2024 HVAC Pump and Motor Repair PWS -DRAFT.pdf

DRAFT

Performance Work Statement

For

HVAC Pump and Motor Repairs

Beale AFB, CA September 2024

TABLE OF CONTENTS

SECTION TITLE PAGE

1 Description of Service 3

Service Call Repair 3 Emergency Repair Call 3 Safety 3 Security Requirements 4 Physical Security 4 Areas of Reasonability 4 Fines 4 Environmental and Occupational Safety and Health 4 Contractor Manager 4 Performance Evaluation Meetings 4 Records 4

2 Government Furnished Property and Services 5 Contractor Furnished Items and Services 5

Replacement Materials 5

SECTION 1

1.0. Description of Service: The Contractor shall be responsible for the repair of hot water circulating pumps and chilled water circulating pumps used in HVAC systems. This includes the AC motors for both types of circulating pumps and AC motors for air handlers located on Beale AFB HVAC shop, 17797 B Street, Beale AFB as required and defined in this Performance Work Statement (PWS). AC Motors will range in size from 1/12 H.P. to 60 H.P. and will be of various brands to include, but not limited to, Marathon, G.E., US Motors, A.O. Smith, and Dayton and Emerson. Main pump brands to be included but not limited to Bell and Gosset, Allis-Chalmers, Armstrong, Taco and Paco.

1.1. Electric Motor and Pump Work will include:

Pre-disassemble testing of electric motors and/or pumps Surge test and hi-pot test electric motor windings Full voltage no-load, vibration analysis, electrical and vibration test Check foot flatness Disassemble and inspection of electric motor and/or pump Clean and prepare all mechanical and electric parts Wash and bake motor windings in not a rewind Rewind stator if needed Check all mechanical fits and internal clearances Machine parts if needed to spec Reassemble motor and/or pump and install new bearings, seals, and other parts as needed Surge and hi-pot test motor windings Full voltage no-load electrical, am and vibration test Paint motor and/or pump to original color Align pump, motor, and coupling Provide replacement pump motor if the pump motor is un-repairable

The Contractor shall provide all parts necessary for repairing pumps and/or motors to include, but not limited to, capacitors, couplings, and bushings. All work is to include a 90-day warranty on parts and labor.

1.2. Service Call Repair: Calls will be placed by the HVAC appointed Point of Contact (POC) either orally, or in writing, at which time a call number will be assigned and a pickup and return date will be scheduled. Once a service call is complete, the Contractor shall provide the HVAC POC a legibly written summary of the work performed. The summary shall contain hours expended and parts and materials used. The summary will be delivered with items repaired to the HVAC shop.

1.3. Emergency Repair Call: Calls will be placed by the HVAC POC either orally, or in writing, at which time a call number will be assigned. Once the emergency call has been placed, the Contractor shall pick up the items no later than 8:00 A.M. the following morning. The Contractor shall be responsible to return repaired items no later than 4:00 P.M. the same day. Once an emergency call is complete, the Contractor shall provide the HVAC POC a legibly written summary of the work performed. This summary shall contain hours expended and parts and materials used. The summary will be delivered with the items repaired to the HVAC shop.

2.0. Safety: The Contractor shall comply with all applicable Federal, State, and County safety standards. Current Air Force Occupational Hazard Safety and Health (AFOSH) standards also apply.

3.0. Security Requirements: The Contractor shall complete all necessary documents from the Contracting Officer (CO) to obtain a Base Pass from Security Police at Pass and ID. This will be completed 5 business days prior to the start of the contract.

3.1. Physical Security: The Contractor shall be responsible for safeguarding all government property picked up for repair.

4.0. Areas of Reasonability: The Contractor shall be responsible for the satisfaction of all applicable regulatory agency requirements, including transport and disposal of hazardous waste.

In the event that a regulatory agency or authority assesses a monetary fine, surcharge, or penalty against the government for violations caused by contractor negligence, the Contractor shall reimburse the government for the amount of that fine.

5.0. Environmental and Occupational Safety and Health: The contractor shall be fully responsible for compliance with all Base, County, State, and Federal environmental/occupational safety laws, rules and regulations. The contractor shall follow life and safety codes and take necessary actions to avoid conditions which may be hazardous to the health and safety of base personnel. Any apparent conflict between compliance with the above information and satisfying the requirements of the contract shall be immediately brought to the attention of the CO for resolution, prior to the performance of the work in question.

6.0. Contractor Manager: The Contractor shall provide a contractor manager who shall be responsible for the performance of the work. The name of this person, along with an alternate, who shall act for the Contractor when the manager is absent, shall be designated in writing to the CO.

The contractor manager or alternate shall have full authority to act for the Contractor all contract matters relating to daily operation of this contract. The contract manager and alternate must be able to read, write, speak, and understand the English language.

6.1. Contractor Employees: The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general wellbeing, or operational mission of the installation and its population. Contractor’s personnel shall present a neat appearance and be easily recognized as contractor employees. As a bare minimum employees must wear a shirt bearing the name of the company. The contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the Joint Ethics Regulation (JER). The Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFR 79-1.

The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor's ability to perform, however their absence at any time shall not constitute an excuse for nonperformance under this contract.

7.0. Performance Evaluation Meetings: The CO may require the contract manager to meet with the CO, Functional Area POC, and other government personnel as deemed necessary. The Contractor may request a meeting with the CO when he/she believes such a meeting is necessary.

8.0. Records: The Contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive listed in section C-6, Applicable Publications and Forms. If requested by the Government, the Contractor shall provide the original record or a reproducible copy of any such record within 5 working days of receipt of the request.

SECTION 2

9.0. Government Furnished Property and Services: N/A

10. Contractor-Furnished Items and Service:

10.1. General Information. The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform, on-call repair service and emergency repairs service of hot water circulating pumps, chilled water circulating pumps used in HVAC systems. This includes the AC motors for both types of circulating pumps and AC motors for air handlers as required and defined in this PWS at Beale Air Force Base.

10.2. Replacement Materials: Replacement materials shall be new. If new materials are not available, the contractor may request approval in writing from the CO to use substitute materials.

Use of substitute materials prior to written approval of the CO is at the contractor's sole risk. All materials whether new or substitute shall carry the full warranty required by this contract.