FA4690-15-R-0002_Protective_Coatings.doc

Section B - Supplies or Services and Prices

Base Year 25 Sep 15 - 24 Sep 16

FFP

Protective Coatings - This project consists of providing all labor, vehicles, equipment, tools materials, supervision and services, except specified herein as GFE/GFP, materials, services to provide protective coatings to base facilities. Minimum Guaranteed Contract Amount: The guaranteed minimum amount over the life of the resultant contract is $2,000.00. The total aggregate maximum amount of this project, with all options exercised shall not exceed $4 million.

FOB: Destination

SIGNAL CODE: A

MAX

NET AMT

FFP

Protective Coatings - This project consists of providing all labor, vehicles, equipment, tools materials, supervision and services, except specified herein as GFE/GFP, materials, services to provide protective coatings to base facilities. Minimum Guaranteed Contract Amount: The guaranteed minimum amount over the life of the resultant contract is $2,000.00. The total aggregate maximum amount of this project, with all options exercised shall not exceed $4 million.

MAX

FFP

Protective Coatings - This project consists of providing all labor, vehicles, equipment, tools materials, supervision and services, except specified herein as GFE/GFP, materials, services to provide protective coatings to base facilities. Minimum Guaranteed Contract Amount: The guaranteed minimum amount over the life of the resultant contract is $2,000.00. The total aggregate maximum amount of this project, with all options exercised shall not exceed $4 million.

MAX

FFP

Protective Coatings - This project consists of providing all labor, vehicles, equipment, tools materials, supervision and services, except specified herein as GFE/GFP, materials, services to provide protective coatings to base facilities. Minimum Guaranteed Contract Amount: The guaranteed minimum amount over the life of the resultant contract is $2,000.00. The total aggregate maximum amount of this project, with all options exercised shall not exceed $4 million.

MAX

FFP

Protective Coatings - This project consists of providing all labor, vehicles, equipment, tools materials, supervision and services, except specified herein as GFE/GFP, materials, services to provide protective coatings to base facilities. Minimum Guaranteed Contract Amount: The guaranteed minimum amount over the life of the resultant contract is $2,000.00. The total aggregate maximum amount of this project, with all options exercised shall not exceed $4 million.

MAX

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$2,000.00

$4,000,000.00

DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND ORDER VALUE

The minimum quantity and order value for each Delivery/Task Order issued shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for each Delivery/Task Order issued shall not exceed the maximum quantity and order value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

$2,000.00

$800,000.00

CLIN MINIMUM/MAXIMUM QUANTITY AND CLIN VALUE

The minimum quantity(s) and CLIN value(s) for all orders issued against the CLIN(s) on this contract shall not be less than the minimum quantity(s) and CLIN value(s) stated in the following table. The maximum quantity(s) and CLIN value(s) for all orders issued against the CLIN(s) on this contract shall not exceed the maximum quantity(s) and CLIN value(s) stated in the following table.

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$2,000.00

$800,000.00

$2,000.00

$800,000.00

$2,000.00

$800,000.00

$2,000.00

$800,000.00

$2,000.00

$800,000.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

$2,000.00

$800,000.00

$2,000.00

$800,000.00

$2,000.00

$800,000.00

$2,000.00

$800,000.00

$2,000.00

$800,000.00

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

Section F - Deliveries or Performance

FEDERAL HOLIDAYS

F-1 FEDERAL HOLIDAYS

The following Federal Holidays are observed:

New Year’s Day

1 January

Martin Luther King’s Birthday

3rd Monday in January

Persidents Day

3rd Monday in February

Memorial Day

Last Monday in May

Independence Day

4 July

Labor Day

1st Monday in September

Columbus Day

2nd Monday in October

Veterans Day

11 November

Thanksgiving Day

4th Thursday in November

Christmas Day

25 December

DELIVERY INFORMATION

24-SEP-2016

28 CES/WAWF

2125 SCOTT DR

ELLSWORTH AFB SD 57706-4711

605-385-4616

F1V3M2

F1V3M2

F1V3M2

F1V3M2

F1V3M2

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984)

The Contractor shall be required to (a) commence work under this contract within 1 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than date specified in Notice to Proceed. The time stated for completion shall include final cleanup of the premises.

*The performance period will be established with each delivery order.

(End of clause)

Section G - Contract Administration Data

ELECTRONIC SUBMISSION PAYMENT

SECTION G

G-1. CONTRACT ADMINISTRATION (IAW FAR 4.000) WIDE AREA WORK FLOW INVOICING INFORMATION

ELECTRONIC SUBMISSION OF INVOICES AND RECEIVING REPORTS IS MANDATORY VIA WIDE AREA WORKFLOW (WAWF) in accordance with DFARS 252.232-7003

USE OF WAWF WILL SPEED UP YOUR PAYMENT PROCESSING TIME AND ALLOW YOU TO MONITOR YOUR PAYMENT STATUS ONLINE.

THERE ARE NO CHARGES OR FEES TO USE WAWF.

1. ELECTRONIC SUBMISSION VIA WIDE AREA WORKFLOW (WAWF): Contractors must register and begin submitting electronic invoices immediately through the Wide Area Workflow Receipt and Acceptance. For information on the requirements for vendor registration please view the information at https://wawf.eb.mil/vreg.htm. If you are not currently registered with WAWF contact the WAWF Help Desk at 1-866-618-5988 or 1-801-605-7095, and after the recording enter option 2. You will need the Electronic Business POC in CCR for your company, and have your CAGE Code ready to register with WAWF. A Web Based Training database is located at http://www.wawftraining.com. This training site is an excellent tool for learning how to operate WAWF.

THE CHECKED INVOICE TYPE MUST BE SELECTED TO ROUTE YOUR INVOICE(S) AND ADDITIONAL E-MAIL(S) CORRECTLY THROUGH WAWF:

FORMCHECKBOX

Invoice as 2-In-1 (Architect and Engineering Services Only)

FORMCHECKBOX

Construction Payment Invoice

Use the following data elements to invoice for services or supplies procured via this contract. The award document number is located in the lower right-hand corner.

Invoice Types: 2-In-1 (For A-E Invoice) or Construction Invoice

Located in Block

Send Additional Email Notification To:

CONTRACT ADMINISTRATOR:

CONTRACTING OFFICER:

2. PAYMENT WILL BE MADE BY:

Defense Finance and Accounting Service

DFAS-FVB/LI

27 Arkansas Road

Limestone ME 04751-1500

Questions concerning payment should be directed to the Defense Finance Accounting Services (DFAS) Limestone through the DFAS Centralized Customer Service number (800) 756-4571 (select option 2) or faxed to (866) 392-7091. Please have your order number and invoice number ready when contacting DFAS about payment status. You can also access payment information using the DFAS Vendor Pay Inquiry System (VPIS) web site at http://www.dfas.mil/money/vendor. You may also easily track your payment information on the DFAS website at http://myinvoice.csd.disa.mil/index.html . Your purchase order/contract number or invoice number will be required to inquire status of your payment.

3. This contract will be administered by the 28th Contracting Squadron (28 CONS), Ellsworth AFB, SD.

CLAUSES INCORPORATED BY REFERENCE

Section H - Special Contract Requirements

SPECIAL CONTRACT REQUIREMENTS

SECTION H

SPECIAL CONTRACT REQUIREMENTS

H-1. INSURANCE-WORK ON A GOVERNMENT INSTALLATION (IAW FAR 28.306)

Reference FAR clause entitled "Insurance . . ." the Contractor shall, at its own expense, procure and thereafter maintain the following kinds of insurance with respect to performance under the contract.

a. Workmen’s Compensation and Employers Liability Insurance as required by law except that if this contract is to be performed in a State which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such State will be satisfactory. The required Workmen's Compensation insurance shall extend to cover employer's liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

b. General Liability Insurance. Bodily injury liability insurance in the minimum limits of $500,000 per occurrence shall be required on the comprehensive form of policy.

c. Automobile Liability Insurance. This insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobiles used in connection with the performance of the contract. At least the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required.

H-2. CONTRACTORS GUIDE FOR FLIGHTLINE OPERATIONS

a. The Prime Contractor shall keep the Airfield Manager, extension 385-1052 or 385-2861, informed of intended work schedule (daily arrival and departure times), performance strategies, milestones, and status. The contractor will be required to attend the Airfield Construction meeting, normally held each Thursday, at 1:00 p.m., in the Civil Engineer Conference Room located at 2116 Scott Drive

b. The Airfield Manager will be the contractor’s point-of-contact on airfield related issues. Airfield Management Operations will assist with relaying radio instructions or directions.

c. When performing work on the runway or within 100 feet of the runway edge it is mandatory to obtain permission from the control tower. The contractor will stop at the runway hold markings and request permission onto the runway. A flightline driving trained government representative shall escort and maintain contact with the control tower when contractors are working within 100 feet of the runway. The contractor will coordinate 24 hours in advance before working within 100 feet of the runway.

