SOW-Oil (Smoke Engine Additive)_Airshow 2025-FINAL_Dated7Apr25.pdf

STATEMENT OF WORK (SOW) FOR

AIRSHOW SMOKE OIL, ENGINE OIL AND ADDITIVES

BEALE AFB, CA

7 April 2025

1. SCOPE OF WORK:

The offeror shall deliver smoke oil, engine oil, and engine oil additive to the 2025 Beale Airshow and remove unspent materials and empty containers at the conclusion of the period of performance. The government will only pay for actual oil used (opened containers).

Unspent and unopened containers will be removed at no cost to the government. The offeror shall provide all personnel, tools, materials, supervision and other items necessary for the services described in this Statement of Work (SOW). The contract is awarded for the full and complete services in this SOW and awarded to a single offeror.

2. LOCATION:

The offeror shall deliver materials to Beale AFB, CA 95903. Exact location TBD.

3. HOURS OF OPERATION & PERIOD OF PERFORMANCE:

The offeror shall deliver the smoke oil, engine oil, and engine oil additive to the Beale AFB flightline no earlier than 0900 and no later than 1600 on Thursday, June 5, 2025.

The offeror shall return to remove the smoke oil containers from base anytime between 0800 and 1600 on Monday 9 June 2025.

4. DESCRIPTION OF ENGINE AND SMOKE OIL SERVICES:

The offeror shall perform, provide, or possess the following services in support of this

SOW:

a. Delivery of engine and smoke oil no later than 1600 on Thursday, June 5,2025.

b. Delivery of one thousand five hundred and forty (1540) gallons of smoke oil in sealed, original packaging containers not smaller than five (5) gallons and not larger than fifty-five (55) gallons. Acceptable smoke oil (must be paraffin based):

a. Chevron U.S.A., Inc Canopus 13 04BH0

b. Shell Oil Company Aeroshell Smoke Oil 5W416

c. Copper State Petrol. CSP Aviation Smoke Oil 6TAZ7

d. W.S. Dodge Oil Company Smoke Oil C13 0XAK2

e. PetroBlend Corporation Pure White Smoke Oil 7G4W2

f. Petro-Canada Paraflex HT10 Fluids 0NVSI

g. Phillips 66 Company Los Angeles, CA, Aviation Smoke Oil 883E7

c. Smoke Oil shall be delivered on wooden pallets suitable for unloading and transport using a standard forklift.

d. Delivery of at least one (1) clean, undamaged pump that is able to transfer smoke oil from supplied containers to a standard aircraft smoke oil tank via hose or appropriate tubing.

e. Delivery of thirty-six (36) quarts of AeroShell W100 PLUS engine oil in sealed, original packaging.

f. Delivery of sixteen (16) quarts of AeroShell W120 engine oil in sealed, original packaging.

g. Delivery of twenty-four (24) quarts of AeroShell W100 engine oil in sealed, original packaging.

h. Delivery of two (2) quarts of Camguard Aviation Oil Additive in sealed, original packaging containers not smaller than one (1) pint and not larger than one (1) quart.

i. Removal of unopened containers, empty containers, any unwanted partially used containers, and the wooden pallets on which the smoke oil was delivered.

5. OFFEROR’S RESPONSIBILITY:

The offeror shall provide the 2025 Beale Airshow with the following:

a. The immediate reporting of any fire, spill, accident, or observations of unsafe behavior during the period of performance to Air Operations using the nearest working radio.

b. Upon request, the full name and identification for each individual entering the military installation for the purpose of background checks, base access, and flightline driving privileges. Note that convicted felons, undocumented persons, and persons with active warrants in the USA are often disqualified from entering Beale AFB and are not permitted to drive on the flightline.

c. Upon request, a list of vehicles/trailers intended to be brought onto base. All trailers and motor vehicles that enter Beale AFB shall be registered, licensed, and insured in accordance with local, state, and federal laws.

d. Offeror shall hold liability insurance for any contractor service brought to Beale AFB in accordance with AFMAN10-1004 (23 AUG 2018).

6. OFFEROR’S NON-RESPONSIBILITY:

The offeror shall NOT be responsible for the following:

a. Adding engine or smoke oil to any aircraft.

b. Any funnel, bucket, rags or other materials used to pour engine oil or engine oil additive into an aircraft engine fill port.

c. The removal or disposal of any used oil containers that are mishandled by the consumers or used for other purposes (ie. trash or hazmat) during the airshow.

d. The cleanup of any spills not caused by the offeror.

e. The security of engine and smoke oil after successful delivery.

f. The forklift or forklift operation to load or unload pallets from offeror’s delivery vehicle.

7. GOVERNMENT-FURNISHED PROPERTY AND SERVICES:

a. Upon request, provide a layout of the Airshow environment.

b. Provide flightline vehicle access to the delivery truck.

c. Provide forklift support for the unloading and loading of palletized materials.

d. Provide ample access to Beale Airshow’s Air Operations Team who shall, in good faith, make every effort to reasonably accommodate the offeror’s specific requirements directly related to the success of the airshow.

8. SAFETY:

The contractor must have a safety and health plan for their employees. The contractor shall instruct each employee in the recognition and avoidance of unsafe conditions and regulations to his work environment to control or eliminate any hazards or other exposure to illness or injury.

9. SECURITY REQUIREMENTS:

All personnel employed by the offeror in the performance of this contract, or any representative of the offeror entering the military installation shall abide by all security instructions and directives of Beale AFB. Beale AFB will provide 24-hour security to all equipment. After hours, the flightline will be secured and patrolled. Once the flightline is secured, any after-hours requirement for access must be closely coordinated with the Beale AFB Airshow Team and Security Forces.

10. ACCIDENT/INCIDENT REPORTING AND INVESTIGATION:

The contractor shall record and report to the POC all available facts relating to each instance of accidental damage to government property or injury to either contractor or government personnel. The contractor shall secure the accident scene and wreckage until released by the accident investigative authority through the POC. If the Government elects to conduct an investigation of the incident the contractor shall cooperate fully and assist the government personnel until the investigation is completed.

11. NOTIFICATION OF ENVIRONMENTAL SPILLS:

In the event the contractor spills or releases any unpermitted substance or hazardous waste into the environment, the contractor shall immediately report the incident to the Fire Department, the Contracting Officer (CO), and a member of the Beale Airshow Team.

2. LOCATION: