Attachment 2 - PWS SolventPartsWasher_FINAL_MAY2026.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

SOLVENT PARTS WASHER SERVICE AND REPAIR

BEALE AFB, California

April 2026

1. BACKGROUND

The 9th Maintenance Squadron (MXS) at Beale Air Force Base (BAFB) requires bi-annual servicing and repair of two (2) Automated Cleaning Technologies, Inc. (ACT) Model Super 4X parts washer system. This system is essential for cleaning critical aircraft wheels and brake components. Properly cleaned and maintained hardware is critical for ensuring the safe operation of aircraft landing gear and directly impacts mission capability and flight safety. Outsourcing this maintenance ensures the equipment is reliable, safe, and compliant with OEM standards and environmental regulations, while also saving valuable technician time.

2. SCOPE

The contractor shall provide all personnel, equipment, tools, supplies, materials (including fresh solvent), transportation, and any other items and services necessary to perform the work identified within this Performance Work Statement (PWS). The scope of this requirement includes routine service and inspection as well as providing unscheduled repair upon request, for the solvent parts washer located at Beale AFB. The contractor is responsible for the entire process, from initial scheduling to the final disposal of hazardous waste, ensuring the equipment is left in a fully operational and compliant state.

3. DESCRIPTION OF SERVICE AND REPAIR.

The contractor shall provide bi-annual routine inspection/service and unscheduled repairs for the solvent parts washer system identified in Attachment 1. The services are done to ensure its longevity, safety, and continuous operational readiness. This comprehensive service requires the replacement of approximately 318 gallons of cleaning solvent, thorough interior tank cleaning, and the strict management and legally compliant disposal of all generated hazardous waste.

Additionally, the contractor is responsible for executing all Original Equipment Manufacturer (OEM) required across the system's mechanical, pneumatic, and electrical components. To guarantee the system is returned to a fully operational state after each scheduled visit, the service also includes the provision and installation of OEM or approved equal replacement parts, with predefined authorization thresholds for minor and major repairs, all performed in strict adherence to the reference manuals and standards listed in Attachment 2.

4. ROUTINE INSPECTION/SERVICE

The contractor shall perform bi-annual routine inspections and servicing in strict adherence to the Original Equipment Manufacturer (OEM) manuals and the standards listed in Attachment 2 – References. This service ensures the solvent parts washer system is thoroughly cleaned, tested, and maintained for safe, reliability, and continuous operation. Routine inspection and servicing tasks shall include, but are not limited to:

• Solvent and Tank Service: The complete removal of all used cleaning solvent and sludge;

hosing down and cleaning the interior tank walls and removing all debris; and refilling the unit with approximately 318 gallons of fresh, clean solvent.

• Must use MIL Standard: MIL-PD-680 Type II or equivalent solvent.

CAS-No. 64742-47-8

• Mechanical Inspection: Inspecting heavy-duty vee wheels, conduits, and cables for wear and verifying the proper operation of the drain valve.

• Pneumatic System Service: Draining water from the air filter, maintaining the proper oil level in the lubricator, and lubricating all zerk fittings.

• Electrical Inspection: Checking all fuses and indicator bulbs and replacing as necessary.

The contractor is also responsible for the characterization, labeling, transportation, and proper disposal of all generated hazardous waste materials in accordance with applicable environmental regulations. The contractor shall coordinate with the Government Point of Contact (GOV POC) to schedule all service appointments. The contractor must provide a proposed schedule to the GOV POC at least fourteen (14) business days prior to the intended visit for approval. Any changes to the approved schedule must be communicated to the GOV POC as soon as they are known.

5. UNSCHEDULED REPAIR. The contractor shall perform repairs to address any worn or defective components discovered that impact the equipment's operational readiness. If issues are identified within the mechanical, pneumatic, or electrical systems, the contractor must replace the failing items using Original Equipment Manufacturer (OEM) or approved equal parts to restore the system to a fully operational state. A complete repair report shall be submitted to the GOV POC and CO within ten (10) days of repair completion.