d. The control tower will require the contractor to evacuate all men and equipment from the runway, or within 100 feet of the runway edge, for arriving and departing aircraft traffic, and on all in-flight emergencies.

e. Contractor shall remain outside the 100-foot distance requirement until authorized to return to their work areas (on or next to the runway) by the control tower. This ensures that workers are in a safe environment free from any potential aircraft mishap.

f. It is the contractor’s responsibility to ensure that the radio is operational and that the battery is properly charged.

g. Failure to comply with radio instructions and direction from the control tower can result in the contractor being escorted off the airfield and work suspended until a meeting is established with the contracting office, airfield management, safety, and the contractor.

h. When performing work on or near the runway edge it is imperative that the runway surface remains free from any foreign object damage (FOD), e.g., small pebbles, rocks, and debris, which includes; mud, dirt, metal (pop cans), plastic or paper products. FOD ingested into an aircraft engine can result in an aircraft crash or engine malfunction.

i. The Airfield Manager will establish the contractor’s traffic route to the work site and any required vehicular or excavation staging areas. These routes will be the most direct method possible in order to reduce potential FOD created on taxiways or aprons and to de-conflict aircraft operations with heavy equipment operators. Random travel is not authorized.

j. The contractor is responsible for ensuring drivers and all subcontractor drivers fully understand and comply with the rules outlined in the flightline driver’s regulation. An airfield management representative will ensure all drivers are licensed to drive on the flightline and that all drivers are thoroughly aware of the flightline rules: (Note: Depending on the location of the construction site, drivers may be required to successfully complete a flightline driving examination prior to commencement of work.)

(1) Maximum speed limit on the entire flightline is 15 mph.

(2) Private owned vehicles must have company logo (magnetic signs/logos are not authorized on the flightline) and a POV pass (issued by an Airfield Management representative).

(3) Contractors must have assigned escorts when working in a Restricted Area. Airfield Management will not provide escorts.

(4) Drivers will physically inspect and remove FOD from tires, bumpers, and undercarriage of any vehicle that enters the flightline at an Entry Control Point (ECP) or moves from an unimproved surface to a hardened surface anywhere on the airfield. Criteria will be provided in the POV/Contractor Vehicle Inspection Guide (which will be provided to the prime contractor during initial FOD training). The number to the FOD office is 385-2726.

(5) Contractors are responsible for cleaning any FOD created on the airfield from either the products hauled or from debris falling off of the vehicle. Airfield Management may require a dedicated cleaning crew at critical aircraft crossing points.

(6) Aircraft have right-of-way at all times. Vehicles will be moved to the taxiway edge or onto an aircraft-parking apron (whichever provides the most clearance) to ensure at least a 25-foot clearance distance from an aircraft’s wingtip.

(7) Vehicles will not pass in front of or pass a taxiing aircraft. Drivers will remain at a complete stop until the aircraft has passed. Turn off headlights until the aircraft is passed.

(8) Before traveling behind a taxiing aircraft, drivers will ensure that there is at least 500-foot clearance.

(9) Drivers will not drive closer than 25 feet of a parked aircraft.

(10) Drivers will yield to all emergency vehicles. Depending on the type of emergency, personnel may be required to evacuate the work site. Contractors will adhere to the directions given by the Fire Chief or Security Forces.

(11) Contractors shall not interfere with aircraft operations or the flying mission.

k. Airfield Management Representative can suspend the contractor’s operation and evacuate all personnel from the airfield for failure to comply with the flightline driving regulation, or for performing work in an unsafe manner.

l. 28 CONS/LGCB will submit a letter to Airfield Management and the FOD Office identifying contractor business name, contract number, project title, performance period, work location, number of vehicles, and license number of each vehicle the contractor will utilize in the performance of work (to include all subcontractors and their vehicles). Prior to the issuance of a flightline pass by Airfield Operations, vehicles shall be inspected by the FOD office.

H-3. PRECONSTRUCTION CONFERENCE SCHEDULE

Any contractor awarded a contract resulting from this solicitation shall be required to attend a pre-construction conference to be held in the Contracting Squadron, Ellsworth AFB SD, at a date and time designated by the Contracting Officer.

H-4. PREPARATION OF MATERIAL APPROVAL SUBMITTALS

The submittals contemplated by the clause entitled "Material and Workmanship" shall be accomplished on and in accordance with instructions pertaining to Form 3000 (or a similar contractor generated form containing the same information as the Form 3000), Material Approval Submittal.

H-5. PREPARATION OF PROGRESS SCHEDULES AND REPORTS

The reports contemplated by the clause entitled "Schedules for Construction Contracts" should be accomplished on and in accordance with instructions pertaining to Form 3064, Contract Progress Schedule (or a similar contractor generated form containing the same information as the Form 3064), and Form 3065, Contract Progress Report (or a similar contractor generated form containing the same information as the Form 3065) . The Form 3064 (or contractor generated form) should be submitted to the Contracting Officer within five (5) calendar days after commencing work or as specified by the Contracting Officer; these will be submitted in original and two copies. After approval/disapproval by the Contracting Officer, two copies shall be retained by the Government and one copy returned to the Contractor. The Form 3065 (or contractor generated form) shall be submitted monthly as work proceeds. These reports will be required for all construction contracts/delivery orders orders over $150,000 and 60 days performance.

H-6. MATERIAL PAYMENTS

a. Payment for materials stored off site will not be subject to reimbursement.

b. Payment for major, high value materials stored off-site may be considered if sound procedures (such as a bonded warehouse) are established for their accountability and control, subject to the same procedures outlined in "(5)" below.

c. Payment for major high value materials stored on Ellsworth AFB, SD, may be made subject to the following:

(1) Materials to be requested for payment in advance of installation must be shown as a percentage of the work and included on Form 3064, Contract Progress Schedule (or a similar contractor generated form containing the same information as the Form 3064), submitted for approval. In order to properly evaluate this item, a complete breakdown by quantity, item description, and cost for each major, high value item must be furnished with the proposed progress schedule. Once the progress schedule is approved, no changes will be allowed to include additional material for payment.

(2) A joint inventory and inspection of such items approved for payment on the progress schedule must be made by the contractor and the technical representative of the Contracting Officer to ensure that the quantities are valid, the items are as described, and sufficient security measures have been taken to prevent damage or theft.

(3) Although material paid becomes the property of the Government, the contractor remains responsible for all materials delivered and work performed until completion and acceptance of the construction work. The contractor is responsible for safeguarding materials until final inspection and inspection rests.

(4) The contractor must prove he has title to the materials (i.e., paid invoices) and will use them to perform the contract.

(5) When requesting payment for approved materials, the contractor must provide a certificate, substantially as shown below, in addition to submitting paid invoices:

(Contractor's Name) transfers and assigns to Ellsworth AFB all its rights, titles, and interest of every kind and character in and to all of the goods described in the attached List of Materials. Those who have furnished materials or supplied such goods to us have executed a waiver of claim and lien, a copy of which is attached.

(Contractor's Name) acknowledges that, despite transfer of title, until such goods have been delivered to the job site, incorporated into the work, inspected, and accepted, (Contractor's Name) shall remain responsible for:

(a) Cost and expenses of storage, as applicable

(b) Insurance premiums

(c) Deterioration of such goods

(d) Such portion of goods not in accordance with the contract requirements

(Contractor's Name) hereby acknowledges that it has no interest in such goods by virtue of retained possession, and states that it keeps such goods for Ellsworth AFB, SD, and disclaims any claims against such goods for storage cost, for unpaid contract retainage, or for any other reason.

H-7. POLLUTION PREVENTION (P2)

a. In accordance with Air Force Pollution Prevention Strategy, Ellsworth AFB intends to effectively promote pollution prevention by minimizing or eliminating the use of hazardous materials and the release of pollution into the environment. As part of this initiative, contractors shall comply with all federal, state, and local environmental laws, regulations, and guidelines. In addition, the following special requirements shall apply:

(1) The provision at H-8, 5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances

(2) The provision at H-9, Environmental Compliance

b. Contractors are encouraged to participate in the following voluntary programs:

(1) Affirmative Procurement - Purchasing of supplies and services using recycled products (buying green products).

(2) Recycling of waste products to the maximum extent possible.

(3) Energy Conservation.

H-8. ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS) (As prescribed by AFFARS 5323.890-7 and IAW AFFARS 5352.223-9000)

a. It is Air Force policy to preserve mission readiness while minimizing dependency on Class I Ozone Depleting Substances (ODS), and their release into the environment, to help protect the Earth's stratospheric ozone layer.

(1) Unless a specific waiver has been approved, Air Force procurements:

May not include any specification, standard, drawing, or other document that requires the use of a Class I ODS in the design, manufacture, test, operation, or maintenance of any system, subsystem, item, component, or process; and

(2) May not include any specification, standard, drawing, or other document that establishes a requirement that can only be met by use of a Class I ODS.

b. For the purposes of Air Force policy, the following are Class I ODS:

(1) Halons: 1011, 1202, 1211, 1301, and 2402.

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503.

(3) Other Controlled Substances: Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

c. The Air Force has reviewed the requirements specified in this contract to reflect this policy. Where considered essential, specific approval has been obtained to require use of the following substances:

Substance Application/Use Quantity (lbs) [List each Class I ODS, its applications or use and the approved quantities. If "None," so state.]

d. To assist the Air Force in implementing this policy, the offeror/contractor is required to notify the contracting officer if any Class I ODS not specifically listed above is required in the performance of this contract.

H-9. ENVIRONMENTAL COMPLIANCE (IAW FAR 23.302)

a. HAZARDOUS MATERIAL IDENTIFICATION. The latest version of the Federal Standard No. 313 (Material Safety Data Sheet, Preparation and Submission of) includes criteria for identification of hazardous materials. Hazardous material data (Material Safety Data Sheets (MSDS)) are required:

(1) As specified in the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract);

(2) For any other material designated by a Government technical representative as potentially hazardous and requiring safety controls.

(3) MSDSs must be submitted by the apparent successful offeror prior to contract award, unless the offeror certifies that the supplies are not hazardous. Failure to provide MSDSs or certificate when requested could result in the offeror being considered non-responsive.

b. HAZMART. The Government (HAZMART personnel) will inventory all chemicals that the contractor brings on to Ellsworth AFB or any property under the control of Ellsworth AFB. Any products that meet the criteria for "Hazardous Waste" must be bar coded and tracked until permanently removed from Government property. The inventory will be performed prior to commencement of work. Criteria for identifying hazardous waste, is contained in Subpart C of 40 CFR, Part 261.

c. SPILL RESPONSE. The contractor will be briefed on Ellsworth AFB spill response procedures at the pre-construction conference. The contractor is responsible to report and promptly cleanup all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize Government material, equipment or personnel to clean up a contractor caused spill, the contractor shall be required to reimburse the Government for all associated costs.

d. HAZARDOUS MATERIAL / WASTE MANAGEMENT.

The contractor will be briefed on Ellsworth AFB’s Hazardous Material / Waste Management Plan at the pre-construction conference.

H-10. HAZARDOUS MATERIAL HANDLING

a. The contractor shall have approval from the Base Bio-Environmental (28 MDG/SGOBE) and HAZMART sections prior to purchasing, handling, using, and storing any chemicals, solvents, lubricants, and other products that require Material Safety Data Sheets (MSDS). The contractor shall identify these materials and products on Air Force Form (AF Fm) 3952 - Chemical/Hazardous Material Authorization Request, Process Identification Form, and Shop Disposal Form. The contractor shall provide one copy of the Material Safety Data Sheet (MSDS) for each item to BEE and HAZMART sections for review prior to any chemicals being brought onto Ellsworth AFB (EAFB). The contractor shall maintain one copy of the Material Safety Data Sheets (MSDS) for each hazardous material line item used within the work center.

b. The contractor shall use environmentally safe products when available. The contractor shall submit justification for the use of any Class I Ozone Depleting Substances (ODS). The justification shall include at a minimum: (1) the name of the ODS; (2) the ODS quantity to be used; (3) the frequency of ODS usage; (4) the purpose for using the ODS; and (5) reasons why the ODS cannot be substituted. The contractor shall request waivers for usage of any ODS, and receive approval from the contracting officer in writing prior to using any ODS.

c. The contractor shall ensure all employees complete the local Air Force Hazardous Communication, HAZMART, and Hazardous Waste training. The government will provide training for the local Air Force programs that were mentioned above at no cost to the contractor. Unless otherwise stated in the specifications, the contractor shall provide all other employee training as required in the performance of this contract at no cost to the government. The contractor shall appoint a primary and alternate HAZMART and Hazardous Waste monitor. Monitors shall track hazardous material usage and report consumption data weekly to HAZMART. Monitors are responsible for training all personnel within work center regarding HAZMART procedures. The contractor shall ensure HAZMART Tracking Labels are placed on each hazardous material container maintained within work center and complete Hazardous Material Inventory Sheet immediately upon receipt of new chemicals, products, or materials. The contractor shall submit inventory sheets to HAZMART as required.

d. The contractor shall immediately remove and properly dispose of (in coordination with the contracting officer) any item considered excess by any of the following designated government officials: (in order of precedence) the 28th CES/CC (BCE), the Chief of the 28 CES/CEV Flight, the 28 CES Hazardous Waste Manager, the 28th Supply HAZMART Manager, and the Base Bio-Environmental Engineer.

e. Limit radioactive material (RM) use consistent with AF needs. No items shall remain for AF disposal. Plated or encapsulated sources must meet ANSI or ASTM standards. All of the following should be provided to the base Radiation Safety Officer (RSO) at the Bioenvironmental Engineering Flight, 28 MDOS/SGOBE, 30 calendar days prior to use of RM on base:

(1) A copy of the NRC license or the agreement state license and NRC Form 241. [Reiterated in the EAFB Supplement to AFI 48-101, para A11.3.6.4]

(2) Brief description of proposed activities.

(3) Name, local address, and telephone number for responsible local representative and for the contractors RSO.

(4) Inclusive dates of RM use on base.

(5) Acknowledgment that the installation RSO can make periodic or unannounced checks to ensure contract personnel follow safety requirements to prevent exposures to AF personnel and avoid contamination. In addition, the installation RSO can suspend contractor operations believed to be unsafe.

H-11. TAXES

It is the responsibility of contractors, particularly out of state contractors, to investigate the South Dakota state sales, use, and excise taxes. It is highly recommended that you contact the South Dakota Department of Revenue, Rapid City Regional Office, 4447 S. Canyon Rd., Suite 6, Rapid City SD 57702-1889. Telephone: 605-394-2332 for information. As a reminder, the contract price includes all applicable federal, state, and local taxes and duties as stated in Contract Clause titled Federal, State, and local Taxes.

H-12. UTILITIES

The following utilities will be furnished at the job site at no cost to the contractor (Check all that apply):

Natural Gas

H-13. BASE CIVIL ENGINEER WORK CLEARANCE REQUEST (AF FORM 103), “DIGGING PERMIT.” (If Applicable)

1. Digging Permits: The contractor will be responsible for coordinating a government supplied, Base Civil Engineer Work Clearance Request (AF Form 103) prior to performing digging of any type. The contractor shall process the digging permit by coordinating with and obtaining signatures from responsible representatives of the organizations listed on the AF Form 103 prior to obtaining final approval from the Air Force Base Civil Engineer or his approved representative. The area requested for clearance for each individual permit shall be limited to a maximum of two (2) weeks production for an individual permit. The contractor will be given assistance, by the government, in the execution of the initial two (2) Work Clearance Requests. Thereafter, government assistance will be limited to an as-needed basis in the event of unusual circumstances. It will be the contractor’s responsibility to coordinate the completion of the necessary AF Form 103 and arrange to have existing utilities located as indicated on the completed form, prior to the beginning of digging operations in the individual areas. This coordination is anticipated to take approximately three (3) working days to complete per request, and may require coordination with as many as twenty (20) individuals located on or near the base. A blank copy of the AF Form 103 is available fromhttp://www.e-publishing.af.mil/forms/formlist.asp?puborg=AF&series=0100-0199 . Any unusual delay in obtaining approval from any particular organization will be reported immediately to the Chief of Construction Management.

a. Utility Staking Requirements: The contractor shall layout and mark his intended utility routing before calling for field coordination by utility personnel. This shall be done a minimum of five (5) working days in advance of when digging is expected to begin. Once all responsible utility representatives have field located crossover and/or interference points between the new utility route and existing utilities, they will sign off on the digging permit to signify completion of the field coordination of the digging permit. The permit must then be presented to Civil Engineering Construction Management for final coordination before digging in the area represented by the digging permit may begin. Any utility service markers or markings established by the utility representatives must be maintained by the contractor through the completion of the digging operations.

b. Digging Operations: Digging near established interference or crossover points shall be done by hand, five (5) feet either side of the point along the intended route, in order to prevent disturbing the existing utility. If the existing utility is uncovered in the new excavation, it shall be protected from damage and movement while in the open excavation and during backfill. The contractor shall be responsible for the repairs and associated costs for repairs of any utility damaged by construction, whose location was made known to the contractor.

2. UTILITY OUTAGES: The contractor shall be responsible for coordination of all utility outages at individual facilities. This will include execution of a government-furnished utility outage form which must be reviewed and signed by representatives of all appropriate base organizations prior to approval by the Contracting Officer for the outage. The contractor will be provided a list of building managers and other appropriate points of contact and will be given assistance by the Government, in the execution of the initial two (2) outage forms. Thereafter, government assistance in the execution of the outage clearances will be limited to an “as needed” basis, in the event of unusual circumstances. It shall be the contractor’s responsibility to initiate and coordinate utility outage forms. Coordination of the outage form must be completed a minimum of fourteen (14) calendar days, prior the requested outage date, and require coordination with as many as twenty (20) individuals located on or near the base. A blank copy of the utility outage form is available from Civil Engineering. Any unusual delay in obtaining clearance from any particular organization will be reported immediately to the Contracting Officer’s representative for assistance.

