Solicitation - Question and Answers - Solvent Parts Washer - 4JUNE26.docx

QUESTIONS AND ANSWERS (Q&A) dated 4 June 2026 Solvent Parts Washer Service and Repair

SOLICITATION NO. FA468626Q0012

Question 1: Is there a forklift available for use?

Answer 1: Yes, there is a forklift available upon request.

Question 2: We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

Answer 2: This is a new contract.

Question 3: Kindly confirm whether bidders are allowed to propose only fluid exchange services, interior tank cleaning, and hazardous waste removal and disposal, and whether mechanical, electrical, pneumatic maintenance, and inspection activities are excluded from the contractor’s scope under this solicitation.

Answer 3: Bidders will need to have the capability to service and perform repairs on the Solvent Parts Washer in accordance with the Performance Work Statement (PWS).

Question 4: Is the current solicitation intended to expand beyond the historical scope of services (primarily fluid exchange only), or should it be interpreted consistent with prior service levels performed at the site?

Answer 4: The scope of work includes inspections, repairs, and fluid exchanges for both solvent parts washers.

Question 5: Is full OEM-level maintenance (mechanical, electrical, and pneumatic systems) required under this contract, or is maintenance limited to consumables replacement and basic servicing activities?

Answer 5: Maintenance is not limited to consumables, but full OEM-level refurbishment is not required. The contractor shall perform targeted repairs to address any worn or defective components that impact the equipment’s operational readiness. This includes necessary upkeep and repairs to mechanical, electrical, and pneumatic systems to sustain normal operations, rather than performing heavy maintenance or complete system overhauls. Heavy maintenance or total rebuilds are not within the scope of this contract.

Question 6: Please confirm whether the contractor is responsible for developing the inspection checklist and conducting post-service inspection activities and documentation, or if these responsibilities will be performed by government personnel or another designated technical support entity.

Answer 6: The contractor is responsible for developing the inspection checklist and conducting post-service inspection activities and documentation in accordance with the PWS. The deliverables can be found in Attachment 2 - PWS SolventPartsWasher_FINAL_MAY2026 under Section 8 – Deliverables.

Question 7: Should inspection activities be included within the firm-fixed-price routine service line items, or will inspection be handled separately by government/ERS personnel or as a separately billable item?

Answer 7: Inspection will be included within the firm-fixed-price routine service line item.

Question 8: Does the solvent parts washer heat the cleaning solution, or is it strictly an ambient (non-heated) system?

Answer 8: There is no heater function available. Strictly an ambient (non-heated) system.

Question 9: Please confirm the correct system configuration of the equipment, specifically whether it is pneumatic-only, an electrical control system, or a hybrid pneumatic/electrical system.

Answer 9: Electrically Controlled (hard wired into a main breaker switch that feeds two independent switches; one for each washer). Pneumatically operated by an air compressor to actuate the lid (to open and close, and the main actuator to operate (agitate) the cage of parts for cleaning. Both are interconnected together for operation

Question 10: Are there electrical components integrated into the system (e.g., timers, sensors, or controls), or is the system primarily pneumatic/mechanical in nature?

Answer 10: Yes, electrical components are integrated with timers and switches to operate it pneumatically.

Question 11: Is MIL-SPEC PD-680 Type II a mandatory requirement, or are equivalent solvents permitted?

Answer 11: An equivalent solvent to the MIL-PD-680 Type II is permitted.

Question 12: Will the government accept continued use of previously utilized solvent (Premium Gold 150), or must all servicing strictly comply with PD-680 Type II specification?

Answer 12: Yes, the government will accept continued use.

Question 13: Please confirm whether contractors are expected to perform mechanical, electrical, and pneumatic repairs under this contract, or whether such repair activities are outside the intended scope of work.

Answer 13: Contractors are expected to perform mechanical, electrical, and pneumatic repairs to keep the equipment in good condition.

Question 14: Kindly confirm the approval and billing process applicable to repair work exceeding the $50 threshold, and whether prior government authorization is required before execution of such repairs.

Answer 14: Repairs exceeding $50.00 threshold will require Government authorization. If approved, billing will be applied to CLIN 0002 not to exceed $3,000.00.

Question 15: Can you please clarify the meaning of the line item “Major maintenance, major repairs, and parts – quantity 3000,” mentioned in pricing sheet including whether it should be interpreted as a unit quantity, estimated allocation, labor/parts placeholder, or dollar-based pricing assumption?

Answer 15: The '3000' quantity should be interpreted as a dollar-based placeholder establishing CLIN 0002 as a Not-to-Exceed (NTE) line item capped at $3,000.00. This CLIN is intended to cover any required repairs (both minor and major).

Question 16: Is there any possibility of extending the bid submission deadline?

Answer 16: No, we will not be extending the deadline.

Question 17: Can we have the current contract copy?

Answer 17: This is a new contract, there are no previous or current contracts.

Question 18: Budgetary number for 2026?

Answer 18: We cannot provide that information.

Question 19: If the system includes heating functionality, please confirm applicable safety requirements and whether heating is an intended operational feature for solvent use under this system configuration.

Answer 19: No heater available on our units and none to be added in the foreseeable future.

Question 20: Could you please confirm the exact solvent currently used in the equipment and whether replacement solvent should be Solvent 150, PD680, or another approved equivalent?

Answer 20: Premium Golf 150 is currently being used on the equipment. PD-680 Type II or an equivalent solvent is approved.

Question 21: Could you please confirm whether the stated 318 gallons represents the total solvent capacity per machine or the combined capacity of both machines?

Answer 21: Total Solvent Capacity is 318 Gals per machine.

Question 22: Could you please provide historical annual solvent consumption and disposal quantities?

Answer 22: Since there has been no contract for this action previously, disposal has been very sporadic as funding was not a priority. Solvent capacity is 318 gallons for each washer. Should be serviced twice annually (every 6 months) for proper effective function and use.

Question 23: Who is the current Vendor?

Answer 23: There is no current Vendor.

Question 24: Could you please describe the price sheet attached in Attachment 1 - Solicitation - FA468626Q0012 document.

Answer 24: CLIN 0001: Routine Inspection and Service. This CLIN provides for the routine bi-annual inspection and solvent servicing of two (2) parts washers. The total quantity is established at four (4) Each per year to account for the semi-annual service frequency required for both units (2 units serviced 2 times per year).

CLIN 0002: Maintenance Major Repairs & Parts. This CLIN is a Not-to-Exceed (NTE) line item capped at $3,000.00, established to cover both minor and major repair services and parts replacement, as required.

The option lines are established to sustain these services in future periods, subject to exercise by the Government.

Question 25: Can bidders propose their own price sheet?

Answer 25: No, please provide pricing on in the Prices/Cost section of the SF1499 (Attachment 1 – Solicitation – FA468626Q0012).