PERFORMANCE WORK STATEMENT

FOR COOKING HOOD AND EXHAUST VENT CLEANING SERVICES

23 August 2017

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, supplies, equipment and labor necessary to ensure that cooking hood and exhaust vent cleaning services are performed at Ellsworth AFB in a satisfactory manner.

1.1 BASIC SERVICES. The contractor shall inspect, clean, and maintain the vertical and horizontal cooking hoods and exhaust vent systems (See Appendix A) in accordance with NFPA Standard 96 and other local, state, and federal rules and procedures. Contractor will coordinate cleaning times with the facility manager. The contractor shall inspect the status of all hoods and exhaust systems included in this contract. The contractor shall submit a planned work schedule to the government representative for approval prior to start any work. The contractor shall submit a documented report to the government representative on all hood and exhaust system inspections noting discrepancies, system impairments and recommendations, before and after any work is completed, based on the approved schedule.

1.1.1. Inspect each hood and exhaust vent system IAW NFPA Standard 96 (NFPA 96 lists numerous other NFPA and ASTM publications to follow) and the manufacturer’s instructions. Contractor will display on the hood system a label indicating the date the exhaust system was cleaned and the name of the company that provided the service

1.1.2. Perform operational tests on hood and exhaust vent systems IAW NFPA Standard 96 and manufacturers’ listed procedures. The exhaust system shall be reassembled and fully operable with proper air flow after cleaning.

1.1.3. Submit a report of hood and exhaust vent system inspections and operational tests accomplished.

Reports shall include a record of conditions, completed operational tests and inspection results performed on a system to include recommendations. Contractor will submit pictures of the entire hood and exhaust system with time stamp on the photos. Photos will include before cleaning and after cleaning pictures.

Pictures will be stored on a CD and delivered to the government representative within ten calendar days of cleaning the system.

1.1.4. Perform all work in strict accordance with federal, state, and local safety standards and applicable codes in order to eliminate the possibility of damage to installed machinery, equipment and building structures.

1.1.5. Damage. All damage caused by the Contractor due to performance of cleaning operations shall be repaired or replaced by the Contractor at no additional cost to the government within 15 calendar days after identification and/or notification. The government representative will evaluate and approve of all repairs.

Existing damage prior to starting work must be identified and documented through digital pictures with time stamp on the photo. Report damages to facility manager.

2. GENERAL INFORMATION.

2.1 QUALITY CONTROL. Contractor shall develop and maintain a quality control program to ensure cleaning services are performed in accordance with the NFPA Standard 96 and other commonly accepted commercial practices. The contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in paragraph 5, Service Delivery Summary. The government evaluator must have a specific quality control inspector to notify in case of customer complaints.

2.2 HOURS OF OPERATION. Normal working hours will be based on the cleaning schedule that has been coordinated with the facility managers for the building to be cleaned. Days of service will be Monday through Friday unless otherwise approved by the government representative. Majority of the buildings maybe cleaned after normal work hours. Services after normal duty hours shall be coordinated through the government representative.

2.3 COORDINATIONS. Only the Contracting Officer is authorized to request/change services under this contract. All coordination’s shall be made through the designated government representative at 385- 2633. All schedules shall be submitted to the government representative two weeks prior to the proposed schedule.

2.4 INSPECTIONS. All Hood and Exhaust Vent inspections shall be made by the HVAC shop the following business day. Contractor will submit pictures of the entire hood and duct system with time stamp on the photos. Photos will include before and after cleaning pictures. Pictures will be stored on a CD and delivered to the government representative within ten days of cleaning the system. Contractor will use Inspection Checklist (See Appendix B) Contractor will scan and email completed checklist to the government representative the following business day.

HVAC will perform inspection the following business day and sign off inspection checklist. Failure to clean hood system satisfactory as determined by HVAC and government representative will require contractor to ensure system complies with inspection checklist and will re-perform work at no additional cost to the Government within one week of checklist failure. The government representative will maintain the Inspection Checklist to ensure quality of work and compliance with the commonly accepted commercial practices and user satisfaction.

