Catholic Music Director PWS 932025.pdf

Performance Work Statement

1. Contract Position Title. Music Director and Musician for Beale AFB Catholic Service Programs

2. Scope of Responsibilities. Beale AFB, CA is seeking a qualified individual to serve as the Music Director and Musician for Catholic Service programs. Responsibilities for these programs include weekly Mass, monthly choir rehearsal, and special events.

Weekly Mass: Provide musical direction and performance for the weekly Catholic Mass at Beale AFB. This includes selecting appropriate liturgical music, coordinating with other musicians, and leading the musical aspect of the service.

Monthly Rehearsal: Conduct monthly choir rehearsals to prepare for upcoming Mass. This involves training choir members, selecting music pieces, and ensuring the choir is performance ready.

Special Event: Provide musical direction and performance for special events as required (approximately 9 events).

3. Education, Experience and Personal Requirement.

3.1 The Music Director/Musician should have musical/vocal ability through formal classes and at least two years’ experience cantering, directing choirs, and leading congregations in the Catholic Church. Must be able to sight-read music and direct others in singing music from the Oregon Catholic Press (OCP) series, GIA/Gather, and other music specified by the Catholic Chaplain Advisor.

3.2 Should have a Bachelor’s Degree.

3.3 Two years’ experience, as a minimum, in coordinating and performing religious pageants.

3.4 Must be familiar with and able to blend various musical instruments in the worship service.

3.5 Provide one clergy reference, reference from supervisor of last position, and a resume.

3.6 Have ability to organize, teach, and manage volunteers in a flexible, changing working environment.

3.7 Must dress conservatively commensurate with the prudent expectations at each worship service.

3.8 Undergo successful background criminal history check at local, state and national levels [Public Law Number 101-647, Section 231; Public Law Number 102-190; and resulting department of Defense Instruction Number 1402.5 require personnel contracted for child care services in every facility operated by the Federal Government to undergo successful background criminal history check at local, state and national levels. “Child care services” includes personnel contracted for such services in base chapel programs whose work brings them into contact with children less than 18 years of age.].

3.9 Have working knowledge of audio-visual equipment such as sound systems and projectors.

3.10 Be interviewed and audition before recommended panel organized by the senior-ranking chaplain in charge of service during bidding process.

4. General Responsibilities. The Catholic Music Director/Musician will:

4.1 Under the direction of the chaplain in charge of the Catholic program, manage the Catholic music programs.

4.2 Submit annual worship programming budget proposal for approval to the chaplain in charge of the Catholic program.

4.3 Recruit, train, support and supervise musicians/singers/volunteers.

5. Specific Responsibilities.

5.1. Choir Direction: Direct the Catholic Choir at scheduled rehearsals, Mass, and special events.

Worship services begin at 1030 on Sundays and typically end by 1130. Conduct regular monthly rehearsals, preparing the Catholic Choir to sing hymns, praise, and worship choruses, and other appropriate music for the regular Sunday Catholic Mass.

5.2. Assist the chaplain in charge of the Catholic program with Mass planning, music selection, sound/audio-visual programming and power-point.

5.3. Design and implement a worship campaign for the Catholic program in coordination with the chaplain in charge of the Catholic program.

5.4. Record Maintenance: Maintain records and statistical information of volunteer names, contact information, hours worked, and attendance figures for the Catholic music programs and its events. Report this information as required by applicable Air Force Instructions, policies of the Air Force Chief of Chaplains, and the Catholic Chaplain/Priest.

5.5. Meeting attendance: Attend weekly meetings with the chaplain in charge of the Catholic program as requested. Attend weekly staff meetings and financial working groups as requested by the Wing Chaplain.

5.6. Will adhere to music/all copyright laws.

5.7. Will exercise proper care over chapel music equipment and insure that there are procedures in effect to protect and safeguard such equipment and to insure that it is kept in serviceable condition.

5.8. Will submit appropriate requests for new equipment, replacements, and repair. The Music Director will submit a music budget to the Catholic Chaplain or his designate for approval.

Following established Chaplain Fund and Appropriated Fund procedures, the Music Director will arrange for the purchase of all necessary music and supplies.

5.9. On a monthly basis, the Music Director in coordination with the Catholic Chaplain or his designate will plan all music selections.

5.10. Will be paid by the unit not to exceed the amount appropriated for this service. The Music Director will certify and submit completed units authorized under this service each month to the Chaplain Advisor, on the chapel invoice/receiving report designated for that purpose before any payments will be made. Request for payment for Special Services is also to be recorded and submitted with the chapel reports. The Music Director is self-employed and responsible to pay all taxes due, both State and Federal.

5.11. When any substitution for the Music Director is necessary, every effort possible will be made to notify, at least 7 days prior to the scheduled service, the Catholic Chaplain or his designate.

A person of equal or higher qualification, subject to the Catholic Chaplain or his designate approval, can be substituted.

6. The Wing Chaplain.

6.1 Reviews the contract annually to consider exercise of option.

6.2 Provides Instruments, sheet music, audio equipment and copyright licenses deemed necessary to perform services described in this SOW.

7. Working Hours, Location, and Extended Period of Absence: The standard work hours are four

(2) hours per month to be performed on Thursday for rehearsal directed by Senior Catholic Chaplain and (2) hours weekly for Sunday worship service, rehearsal, or event that is scheduled. The contractor will perform the tasks of the contract at the Foothills Chapel (15001 Camp Beale Hwy, Beale AFB, CA 95903) on Thursdays for two hours (pre-event 30 minutes, rehearsal 1 hour, post-event 30 min) and Sundays (pre-event 30 minutes, Service 1 hour, post-event 30 min) or as otherwise directed. The contractor is required to give the chapel staff a two-week notice of any scheduled period of absence. If required, the contractor will provide a substitute to perform services in their absence. This substitute must be of equal or greater capability than contractor and approved by the CTOF Contract Officer. The contractor will develop a documented method of reimbursement for any substitutes.