Water service interruptions to the users shall be limited to one day between the hours of 8:30 a.m. and 4:30 p.m. unless otherwise approved by the Contracting Officer.

3. WELDING PERMIT. Contractor must obtain a welding permit from base Fire Department Technical Services prior to any work utilizing an open flame.

H-14. VENDOR INSTRUCTIONS FOR ONLINE REPRESENTATIONS AND CERTIFICATIONS APPLICATION (ORCA) VENDOR INSTRUCTIONS.

1. Prepare for registration:

a. Before you can enter ORCA you must:

(1) Have an active registration in Central Contractor Registration (CCR)

(2) Have the MPIN from your active registration

(3) Know your DUNS number

b. Registration in CCR: Before entering ORCA you must have an active registration in CCR. To determine if you have an active registration visit CCR’s homepage at www.ccr.gov and click on “Search CCR” found on the left side of your screen. If you do not have an existing active registration in CCR then complete one at the same website before beginning your ORCA records. Reminder: There is no cost involved and it should take approximately 30- 45 minutes to finish and submit.

c. Marketing Partner Identification Number (MPIN): The Marketing Personal Identification Number (MPIN) is a 9-digit code containing at least one alpha character and one number (no special characters or spaces). The MPIN is created, by you, in your company’s CCR record and acts as a password for other various government systems, including ORCA. The MPIN is the last data field in the “Points of Contact” section of the CCR registration. Once you’ve entered your new MPIN into CCR, it will take 24-48 hours to update. After that, you can begin your registration in ORCA. Go to www.ccr.gov if you need more information on setting up your MPIN.

d. *Data Universal Numbering System (DUNS) Number: The Data Universal Numbering System (DUNS) number is a unique nine-character identification number provided by the commercial company Dun & Bradstreet (D&B). Call D&B at 1-866-705-5711 if you do not have a DUNS number. The process to request a DUNS number takes about 10 minutes and is free of charge. If you already have a DUNS number, the D&B representative will advise you over the phone.

2. How to Enter Your Application:

a. If you are familiar with the current Representations and Certifications this application should take no more that 20 – 30 minutes to complete.

(1) Start at www.bpn.gov/orca

(2) Enter your DUNS number and MPIN, click “Submit.” Please note that after 20 minutes of inactivity on one page your registration will time out and all data will be lost. Reminder: The MPIN takes 24-48, after registration in CCR, to be updated in ORCA.

(3) If you entered a valid DUNS number/MPIN combination your existing information from CCR is pulled and displayed for your review.

(4) Review the displayed CCR information. If correct, click “Continue.” If the CCR data is incorrect then visit www.ccr.gov and update your registration. Reminder: updates to CCR take 24-48 hours to complete and be displayed on ORCA.

(5) Enter your ORCA POC. Click “Continue.”

(6) Questionnaire begins. All questions must be answered in order to continue. Click “Continue” when finished.

(1) In any questions that requires text to be entered be sure to click “Add” so the information will saved in the questionnaire.

(2) In a few places throughout the questionnaire, you may find questions are marked with ‘Reserved’. As a result of certain company information provided in your CCR record the question normally asked is no longer applicable to you.

(3) Review your answers by reading your information in context of the full FAR provisions. If you would like to make any changes click on the check box or ‘return to questionnaire’ to be brought back to the original question. When finished making the changes click “Continue” to get finish reviewing the full provisions. Remember to review and click the check boxes on the read-only clauses of 52.203-11, 52.227-6, and 52.222-38. These are the first three clauses on the review page.

(4) When satisfied with all your answers, scroll to the bottom of the screen and be sure to certify that your answers are true by clicking the time/date stamp check box. When finished, click “Submit Certification.”

(5) If desired, download a PDF copy of your completed Reps and Certs record for you files. Please note that the information stored in an active ORCA record is considered unrestricted and is searchable by the public using the DUNS number. No record is deleted from ORCA so there is no requirement to download a copy of your record. You can search the ORCA database at anytime to view archived records.

b. An email notification will be sent to the POC once the ORCA record has been successfully submitted. ORCA records are to be updated when necessary but at least annually to ensure they are kept current, accurate and complete. The record is active for 365 days from date of submission or update. The POC will also be reminded, via email, of the renewal requirement 60 days, 30 days and 15 days prior to the rec.