3. SECURITY REQUIREMENTS.

3.1 Base Access and Passes. Contractor personnel and vehicles must obtain appropriate Base passes.

Contractor shall initiate the process at the Contracting Office and proceed to the Security Forces Pass and ID located at the Visitor Control Center. The contractor shall enter and exit the base through the Commercial Gate located at the south side of the base.

3.2 Compliance with Laws and Regulations. The contractor is subject to all base fire, safety and security regulations. The contractor shall obey all base, local, state and federal laws and regulations.

4. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

Utility Service. The government will furnish electricity, water, and sewage required to support this agreement.

Base Maps. Base maps shall be provided to the contractor to determine locations as required. Contact the CE Representative (Charles Anderson) at 385-2633.

Security Forces and Fire Protection. The government will provide security forces and fire protection to the extent necessary to ensure a secure and safe installation. The contractor shall adhere to the security and fire directives, instructions, and policies of Ellsworth Air Force.

Emergency Services. The contractor shall reimburse the government for emergency medical treatment and transportation if these services are required.

5. SERVICE DELIVERY SUMMARY.

Performance Objective SOW Para Performance Threshold

Perform Cleaning, Operational Tests and Inspections on Hoods and Exhaust Systems.

Systems are inspected as specified. Hoods and vents perform properly and efficiently.

Accurate reports submitted timely.

1.1.1 - 1.1.5. 100% operable.

Operating Exhaust System.

All exhaust system shall be reassembled and fully operable.

1.1.3 100% operable.

Quality Control Develop, maintain, and implement program. 2.1

No more than 2 valid customer complaint.

6. APPENDICES.

A. Estimated Workload Data B. Inspection Checklist

APPENDIX A ESTIMATED WORKLOAD DATA

BLDG NO. BUILDING NAME TYPE No. of Hoods per system FREQUENCY

8003 CDC Wet Chemical 1 Annually FEB

2106 Raider Café Set 3 Wet Chemical 2 Anually FEB

2106 Raider Café Set 2 Wet Chemical 2 Bi‐annually FEB AUG

2106 Raider Café Set 1 Wet Chemical 3 Quarterly NOV FEB MAY AUG

4020 Burger King Wet Chemical 2 Quarterly NOV FEB MAY AUG

4020 Charlie’s Eatery Wet Chemical 1 Quarterly NOV FEB MAY AUG

4500 Bandit Lanes Wet Chemical 1 Quarterly NOV FEB MAY AUG

5903 Dakota's Club Dry Chemical 4 Quarterly NOV FEB MAY AUG total units 16

MONTH OF SERVICE

APPENDIX B INSPECTION CHECKLIST

NO. A U N/A

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

REMARKS:

SIGNATURE:

_________________________________ DATE: ___________________

PRINTED NAME OF COR or HVAC rep

PRINTED NAME OF CONTRACTOR

A - Acceptable U- Unacceptable N- Not Applicable

REF: NFPA 96, "Standard for Ventilation Control & Fire Protection of Commercial Cooking Operations, " Chapter 8, "Procedures for Use and Maintenance of Equipment."

SIGNATURE: DATE: ___________________

Insure within the kitchen area a label indicating the date the exhaust system was cleaned and the name of the company that provided the service.

Note: This document should also indicated areas not cleaned.

Insure that all electrical switches have been turned back on or reconnected as required.

Make sure that any dirt, debris, or damage caused by the contractor is cleaned and repaired to your satisfaction.

Insure that all hood filters have been cleaned and free from grease and/or dirt.

Insure exhaust assembly, catch pans, fan blades, motor housing, vents and all duct work are clean to include roof surrounding areas.

Insure that fire suppression systems has not rendered inoperable during the cleaning process.

Verify that the blower motors and blower hoods have been cleaned and that belts have been

HOODS AND DUCTS CLEANING SERVICES

BLDG NO.:_________ BUILDING NAME: _______________________ DATE OF SERVICE: ______________

INSPECTABLE ITEMS

Ensure that no flammable solvents or other flammable cleaning aids are used.

Ensure all hoods, grease removal device, fans ducts, and other appurtenances are clean to bare metal free of grease and dirt. Take photo's of system before and after

Insure the exhaust system is not coated with powder or other substances.