8. Access. The Contractor Manager or alternate shall complete an entry authorization list (EAL) for access to Beale Air Force Base. The request shall be submitted within two (2) weeks of delivery to Pass and Registration via the Government Point of Contact (POC) identified in the inspect and accept information section of the contract. All contractor vehicles must enter the base via Wheatland Gate and shall be subject to inspection. All contractor personnel must obtain base passes or be listed on the Entry Access List (EAL) throughout duration of work performance. Any persons in the EAL are required to bring two (2) forms of identification or REAL ID to access the base.

9. Travel. The contractor shall perform travel between Beale AFB, CA and non-local facilities (example: Hospitals). The Government is not responsible for travel costs associated under this contract.

The Contractor is responsible for accounting for and paying for travel cost to and around Beale AFB.

10. Taxes. The Contractor is responsible for accounting for and paying of any Social Security Taxes, Federal Income Taxes, State Income Taxes, and State Unemployment Insurance premiums.

11. The Contract Officer. The APF Contract Officer or their designee will monitor and inspect the contractor's performance. The contractor will be notified in writing of any and all noncompliance, and will be given an opportunity to correct, if possible, nonconforming work. The contractor will be given an opportunity to respond in writing to any notice of noncompliance. If noncompliance will not or cannot be corrected contract is subject to termination.

12. Furnished Equipment and Supplies. All equipment needed to fulfill this statement of work will be provided by the Beale AFB Chaplain Corps. A computer, computer program, work area, any additional office equipment, standard office supplies (pens, paper, paperclips, staples, etc.), and internal funds request and processing forms will be provided by the Beale AFB Chaplain Corps personnel.

13. Background Check and Security Clearance. The contractor shall submit to a background check as required by DoDI 1402.5. Additionally, the contractor must be able to obtain a favorable clearance to access government computer network. National Agency Check will be submitted through the Security Manger to obtain a favorable clearance.

14. Conference and Training Fees. Chaplain Corps directed conferences or training, to include travel expenses, may be funded contingent upon availability of funds and approval by the Wing Chaplain.

15. Facilities: The contractor is accountable for security and cleanliness of all facilities utilized in conjunction with their programs.

16. Support Requirements. The contractor coordinates all support requirements with the Contract Officer or a designated representative.

17. Exercise of Option. The Fund may extend this contract for an additional 12 months by issuing written notice to the contractor within 30 days of contract expiration. The preliminary notice does not commit the Fund to an extension.

18. Contract Termination. This Contract may be terminated by the Contractor or Fund upon 30 calendar days’ notice in writing or either party at any time for default of the other party in any of the conditions or provisions herein contained. Any notice required to be given by either party under any provisions of this Contract is sufficient for all purposes when sent in writing by the United States Postal Service registered mail, postage thereon prepaid, addressed to the other party at the place of business designated herein.

19. Service Summary: The Service Summary (SS) outlines the minimum standards with delivery method and promotes continuous improvement in contractor performance. The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each performance objective. The SS provides information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success.

PWS Ref & Performance

Objective

Performance Threshold

PO-1: Weekly Mass, para 2

Provide musical direction and performance for the weekly Catholic Mass at a minimum of 90% accuracy and on time.

PO-2: Monthly Rehearsal, para 2

Conduct monthly choir rehearsals to prepare for upcoming Mass at a minimum of 90% accuracy and on time

PO-3: Special Events, para 2

Provide musical direction and performance for special events as required (approximately 9 events). No more than 1 missed.

PO4- Choir Direction, para 5.1

Direct the Catholic Choir at scheduled rehearsals, Mass, and special events at a minimum of 90% accuracy and on time.

PO 5- Meeting attendance para 5.5

Attend weekly meetings with the chaplain in charge of the Catholic program as requested. Attend weekly staff meetings and financial working groups as requested by the Wing Chaplain

PO 6- Musical Equipment Care, para 5.7

The contractor will exercise proper care over chapel music equipment 100% of the time.

20. Deliverables: The contractor shall provide the following deliverables. Acceptance of final documents is subject to Government approval. All deliverables shall be submitted via email to the Government Point of Contact (COR).

Deliverable PWS

Section Frequency Format Submit To

Entry Access List 8 The contractor shall provide an Entry Access List (EAL) to the Government at least one

(1) week prior to the scheduled return of furniture.

Submit Attachment 2 - Entry Access List (EAL), In writing via email.

Designated Government

Representative

Background Check

13 As required by DoDI 1402.5.

IAW with DoDI 1402.5

Designated Government

Representative Completed Units for Payment

5.10 Monthly Via

invoice/receiving report

Designated Government

Representative &

CO

Special Service Request for Payment

5.10 Monthly (as needed) Via

invoice/receiving report

Designated Government

Representative

& CO

Volunteer Record Maintenance and Statistical Information for the Catholic music programs and its events

5.4 As required by applicable

Air Force Instructions, policies of the Air Force Chief of Chaplains, and the Catholic Chaplain/Priest.

No format specified

Designated Government

Representative

Annual Worship programming Budget

4.5 Annual No format

specified

Designated Government

Representative

Equipment Repair, maintenance Budget

5.8 As needed No format

specified

Designated Government

Representative Provide one clergy reference, reference from supervisor of last position, and a resume

3.5 Before Hiring No format

specified

Designated Government

Representative

Music Selection 5.9 Monthly No Format specified

Designated Government

Representative