• 5.1. Minor Replacements: The contractor is pre-authorized to proceed with any necessary replacements where the total cost of parts and associated labor is equal to or less than $50.00.

• 5.2. Major Replacements: If the required replacement of any part will cause the total cost to exceed $50.00, the Contractor shall provide a written estimate to the GOV POC for the additional costs. The Contractor shall not proceed with the replacement until written approval is granted by the GOV POC.

6. REPORTS AND DOCUMENTATION

• 6.1. Safety Data Sheets (SDS): Upon request by the Government, the contractor shall provide SDS for the cleaning solvents to be used.

• 6.2. After Service Report (ASR): The contractor shall provide a written service report to the GOV POC within 24 hours after completion of service. This report shall document all work performed, a checklist of tasks completed, the amount of solvent replaced, and any deficiencies found or repairs recommended.

• 6.3. Hazardous Waste Manifests: The contractor shall provide copies of all hazardous waste manifests to the GOV POC as proof of proper disposal within three (3) business days of disposal.

7. SERVICE SUMMARY.

The Service Summary (SS) outlines the minimum standards with delivery method and promotes continuous improvement in contractor performance. The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each performance objective. The SS provides information on contract requirements, the expected level of contractor performance and the expected method of Government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures set forth in FAR 52.212-4(a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

PWS Ref & Performance Objective Performance Threshold PO-1: 4 Routine Inspection/Service The contractor shall perform bi-annual routine inspections and servicing in strict adherence to the Original Equipment Manufacturer (OEM) manuals and the standards listed in Attachment 2 – References a 100% of the time.

Rescheduling is limited to a maximum of one

(1) instance per year, and any rescheduled services must be completed within seven (7) calendar days of the original scheduled date.

PO-2: 5 Unscheduled Repair The Contractor shall provide unscheduled repair for the solvent parts washer, as requested by the Government. The Contractor shall respond to any unscheduled service call request within 24 hours to acknowledge the request and must have a scheduled date for the repair within three (3) business days of the initial notification 100 % of the time.

In any instance where this standard is not met, the Contractor shall be strictly required to provide the GOV POC with a formal written explanation for the delay and a proposed recovery schedule for the Government's approval. Should this deficiency occur more than two (2) times within any 12-month performance period, it shall be considered noncompliance.

8. Deliverables. The Contractor shall provide the following deliverables. Acceptance of final documents is subject to Government approval. All deliverables shall be submitted via email to the 9 MXS Maintenance Squadron, GOV POC and Contracting Officer (CO).

Deliverable

PWS

Section

Frequency

Format

Submit To

Routine Inspection/Service

4 The contractor must provide a proposed schedule to the GOV POC at least fourteen (14) business days prior to the intended visit for approval.

A PDF, Word, or Excel document shall be submitted in writing via email.

GOV POC

Unscheduled Repair

5 The Contractor shall submit written repair service report to the GOV POC and CO within ten

(10) days after completion of each service.

A PDF, Word, or Excel document shall be submitted in writing via email.

GOV POC

and CO

Reports and Documentation

6 The contractor shall provide a written service report to the GOV POC within 24 hours after completion of service.

A PDF, Word, or Excel document shall be submitted in writing via email.

GOV POC

Reports and Documentation

6 The contractor shall provide copies of all hazardous waste manifests to the GOV POC as proof of proper disposal within three (3) business days of disposal.

A PDF, Word, or Excel document shall be submitted via email.

GOV POC

Security 10 Entry Access Listing (EAL) (Attachment 3) shall be turned in within five (5) business days prior to the start of work on base.

Submit Attachment 3 - Entry Access Listing (EAL)

GOV POC

and CO

9. GENERAL INFORMATION.

9.1. Contractor Personnel: Contract personnel shall present a neat appearance and be easily recognizable while on the installation through the wear of distinctive clothing bearing the company name or logo.

9.2. Operational Readiness: The contractor shall ensure that upon service completion, the parts washer is in fully operational, clean, and safe condition.

9.3. Regulatory Compliance: The contractor is responsible for all aspects of the service complying with EPA, RCRA, and OSHA standards.

10. SECURITY. The Contractor shall comply with all requirements and procedures IAW DAFFARS 5352.242-9000, Contractor Access to Department of the Air Force Installations. The Contractor shall obtain base identification, and vehicle passes, if required, for all Contractor personnel who make frequent visits to or perform work on the Department of the Air Force installations cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished Contractor identification badges while visiting or performing work on the installation. An Entry Access Listing (EAL) (Attachment 3) shall be submitted to the GOV POC and CO within five (5) business days prior to the start of work on base. The EAL will be sent to Security Forces who will conduct a background check on each employee. Upon clearance and approval, the Contractor will be notified and will have approximately ten days to get their base passes from Pass & ID. During the performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who has quit, been terminated, or no longer requires access to the work site.

• 11.1. Base Closures. Work scheduled, but not accomplished, during a base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening of the base.

• 11.2. Traffic Laws. The Contractor and their employees shall comply with all installation traffic regulations.

• 11.3. Cellular Phone Operation Policy. The contractor shall comply with local base policies regarding cellular phone operation.

11. RECOGNIZED FEDERAL HOLIDAYS.

The Contractor is not required to provide service on federal holidays. If any holiday falls on Saturday, the preceding Friday will be observed. If any holiday falls on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance. If these Holidays fall on Saturday, the preceding Friday will be observed. If these Holidays fall on Sunday, the following Monday will be observed. Any other day designated by Federal Statute. Any other day designated by Executive Order. Any other day designated by the President’s Proclamation. Down days. (i.e., Family Day) declared by the ACC Commander are considered duty days and are not included in the definition of a holiday. The following Federal holidays are observed:

New Year's Day 1 January Martin Luther King’s Birthday Third Monday of January President's Day Third Monday of February Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

12. CLEAN-UP.

The contractor shall be responsible for the daily clean-up of the work area and shall remove from the site all debris and materials generated by their work.

13. WARRANTY OF WORK.

The contractor shall warrant all work performed to be free of defects in materials and workmanship. The contractor shall, at no additional cost to the Government, correct or re-perform any non-conforming services.

14. ENVIRONMENTAL CONTROL.

The contractor shall comply with all applicable federal, state, and local environmental laws and shall be solely responsible for the proper handling, storage, transportation, and disposal of all hazardous materials and waste. Any spills shall be immediately reported to the GOV POC and cleaned up by the contractor at their own expense.

Attachment 1 – Equipment Details and Photos

QTY

Building

Location

Manufacturer

Model

Serial Number 2 Bldg. 1086

RM 169

Wheel & Tire

Back Shop Automated Cleaning

Technologies, Inc Super 4X Washer

ACT471619-01

ACT471619-02

Attachment 2 – References

• ACT Super 4X System Operation Manual

• Occupational Safety and Health Administration (OSHA) standards

• Environmental Protection Agency (EPA) regulations & Resource Conservation and

Recovery Act (RCRA)

• Applicable State, Local, and Base environmental and safety regulations

Attachment 3 - Entry Access Listing (EAL)

CONTRACTOR ENTRY ACCESS LIST FORM

Effective 15 Aug 2016 the USAF will implement REAL ID Act requirements IAW Public Law 109-13 and the Code of Federal Regulations (CFR) Title 6, Part 37

Note: Personnel will be placed on an EAL for no longer than 29 Days and 15 Business days to receive there DBIDS Card. Any longer will require an 1172 form to get a base pass or a memo from contracting. Handwritten/PDF submittals will not be processed.

NOTE: SSN is used to positively identify individuals. Failure to identify individuals is automatic denial to Beale AFB.

Employee's LEGAL Last Name

Employee's LEGAL First Name

DOB Drivers License Number

Issuning State Start Date Expiration Date

Sponsor Name/DOB Sponsor Phone Number Sponsors DOD ID/

EDIPI

Destination Company Name Authorized Entry Times/ Days Contract Number

SSN