H-15. SECURITY REQUIREMENTS FOR UNCLASSIFIED CONTRACTS

1. Listing Of Employees. The contractor shall maintain a current listing of employees. The list shall include the employee's name, social security number and type of investigation if contract work involves unescorted entry to Air Force restricted areas or other sensitive areas designated by the installation commander. The list shall be provided to the Program Manager and sponsoring agencies Security Manager. An updated listing shall be provided when an employee's status or information changes.

2. Security Training. The contractor ensures all contractor employees receive initial and recurring security education training from the sponsoring agencies security manager. Training must be conducted IAW DOD 5200.1-R, Information Security Program Regulation, and AFI 31-401, "Information Security Program Management". Contractor personnel who work in Air Force controlled/restricted areas must be trained IAW AFI 31- 101, The Air Force Installation Security Program.

3. Pass And Identification Items. The contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-government owned vehicles.

4. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc.

5. Traffic Laws. The contractor and its employees shall comply with base traffic regulations.

6. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on Ellsworth AFB, SD.

7. For Official Use Only (FOUO). The contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

8. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

9. Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

10. Controlled/Restricted Areas. (IF APPLICABLE) The contractor shall implement local base procedures for entry to Air Force controlled/restricted areas where contractor personnel will work. An AF Form 2586, Unescorted Entry Authorization Certificate, must be completed and signed by the sponsoring agencies Security Manager before a Restricted Area Badge will be issued. Contractor employees must have a completed National Agency Check (NAC), investigation before receiving a Restricted Area Badge. Interim access can be granted IAW AFI 31-501, Personnel Security Program Management.

11. Key Control. (IF APPLICABLE) The contractor shall establish and implement methods of making sure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government.

a. The contractor shall immediately report to the Quality Assurance Evaluator (QAE) or Program Manager any occurrences of lost or duplicated keys.

b. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the contracting officer, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

c. The contractor shall prohibit the use of keys, issued by the government, by any persons other than the contractor’s employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

H-16. ENVIRONMENTAL AND OCCUPATIONAL HEALTH MANAGEMENT SYSTEM (EOHMS) TRAINING REQUIREMENT (In accordance with Executive Order [EO] 13148, Greening the Government through Leadership in Environmental Management).

Ellsworth AFB has an Environmental and Occupational Health Management System (EOHMS) in place. The purpose of this EOHMS is to reduce impacts of base activities on the environment and occupational health. As part of the overall base EOHMS, specific EOHMS plans have been developed to address the activities conducted by contractors on Ellsworth. To obtain a copy of this mandatory training, contact the EOHMS Program Manager at extension 605-385-6625. Each contractor shall comply with the EOHMS plan and review the training and the specific EOHMS plan with all employees. Once training has been completed, the contractor shall submit a listing of employees on company letterhead with their full name, job title/specialty, and date training was received to the EOHMS Program Office at:

EOHMS Program Manager

28 CES/CEVC

2103 Scott Drive

Ellsworth AFB SD 57701

This training is only required one-time for each employee. New employees shall be trained within 30 days of starting work. For questions on EOHMS, contact the Base EOHMS Program Manager at 605-385-6625

H-17 CONSTRUCTION SPECIFICATION FOR GREEN PROCUREMENT

In order to comply with the affirmative procurement requirements of Section 6007 of the Resource Conservation and Recovery Act (RCRA) and Executive Orders 13101 and 13148 (Green Procurement Program (GPP)), the Contractor shall use recycled and recovered materials and products identified in the USEPA's Comprehensive Procurement Guidelines (CPG).

a. The latest CPG product list, and the specific recycled‑content requirements for each product, can be found on the USEPA’s website (www.epa.gov/cpg).

b. The Contractor shall provide EPA‑designated products containing recovered material unless the item cannot be acquired:

(1) Competitively within a reasonable time frame.

(2) Meeting the appropriate performance standards.

(3) At a reasonable price.

c. Items identified in the USEPA's CPG shall be viewed as the minimum that can be considered when evaluating recycled/reused materials. Other materials and products not listed, but commonly used in industry outside of the government, shall also be considered.

d. Material and product submittals for all recycled‑content items shall list the recycled and recovered materials used and the percentage content listed.

5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (MAY 1996)

(a) The contractor shall obtain base identification and vehicle passes for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-209, the Air Force Resource Protection Program, and AFI 31-501, Personnel Security Program Management, as applicable.

(e) Upon completion or termination of the contract or expiration of…